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Learning Goal

To provide the participants with the basic knowledge and

importance of CIRAS in the field of investigation.
Learning Obejective

• Discuss the background and enumerate the objectives of PNP


• Discuss the e-CIRS/e-Blotter as a tool in investigation;

• Discuss the procedures in encoding crime data to e-CIRS/e-

Blotter; and

• Discuss the development of e-CIRS/e-Blotter.

Objectives of the PNP e Objective of the PNP e-
 Institutionalize the crime reporting from all PNP Units reflecting the true crime
situation in real time;

 Systematically collect evidence;

 Enhance the crime reporting system in the country; and

 Provide a mechanized representation of investigation and detective

management activity procedures and processes.
e Objective of the PNP e-Projects
 Establish comprehensive, adequate and timely information on crimes;

 Installation of a Case Tracking System through the e-Warrant and e-Rogues

Gallery System to all PNP Units;

 Upgrade the PNP’s investigative equipment; and

 Interfacing of the CIRS with the e-Rouge Gallery System and the e-Warrant
The e-CIRS/e-blotter System as a Tool in

 e-CIRS/e-Blotter is an electronic database system;

 Present a quick fast and reliable transmission of crime information;

 It is a web-based crime incident recording system (CIRS);

The e-CIRS/e-blotter System as a Tool in

 One of the PNP’s strategies in enhancing the integrated database

system to enhance the solution of criminal cases;

 It was launched in September 6, 2011 to serve as a more efficient

electronic blotter system across the country.
Basis for the creation/implementation of e-CIRS/e-

 PNP Memorandum Circular 2014-009 (Crime Incident Recording

System) dated April 10, 2014.  

 OIC, PNP Memorandum, dated May 15, 2015 Renaming CIRS to e-

Blotter System
Essential Features of e-CIRS/e-Blotter System
 A stand-alone customized single database;

 Installed into the existing desktop of the police units/stations;

 Utilized by the Police Stations to enter blotter/incident reports directly to the


 IRF is system generated thru the CIRS

 Main source of data for the weekly IRF compliance.

Essential Features of e-CIRS/e-Blotter System
 Sets a standard procedure in reporting crime incident;

 Capable of filtering non crime data from the system;

 Promotes consistency in recording crime incident;

 Provides easy access to crime data nationwide; and

 Serves as working basis for policies and programs of anti-criminality

Who can use the system?
The following are allowed access to the e-CIRS/e-Blotter:
DIDM-staff (System Admin and appointed encoders);

PROs (RIDMD System Admin and appointed Viewer/searcher);

PPOs (PIDMB System Admin and appointed encoder/searcher); and

Police Stations (System Admin and appointed searcher/s).

Data Access and Retrieval

 The data uploaded into the e-CIRS/e-Blotter may be accessed and

retrieved by end users as long as they are registered into the system.
 The system is only available to PNP personnel who are duly authorized
and endorsed by their head of office/unit.
Template in Accomplishing the Police Blotter
A. First Entry in the Blotter Book

1. Blotter Entry Nr: 3. Name of complainant/reportee 7. Police Officer/ Investigator to

0001 whom
4. Nature of incident the incident was referred to.
2. Date/Time of the
reception of the 5. Place of occurrence 8. Name and signature of the
complainant/ Police
reportee 6. Name and signature of Desk Officer Officer/ Investigator.
Template in Accomplishing the Police Blotter
B. Second Entry in the Blotter Book

1. Blotter Entry Nr: 3. References: 6. Disposition: for record/ further

0002 a. Initial blotter entry nr: (Blotter investigation/ filing of case
Entry Nr:
2. Date/Time of the 0001) 7. IRF forwarded to Crime Registrar
reception of the b. IRF Nr: 130101-201401-0001
IRF 8. Name and signature of Crime
4. Details of IRF Nr. 130101-201401-0001 Registrar

5. Name and signature of Desk Officer

Conceptual Operation
Incident Record Transaction Receipt