Beruflich Dokumente
Kultur Dokumente
Unit 1:
Composing Online Correspondence
Unit 2:
Using Correct Language and
Punctuation
Unit 3:
Creating Efficient Writing Habits
Petroşani,
1
November 2004
Unit 1: Learning to Write Online
Unit’s Objective:
• Describe the differences between
writing online and writing on paper;
• Select which actions to take to
effectively edit an e-mail message.
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Unit 1: Learning to Write Online
Electronic communication
has become one of the most
effective ways of doing
business. How well e-mail
messages are written
influence the success or
failure of your company.
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Unit 1: Learning to Write Online
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Unit 1: Learning to Write Online
•Create an outline
•Develop a draft
•Edit your message
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Unit 1: Learning to Write Online
Differences between
writing on paper and
writing online:
• use of language;
• sentence, paragraphs, and
page length;
• recipient’s screen vs.
paper impression;
• include a summary in a
long message.
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Unit 1: Learning to Write Online
A. Use of capitalization
B. Recipient’s impression of your purpose
C. Use of language
D. Sentence and paragraph length
E. Use of tone
F. Time spent creating a draft
G. Recipient’s screen vs. paper impression
Solution: C, D, G 7
Unit 1: Learning to Write Online
Determine the objective of your
message
ex: “Inform the development team of the
upcoming workshop schedule.”
“Present AVJ’s annual report”
• Be specific
• Use a natural tone
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Unit 1: Learning to Write Online
Abstract Concrete words/phrases
words/phrases Two hundred and fifty seven
Quite a few Two percent
A small amount One hundred
A significant amount Buildings/Lots
Units Warehouses/Hotels
Facilities Scheduling/Money
Various factors
Qualifiers Intensifiers
Should be Simply
To some extend Completely
Generally Very
Commonly Especially
Apparently Extremely
More or less Genuinely 11
Unit 1: Learning to Write Online
Since it is important that you are able to construct effective
sentences using specific instead of vague language, study the list
and chose the sentence that doesn’t contain vague words or
phrases.
A. Anticipate recipient reactions before constructing your e-
mail message.
B. To some extend, you should consider your recipient before
constructing your e-mail message.
C. It is generally a good idea to consider your recipient before
constructing your e-mail message.
D. It seems that it is best to anticipate recipient reactions
before constructing your e-mail message.
Solution: A
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Unit 2: Using Correct Language and
Punctuation
Unit’s Objective:
• improve your online writing style
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Unit 2: Using Correct Language and
Punctuation
Solution: C 15
Unit 2: Using Correct Language and
Punctuation
Select the sentence that uses commas correctly.
Solution: D 16
Unit 2: Using Correct Language and
Punctuation
Categorize each sentence as either passive or active
Unit’s Objective:
• identify the best ways to construct a
sentence
• identify the best ways to construct a
paragraph
• select which actions to take to
effectively edit an e-mail message
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Unit 3: Creating Efficient Writing Habits
Constructing Sentences and
Paragraphs
• Sentences contain:
• a noun
• a verb
• a complete thought
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Unit 3: Creating Efficient Writing Habits
• declarative
• interrogative
• imperative
• exclamatory
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Unit 3: Creating Efficient Writing Habits
Determine which sentences are declarative, interrogative, imperative, or
exclamatory
Imperative
• Use transitions
(in addition, more importantly, first, second, third, finally,
similarly, admittedly, in conclusion, etc.).
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Unit 3: Creating Efficient Writing Habits
Select the options that state the best ways to construct a paragraph.
Solution: B, C, F
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Unit 3: Creating Efficient Writing Habits
When editing for content:
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Unit 3: Creating Efficient Writing Habits
When editing for grammar:
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Unit 3: Creating Efficient Writing Habits
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Unit 3: Creating Efficient Writing Habits
Select which action still needs to be taken before sending the
e-mail message.
Good morning!
The project that was finished last night seemed to take longer than
anyone expected, and I hope that the next project worked on will not
take as long and will not require overtime. The company BBQ will be
held next week, and, hopefully the weather will be nice enough for
the volleyball net to be set up so we can play until the sun goes down.