MANAGEMENT OF TIME

YESTERDAY IS A CANCELLED CHEQUE

TOMORROW IS A PROMISORY NOTE

TODAY IS READY CASH

TIME IS IRRETRIEVABLE
CAN’T BE PURCHASED OR PRESERVED
IS A NON ELASTIC RESOURCE
IS EQUALLY AVAILABLE TO ALL
IT IS UNIQUE
CAN’T BE STORED
CAN,T BE BORROWED
WHAT IS TIME MANAGEMENT

IS A FUNCTION OF UNDERSTANDING & INTER

RELATEDTHINGS

PERSONAL TIME WASTERS

MANAGERIAL TIME WASTERS
ORG TIME WASTERS
ENV TIME WASTERS
FAMILY TIME WASTERS
 PRINCIPLES OF TIME MANAGEMENT

BREVITY
HABIT
PLANNING
PRIORITISATION
EFFECTIVENESS
EQUAL DISTRIBUTION
TIME ESTIMATES
DELEGATION
ANALYSIS
FOLLOW UP
 TIME LOG

TIME DAY ACTIVITY

0630 MONDAY MORNING

RUN
0730 CHANGE
0830 BREAKFAST
0900 COMMUTE
0930 READ E-MAIL
1000 MEETING
1200 PASSED INSTS
1300 LUNCH
1400 ORG DESK
1500 DISC MEET
1600 FOLLOW UP
 WHY DO WE PROCRASTINATE

SINCE TASK IS NOT URGENT

AFRAID OF FAILURE

TASK IS TOO DEMANDING

IT IS TOO BORING

IT IS TIME CONSUMING

TASK IS NOT WELL DEFINED

IT IS TOO COMPLEX
 PERSONAL TIME WASTERS

SELF DISCIPLINE
INDECISIVENESS
INSECURITY
HABITS
EXCUSES OF PAST FAILURES
PROCRASTINATION
OVER CAUTIOUS APPROACH
POOR GOAL SETTING
NOT ATTENDING TO DETAILS
MANAGE THE CLOCK BEFORE THE CLOCK

MANAGES YOU

GOLDA MEIR
WHAT ARE THE NEGATIVE TRAITS

MAKING EXCUSES
PERFECTIONISM
INDECISIVENESS
NEGATIVE EMOTIONS
EXCESSIVE TENSIONS
INSECURITY
IF YOU FAIL TO PLAN THEN YOU PLAN TO FAIL

IDENTIFY GOALS & SUB GOALS

PRIORITISE MUST DO DESIRABLE TO DO; CAN WAIT
GET RID OF TIME WASTERS.

( LEARN TO PLAN YOUR WORK &WORK YOUR PLAN )

MANAGERIAL TIME WASTERS

LACK OF PRIORITIES
UNCLEAR OBJECTIVES
FAILURE TO DELEGATE
OVER MANAGEMENT
UNREALISTIC TIME ESTIMATES
 BARRIERS TO DELEGATION
IN SUBORDINATES
OVER DEPENDENCE ON THE BOSS
FEAR OF RESPONSIBILITIES
LACK OF COMPETENCE
LACK OF TRG
ROLE CONFUSION

IN DELEGATORS
I CAN DO IT BETTER FALLACY
LOVE TO BE INVOLVED
LACK OF CONFIDENCE IN SUBORDINATES
ZERO ERROR SYNDROME
ANXIOUS TO GET ALL THE CREDIT
TEN COMMANDMENTS

PROVIDE COMPLETE INFO

DEFINE THE FRAME WORK
FOLLOW UP
LET HIM DECIDE
DEVELOP INITIATIVE
BE SUPPORTIVE
DO NOT CREATE EMERGENCIES
SUPPORT YOUR SUB ORDINATES
ACCEPT RESPONSIBILITIES
BE A MENTOR
ORGANISATIONAL TIME WASTERS

IS YOUR BOSS A TIME WASTER. UNDERSTAND HIM

MANAGEMENT OF MEETINGS
STRUCTURE
ATTENDANCE
LOCATION TIMINGS
DISTRIBUTION

LEADERS ROLE IN CONDUCT&TIME MGT

TELEPHONE MGT
ENVIRONMENTAL TIME WASTERS

VISITORS
CHANGE OF EVENTS
PUBLIC RELATIONS
INTERRUPTIONS
SOCIAL MYTHS
TECHNIQUES FOR EFFECTIVE TIME MANAGEMENT

THINK
PLAN
BUILD
DELEGATE
LEARN TO SAY NO
RELAX
PLAY
READ
TRAIN
TRUST
ENCOURAGE
RECOGNISE
TO CONQUER PROCRASTINATION

DETERMINE THE CAUSE

IDENTIFY YOUR FEAR
ANALYSE THE TASK
WEIGH THE CONSEQUENCES
CREATE A DEAD LINE
MAKE A COMMITMENT
START THE TASK
DELEGATE.
PARETTO’S PRINCIPLE

20% OF THE ACTIVITIES ACCOUNT FOR 80%OF THE

RESULTS.THE PRINCIPLE OF THE VITAL FEW AND
TRIVIAL MANY. CONCENTRATE ON THESE 20%.
80%OF THE DUST IS IN 20%OF THE FLOOR AREA.
80%OF TELE CALLS COME &GOTO 20%OF THE
CALLERS
80%OF THE SALESCOME FROM 20%OF THE
CUSTOMERS
80%OF WASHING IS IN 20%OF THE WARDROBE
80%OF DINERS REPEAT 20%OF THE RECIPES
80%OF S/LEAVE IS TAKEN BY 20%OF EMPLOYEES
PARETTO’S PRINCIPLE-80/20

PARKINSON’S LAW-TO FILL TIME

DOUGLAS’S LAW-TOFILL SPACE

MURPHY’S LAW-IT IS NOT SIMPLE

WILL TAKE LONGER
ANYTHING THAT CAN GO WRONG.
CONCLUSION

BIOLOGICAL-

BUSINESS-

SOCIAL
FOUR THINGS THAT DON’T COME BACK

THE SPOKEN WORD

THE SPED ARROW

TIME PAST

THE NEGLECTED OPPORTUNITY.

Tips on time mgt
• Consolidate similar tasks
• tackle tough jobs
• delegate
• use idle time
• control paper flow
• avoid clutter
• start the task
• reduce time in meetings
• plan
• learn to say no
HOW IS THE AV. LIFE SPAN SPENT
• 25yrs in sleep
• 8yrs in edu
• 6yrs in rest
• 7yrs in holidays
• 5yr in commuting
• 4yrs in eating
• 3yrs in getting prepared for all this

• THEREFORE FOR EFFECTIVE WORK ONLY 12 YRS ARE AVBL.

 Urgent Not Urgent

I II
Preparation
Crises
Prevention
Important
Pressing problems
Values clarification
Deadlines
Planning
Relationship Building
Empowerment

III IV
Not Important

Interruptions Trivia
Some mails Junk mail
Some meetings Some phone calls
Pressing matters Time wasters
Many Popular activities Escape activities
• QUAD 1: We need to spend time in Quad.1. If we
ignore it we will be buried and stressed.
• QUAD 2: Quadrant of quality. LRP, anticipate and
prevent problems. The more time we spend, the
more we will do.
• QUAD 3: Quadrant of deception. Like Quad-1, the
noise of urgency creates the illusion of
importance.
• QUAD 4: Quadrant of waste.
The Bank Accountof Life
• Imagine there is a bank that credits your account each
morning with R86,400.

• It carries over no balance from day to day.

• Every “evening” deletes whatever part of the balance you
failed to use during the day.

• What would you do?

• Draw out every cent,
of course!!!!
• Each of us has such a “bank”
It’s name is TIME
• Every morning,
it credits you with 86,400 seconds
• Every night it writes off, as lost,
whatever of this you have failed to
invest to good purpose
• It carries over no balance
• It allows no overdraft
• Each day it opens a new account for you
• Each night it burns the remains of the day
• If you fail to use the day’s deposits,
the loss is yours
• There is no going back.
There is no drawing against the “tomorrow.”
• You must live in the present
on today’s deposits
• Invest it so as to get
from it the utmost in
health,happiness,
and success!
• The clock is running.
• Make the most of today
To realize the value of ONE YEAR….
ask a student who failed a grade
To realize the value of ONE MONTH…..
ask a mother who gave birth
to a premature baby
To realize the value of ONE WEEK……
ask the editor of a weekly newspaper
To realize the value of ONE HOUR……
ask the lovers who are waiting to meet.
To realize the value of ONE MINUTE…..
ask a person who missed the train.
To realize the value of ONE SECOND….
ask a person who just avoided
an accident.
To realize the value of ONE MILLISECOND…..
ask the person who won a silver medal
in the Olympics.
• Treasure every moment that you have!
• And treasure it more because you
shared it with someone special,
special enough to spend your time.
And remember that time waits for no one.

• Yesterday is history.
• Tomorrow is mystery.
• Today is a gift.
• That’s why it’s called ….
the Present!!
• Friends are a very rare jewel, indeed.
• They make you smile and encourage you to
succeed.
• They lend an ear.
• They share a word of praise, and they always want
to open their heart to us.
• Show your friends how much you care..…