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Job Description

Human Resources Development (HRD) and


General Affair (GA)
of PT. Jaya Optima Tunas Orientasi

PT. JAYA OPTIMA TUNAS ORIENTASI


Job Description HRD (Human Resources Development)

• Responsible for the management and development of Human • Make a report on recapitulation of mutations, promotions and employee status
Resources, namely in terms of planning, implementation, and (additional children, marriage, stopping). Conducting the process of training
supervision of the activities of human resources, including the new comers.
development of its quality based on policies and procedures • Conduct a motivation training process for all employees every 1 year (if
applicable in the company (Company Regulations). needed).
• Recommend candidates based on the results of tests and preliminary • Maintain and verify data / employee attendance records, Overtime Work
interviews and arrange a follow-up interview schedule, so that the Orders, shifts, leave, training and medical so that they can be used as the
recruitment process can run well and according to plan. correct basis in paying compensation and benefit (salary, allowance, incentive,
• Input employee data to the system so that everything is recorded pension / insurance contributions).
• Perform a payroll process based on correct data so that salary payments can be
properly.
made in the right amount and on time.
• Put up job advertisements, sort applications, carry out tests and
• Administering pensions / insurance / taxes and terminating workers in
interview early to get suitable prospective employees.
accordance with the provisions, so that each payment process is carried out
• Carry out coaching, training and other activities related to mental correctly & on time.
development, skills and knowledge of employees according to
• Carry out the annual leave process and prepare the reports.
company standards.
• Archiving.
• Responsible for activities related to the recapitulation of employee
absences, calculation of salaries, benefits and bonuses.
• Arrange, plan, supervise and evaluate the activity budget effectively
and efficiently and are responsible for each expenditure of activities.
Flowchart HRD & GA

HRD

Employees Employees Employees Curriculum/ Create


Employees
Selection Data Policy Syllabus SOP
Maintenance

Medical Staff Leave


Check Up

Contract Teachers Absence

Tax ID
number &
Students taxable
employers

Insurance
Job Description GA (General Affair)

• Supporting all production & office operations by procuring • Fostering relationships with vendors or suppliers
of goods and services.
all equipment & raw materials (such as ATK, computers,
• Building Management.
work desks / chairs, air conditioners, telephones, electricity,
• Asset management.
water and raw materials etc.).
• Managing various permits, and public relations,
• Supporting other supporting facilities or facilities (such as
operations, etc.
operational vehicles (couriers), office boy & cleaning service
• Insurance Management / health insurance / old age.
etc.
• Health care, safety and K3 implementation for all
• Carry out maintenance activities for all supporting facilities
employees.
and facilities, and carry out the replacement process for
• Prepare monthly reports for budget meetings, financial
damaged facilities / supporting facilities. (production
machines etc.). reports on assets and office expenses.
• Letter Making
Flowchart GA

GA

Letters, Create
Legal Standing Permittion, Archive Assets Catering
Report SOP

Deed of
Incorporation

Ministry
decision letter

Domicile
Letter

Certificate of
Company
Registration

Business
License

LPK Permit
HRD & GA DUTIES

1. LEGAL STANDING
2. EMPLOYEE DATA
3. ASSET
4. CATHERING
5. LICENSING
6. REPORT
7. LETTER
8. ARCHIVING
9. MAKE CURRICULUM FOR LEARNING SYSTEMS IN LPK
10. MAKE A SOP (STANDART OPERATION PROCEDUR)
11. MAINTAIN BPJS/INSURANCE
12. SELECTING THE TEACHER
1. Legal Standing Part Of GA

1) Deed of Establishment and Company Change


• Business Field Changes

• Changes in Capital
• Changes in Domicile

• Changes in Directors and Commissioners


• Changes status from local to foreign investment, or vice versa

2) Decree of the Minister of Law and Human Rights


3) Domicile Letter
4) Certificate of Company Registration
5) SIUP (Business License)/ Principle License
a. SIUP issued by the Minister
b. Principle permit issued by the Invenstment Coordinating Board
6) NPWP and PKP (tax ID number & taxable employers)
7) LPK permit
2. Employees Data Part Of HRD

1) Staff 2) Teachers
a) Medical check up, if there is no contagious disease, a) Medical check up, if there is no contagious disease, they
they can be employed. can be employed.
b) Contract, Make a work contract beforehand with b) Contract, Make a work contract beforehand with the
the company. If they agree with the agreement company. If they agree with the agreement made and
made and their new signature can work. their new signature can work.
c) Absent/Time card c) Absent/Time card + Material, Material must be in
d) Leave, after working for 1 year, new employees can accordance with the syllabus that has been made. And
apply for furlough. There are 12 days furlough for 1 do control everyday.
year. 1 year there are 6 national holidays. So cut off d) Selection, There are self regulations to choose the quality
6 days from 12 days in 1 year. Furlough will be of teacher, or there will be a selection for each teacher.
calculated if skipping, illness and permission. Because our target is N3, so the teacher must be at least
N3.
e) Leave, after working for 1 year, new employees can apply
for furlough. There are 12 days furlough for 1 year. 1 year
there are 6 national holidays. So cut off 6 days from 12
days in 1 year. Furlough will be calculated if skipping,
illness and permission.
3. Assets Part of GA

Office inventory items


 Inventory assets in the office
 Inventory assets of goods that are already in the old management are in
the cibubur office.
Any inheritance from the previous management and goods that already exist
in the company at this time, as well as goods that will later be purchased by
the company, have become the company's assets. Do you want the highest
value items, or the least valuable items.
4. Catering/Canteen Part Of GA

1. Always do control to check food raw materials,


2. do not let any employees miss out on food portions.
5. Letters, Permittion and Report Part Of GA

1. Official Travel Permit


2. License for Requesting Goods Purchase Requests
3. Letter of Privacy Policy for the Company
4. Financial reports, both incoming and outgoing money reports
5. Official Travel Results Report
6. And others according to needs
6. Archive/Save Documents Part Of HR
1. Archiving every letter made, incoming letter or outgoing letter. Must be copied and
stored in Audner for archiving.
2. All forms of reports, copy and save in ordner for filing.

7. Make lesson curriculum/Syllabus Part Of HR


To make and determine the curriculum/syllabus for students, they must consult with
the teachers.
8. Insurance Part OF HR
All employees have the right to get health insurance from the company. Health insurance in
Indonesia is BPJS.
9. Employees Selection Part Of HR
The selection of employees referred to here is, the selection of teachers. Why? because the
target of our LPK is N3. Then the teacher should also have quality equivalent to N3.
10. Create and Set Company Operational Standards Part Of HR
To make and establish operational standards this company must consult with legal division.
THANK YOU

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