Introduction

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Chapter 2
 What is SAP?
• SAP stands for Systems Applications and Products
in Data Processing and is a German Software
• SAP has 10 millions users, 32,000 customers, 1000
partners, and 21 industry solutions
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• SAP is the third largest software company in the

world
• The SAP R/3 system is a business software package
designed to integrate all areas of a business
 Modules in SAP
• Functional Modules
• Technical Modules
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 Modules in SAP
• Functional Modules
• FI (Financial Planning)
• CO (Controlling)
• HR (Human Resources)
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• SD (Sales & Distribution)

• MM (Material Management)
• PP (Production Planning)
• CRM (Customer Relationship Management)
• Many more…
• Any one can learn these modules with basic business knowledge
 Modules in SAP
• Technical Modules
• Netweaver/BASIS
• ABAP
• BI/BW
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• SAP Enterprise Portal

• SAP HANA
• Etc…
• Even theses are technical modules, still any one can
learn these modules with basic business knowledge
 ERP: Integration

Integrate people, data and business processes

within and between organizations.
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Collaboration, non-redundancy, consistency and

internal process optimization.
 Procurement Process
Outline
Agreement
Scheduling
Purchase Vendor Agreement
Demand Requisition
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Accounts Purchase
Payable Goods Receipt Order
Invoice
Verification & Inventory Mgmt.
 Production Process

Schedule/Release
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Goods Issue Shop Floor

Order Settlement Goods Receipt

 Sales Process — Trading Goods
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Customer Order Picking Packing

Accounts Receivable Billing Goods Issue

 Sales Process Finished Goods

Availability
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Check
Goods Issue
Customer Order

Final Payment Partial Payment Billing

 Client
• This is a numeric field.
• This number defines a whole business entity.
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 User
• Every SAP user has a user name.

• Users of SAP system are client-specific, which

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means that having a user identification on one

client will only allow access to that particular
client.
 Password Rules
• Letters
• Numbers
• Easy to remember
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• 3-8 Characters long

• No 3 Characters can be the same
• Do not start with a ? or an !
• Do not use previous 5 passwords
 Language
• SAP supports multi-national character sets and
languages on the same system, at the same
time.
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• Default languages are English and German.

 Field Types
• There are three types of Entry Fields

• Required
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• Default entry
• Optional entry field
 Sessions

• A SAP session is a window in which the

user may perform a particular task.
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• A User may have up to nine sessions

open at one time.
 Reporting
• Three basic steps to running a
report
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• Access the report

• Enter selection criteria
• Execute the report
 System Messages
 E - Error
– An invalid entry has been made.
– The cursor moves to the field where
the error has occurred.
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 W - Warning
– A possible error has been made.
– The user can continue without
changing.
I – Information
– Feedback from the system.
 Organizational Structure
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 IDES Holding Company
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 IDES AG
• A manufacturing company operating
worldwide and has a number of subsidiaries
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 Accounting and Human Capital Management
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 System-Wide Master Data Concepts
• SAP stores all data in one single centralized
database
• Reduce redundancy
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 Master Data: Customer Master
• Contains key information that defines business
relationship between a company and its
customer
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General data

Financial and
accounting data

Sales data

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 Master Data: Material Master

• Contains key
information a
company
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needs to
manage a
material
within its
organization
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 Master Data: Personnel Record
• Master data records used primarily mySAP ERP
Human Capital Management
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 Transactions
• Application programs that execute business
processes in the SAP system
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 Master Data VS Transaction Data
• Master Data
• Data that is relatively stable
• Materials, Customers, Vendors
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• Transaction Data
• Data that is relatively temporary
• Stored at various stages of a business process
• Customer orders, purchase orders, production orders,
customer payments

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