END-TERM PROJECT OF

“PROJECT MANAGEMENT”

Organizing an Event: AHSCC

Submitted By: Group 9
Harsha Gupta
Harshit Guleria
Lakshay Agrawal
Lavish Arora
Rohit Pant
About the Conference

 It intends to provide an interdisciplinary forum to various

professionals for debate, discussion, improvisations and etc. in the
broad area of agriculture base supply chain management.
 Empirical papers, case studies, and doctoral thesis relevant to the
theme of conference are also invited.
 AHSCC intends to provide a platform for deliberating various issues in
food security, nutrition, sustainable agriculture, and green economy,
logistics, and supply chain, technology in Agriculture and Horticulture
domain.
 We expect prospective authors to submit manuscripts related to the
themes of the conference.
Chief Guest

Dr. M.P. Poonia

Vice- Chairman
All India Council for Technical
Education
New Delhi, India
Distinguished Speakers

Mr. Vijay Sardana Mr. Suvit Teprassit

(CDAC member Secretary General,
SEBI,Govt of India T-CORP,Thailand

Prof. Sukhpal Singh Dr. Ajeet Kumar Karnatak

Center for management Vice Chancellor,V.C.S.G
in agriculture,IIM-Ahmedabad Uttarakhand
University,Bharsaar,Uttarakhand
Project Officer
 A Project Officer provides essential support to a project, working with the Project
Manager and other team members to achieve project success.
 Project Officers work in almost every field anywhere that projects are undertaken.
 Exact responsibilities will vary by project and industry, but key component of a
Project Officer’s roles include administrative and technological skills.
 Project Officers answer directly to a Project Manager.
 In our event, the name of Project officer was changed into Student Co Ordinator,
where he has to report the daily details to the Student and Faculty conveners, and
along with them as to make sure that the event work is right on the track.
Roles and Responsibility of the Project officer
In AHSCC following were the roles and responsibility of the student Co-ordinators
(Project Officer):
1. Organize Meetings- On a regular basis, the coordinators meet with the Student
and faculty convener to review progress and to discuss future steps. The
coordinators also arranged meetings with the other members of the project. Before
the meeting, he used to send out any relevant information
2. Maintain Documents- The coordinators were responsible for maintaining crucial
event documents which track event progress. They filed all project documents in
an appropriate database and ensure that all documents are accurate and had been
accepted by the faculty conveners.
5. Maintain Coordination- The other role of the coordinator was to maintain the
coordination among the different teams of the events such as to make sure that
the rest of the teams doesn’t works in the isolation and that there is a
coordination among the team members of the respective teams, constant contact
had been maintain with all the teams.
6. Identify Problems or Risks- Being so closely involved in the event, the
coordinators were relied upon to identify any potential issues or risks such as
sponsorship issues and marketing etc., that could effect the progression of the
event. They communicate these items with the conveners, and work to identify
potential solutions.
7. Manage the Schedule- Student coordinators closely watch the event schedule,
monitoring deadlines for each given task. They check regularly that every
deadline is still possible, and report any potential delays to the conveners.
Other major key duties
 Develop and manage budget for each project working with program manager,
meeting manager and meeting planner.
 Manage and facilitate flow of essential information among the team members.
 Maintain project calendar and milestones.
 Guide, train and tutor new users on utilization of tool and underlying analysis
defining its inputs.
 Identify trends and shifts in execution patterns to inform changes or adjustments to
model itself.
 Manage, supervise and control multiple project through project life cycle.
Skills required
 Thorough familiarity with word processing, spreadsheet
 Ability to work effectively as a team member and independently,
 Ability to manage multiple priorities under pressure, trouble-shoot, and to meet
short- and long-term deadlines
 Demonstrated experience in budget and financial management
 Excellent written and verbal communication skills
 Excellent critical and creative thinking and analytical skills
 Knowledge of project funding procedures and guidelines
 Event Proposal Approval

Dates Approval

Venue Approval

Budget Approval

Approvals Guest house Approval

Needed Food and Pantry Approvals

Marketing Campaign Approvals

Hording Board Approvals

Decoration Approvals
Committees
Core

Marketing

Decoration

Hospitality

Sponsorship

Food

Logistics
The main task of core committee is to maintain the
coordination among the rest of the teams. To meet the
necessary deadlines at the right time and also to make sure
that the other teams has necessary resources to work

The job of the marketing team is to ensure that there is

proper publicity of the event across the various platforms
both offline and online which included social media
promotion, classrooms promotion, hostel promotion

Decoration team job was to do the entire event decoration

both at the event place and at the other campus premises,
so that it creates more hype for the event among the
students.
Hospitality team was assigned the task for the welcoming
of the distinguished speakers and guests and to make sure
that the necessary arrangements had been done within the
time to make their stay comfortable which included the
arrangement of accommodation as well.
The primary task of the sponsorship team was to allocate
the necessary funds for the event through the various
contacts in and off the college. The major sponsors of the
event were Indian Oil corporation of India, Himalayan Cove,
India Glycols Limited etc.
Arrangement of the snacks and lunch for the distinguished
speakers and other members of the event was done by the
food committee. They made sure that food quality and
supply was not compromised at any point of time of the
event. Also the food is prepared and served at the given
point of time.
From making the necessary travel arrangements for the
guests of the event to the timely and properly managed
arrival and departure of the guests, was handled by the
logistics team of the AHSCC
 Logistics Unit Unit Rate Amount
     
Food(High Tea,Lunch Tea) 4th and 5th october 2019
    1,39,250
Badges, Delegates Kits, Stationery, Certificates     90,750
Travel Charges For Guests + Local conveyance 8 5,000 40,000
Lodging & Boarding of Guests 10 3,500 35,000
Agro Horticulture Travel and Hospitality of International Speaker 1 55,000 55,000

Supply Chain Local Conveyance

Total
 
 
 
 
8,000
3,68,000
Conference        

(AHSCC)-Oct-2019 Marketing & promotion

Designing , Printing of Conference Brochures
Unit
100
Unit rate
60
Amount
6,000
Designing , Construction Of Conference Flexes and Standee     10,120
Panel Members / Session Chair Person Souvenirs / Gifts 20 1200 24,000
SoB- UPES, Dehradun Total     40,120
Additional costs
unit Unit rate Amount

Cost Sheet Pre-Event Marketing Trips

Communication costs(courier)
3
50
5000
50
15,000
2,500
  0 - -
Proceedings Publication 100 400 40,000
Video Recordings Of Sessions, Photographs and CD     10,000
Telephone     2,000
Cultural Evening and Contingency     30,000
Total     99,500
       
Projected Total Cost     5,07,620
Projected Delegate Fee Revenue     2,03,500
Projected Sponsorship Revenue     80,000
SOB Support     2,24,120
 6thAgro– Horticulture Supply Chain Conference 2019
AHSCC 2019
Conference Schedule -4th and 5thOctober 2019
DAY 1: 4th October 2019

TIME AGENDA

08:30 to 09:20 am
Registration: Reception Desk

09:20 to 09:35 am Inaugural Session- Auditorium Welcoming

09:35 to 09:45 am Lamp lighting

09:45 to 09:55 am Welcome Address by Dr. Neeraj Anand , Head of Department, Transportation, SoB

09:55 to 10:05 am Address by Dr. Githa S. Hegde, Dean, School of Business, UPES

Key Note Address By: Prof. Sukhpal Singh, Centre for Management in Agriculture, IIM- Ahmedabad.
10:05 to 10:40 am
Topic:Sustainable agriculture, food security and agro supply chains: An innovation and small producer perspective

10:40to 11:00 am Session By: Prof. Narendra Chaudhari, Vice Chancellor, Uttarakhand Technical University, Dehradun, Uttarakhand
11:00 to 11:30 am Chief Guest: Dr. M.P.Poonia, Vice Chairman, All India Council for Technical Education (AICTE), New Delhi

11:30 to 11:40 am Vote of Thanks by Dr. Sumeet Gupta, Head of Department- General Management, SoB

11:40 to 11:55 am Tea Break

Session by Dr. Vijay Sardana, Member- Commodity Derivatives Advisory Committee, SEBI, Govt. Of India
11:55 to12.30 pm
Topic: “Techno-legal Challenges for Agribusiness Supply Chains of India in Globalized Economy”

Session By: Mr. SuvitTeprassit, Secretary General, T-Corp, Thailand

12:30to 1:05 pm
Topic: Logistics to and fro India to Asian countries : Opportunities and challenges

 
Technical Sessions –I (Parallel Tracks)
Track I- Presentation- Agriculturist, Corporate
Session By: Delegates, Academicians
NET WORKING LUNCH
1:05 to 2:00 pm Kisan Sabha (01:05 pm to (K 1108)
(1:05 pm to 2:00 pm)
01:15 pm) Track II- Presentation- Students (K 1206)
Track III- Presentation- Research Scholars (K 1108)
 
 
  
Panel Discussion (Prof. Sukhpal Singh, IIM-A; Mr. Vijay Sardana, SEBI; Dr. Ajeet Kumar Karnatak, VC,
2:00 to 2:50 pm Bharsaar University; Dr. N.K Bishnoi, GJUST)
 
Moderator- Dr. Anshuman Gupta, SoB, UPES

Technical Sessions (Parallel Tracks)

Track I- Presentation- Agriculturist, Corporate Delegates, Academicians

(Faculty)- (K 1108)

2:50 to 4:35 pm

Track II- Presentation- Students(K 1206)

Track III- Presentation- Research Scholars(K 1108)

4:35 to 4:50 pm High Tea

4:50 to 5:50 pm Cultural Evening

 DAY 2: 5th October 2019
TIME AGENDA

Technical Sessions III (Parallel Tracks)

(9.30 am-1.30 pm)
Welcome by Anchor and Summary of Day 1 Track I- Presentation- Agriculturist, Corporate
09:30 to 10:15am
  Delegates, Academicians Faculty (K 1407)
Track II- Presentation- Students (K 1206)
Track III- Presentation- Research Scholars (K 1408)

 
Session By:  Technical Sessions (Parallel Tracks)
Dr. S.K Sharma, Associate Professor, Ph.D.(PHT), (9.30 am-1.30 pm)
10:15 to 11:00 am Fruits & VegetablesProcessing, G.B.P University of Track I- Presentation- Agriculturist, Corporate
Agriculture & Technology Delegates, Academicians Faculty (K 1407)
  Track II- Presentation- Students (K 1206)
Track III- Presentation- Research Scholars (K 1408)

Technical Sessions (Parallel Tracks)

Session By:
(9.30 am-1.30 pm)
Mr. Alok Shrivastava, Synergy TechnofinPvt.Ltd.,
  Track I- Presentation- Agriculturist, Corporate
New Delhi
11:00 to 11:45 am Delegates, Academicians Faculty (K 1407)
Topic:Emerging Challenges of Perishables Supply
Track II- Presentation- Students (K 1206)
Chain
Track III- Presentation- Research Scholars (K 1408)
11:45 am to 12:05pm High Tea

 Technical Sessions (Parallel Tracks)

Session By: Anugunj Aggarwal
12:05 to 12:35 pm
Entrepreneur, Suvidha Retail Store
(9.30 am-1.30 pm)
Track I- Presentation- Agriculturist, Corporate Delegates,
Academicians Faculty (K 1407)
Track II- Presentation- Students (K 1206)
Track III- Presentation- Research Scholars (K 1408)

 
Technical Sessions (Parallel Tracks)
Session by: (9.30 am-1.30 pm)
Mr. Satya Prasad Nautiyal, Shikhar Food Products,  
12:35 to 01:00 pm
Mothrowala, Dehradun Track I- Presentation- Agriculturist, Corporate Delegates,
  Academicians Faculty (K 1407)
Track II- Presentation- Students (K 1206)
Track III- Presentation- Research Scholars (K 1408)

01:00 to 02:00 pm Net Working Lunch

Mr. Sanjay Shrivastava, Director,

02:00 to 02:30 pm Horticulture- HMNEH
 

Session By :Dr. P N. Harikumar, Associate Prof. & Head, Research and Post- Graduate Department of Commerce
02:30 to 03:00 pm
and Tourism Mgt, Catholicate College, Pathanamthitta Kerala
03:00 to 03:30 pm Session By: Stall Entrepreneurs Interaction

03:30 to 04:00 pm Summary of Proceedings by Conference Chair

04:00 to 4.20 pm Mr. S. C. Nautiyal, Director of Industries, Uttarakhand, Industrial Area, Patel Nagar, Dehradun

04:20 to 04:35 pm Valedictory Address by the Guest Speaker

04:35 to 04:50 pm Prize Distribution by the Chief Guest

04:50 to 05:05 pm Vote of Thanks

05:05 Onwards High Tea

Thank You!!!!