Coupa CCW Integration with

Oracle —

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Why(?) wrt to current Integration
• Why do we need PO to be created in Oracle for JP/SOW
• Is FG not sufficient to instruct suppliers
• Is FG not sufficient to check and validate invoices against PO’s

• Why do we need Timesheets to be imported to OTL, when no approval takes place in Oracle
• Is TS in FG not sufficient for reporting purpose
• Is it not sufficient just to integrate cost from FG

• Why do we need Rates to be maintained in Oracle

• Is FG not sufficient for rate maintenance
• Is it just for Timesheet import

• Why CW data is modified both in Oracle and FG

• Why can’t we define FG as master for CW data and assignment and flow unidirectional changes from FG to Oracle
Master data Integrations
• Hiring Managers
• Approval limits, HM cost centre, HM Substitute
• Cost centres , accounting strings
• Projects, tasks
Transactional Integration
KISS: Keep it Simple, Stupid

• Various possibilities
• Requisition (Create / Update)
• PO (Update)
• Rates
• CW
• Invoices
• Timesheets
• Fixed Costs

• Project and Portfolio Management is currently missing in ERP landscape. If

there is any plan for PPM solution the integrations will change
Option1 : no OTL, AP to OPA

CW Create / Update / Deactivate

HR JP/SOW

OTL
TS

EXP
OPA

Ready to Pay AP Invoice

AP OK to PAY

Oracle Coupa CCW

Option2 : no OTL, with OPA

CW Create / Update / Deactivate

HR JP/SOW

OTL
TS

Aggregated cost EXP

OPA

Ready to Pay AP Invoice

AP OK to PAY

Oracle Coupa CCW

 Option3 : with OTL only

CW Create / Update / Deactivate

HR JP/SOW

Rates
Approved timesheet
OTL TS

OPA EXP

Ready to Pay AP Invoice

AP OK to PAY
Only expenses to be
sent, no timesheets
Oracle Coupa CCW
Option4 : with OTL and OPA

CW Create / Update / Deactivate

HR JP/SOW

Rates
Approved timesheet
OTL TS

FP expenses
OPA EXP

Ready to Pay AP Invoice

AP OK to PAY

Oracle Coupa CCW

Comparison of options
No OTL TS with
No OTL TS only
with OPA OPA
No rates, timecards No rates, timecards Timesheets visibility Timesheets visibility
interfaced interfaced in OTL in OTL

Visibility in OPA is at OPA visibility is OPA visibility is OPA visibility is

the end of process quick moderate quick

Complex with TS Complex with TS

Very simple to
Moderately complex and Rates and Rates
maintain
integration integration

Increasing Complexity
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Thank You
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