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80% of day is spent at work Health Finance work Time Management : What is it? Doing the right things and not setting things right in control of life, not driven by circumstances Enjoying each aspect of life, every day of it, not waiting for a perfect day in future Time Management the issue is not Awareness but Action The Action happens when we say we can"t live with this any more.
80% of day is spent at work Health Finance work Time Management : What is it? Doing the right things and not setting things right in control of life, not driven by circumstances Enjoying each aspect of life, every day of it, not waiting for a perfect day in future Time Management the issue is not Awareness but Action The Action happens when we say we can"t live with this any more.
80% of day is spent at work Health Finance work Time Management : What is it? Doing the right things and not setting things right in control of life, not driven by circumstances Enjoying each aspect of life, every day of it, not waiting for a perfect day in future Time Management the issue is not Awareness but Action The Action happens when we say we can"t live with this any more.
that I can get more things done The system overloads me with work. There is no time to breathe Objective To help you introspect and find clues to improve your time management & thereby enhance effectiveness Where are You 20% people feel they are short of time. They feel so concerned that they self find answers to Time Mgmt
10% people feel they are short
of time. They realise this and are keen to get help and see how they can improve Time Mgmt
70% people feel they are not short
of time. Though they don‟t mind listening to someone. And then tell him why all that is impractical Balance your life
Family Balance in Life is
important Recognize each aspect of life Finance Health I am not getting enough time for family/personal life because of Work 80% of day is spent Work at work Time management : What is it?
Doing the Right things and not setting Things
right
In control of Life, not driven by circumstances
Enjoying JOURNEY of life: every day of it, not
waiting for a perfect day in future
Having right balance in wheel of life
Time Management
• To get most output within given resources
• To get time for important issues in life
• To feel fairly satisfied , secure & on top of things
• And thereby enjoy stress free life
Time Management
The issue is not Awareness but Action
The Action happens when we say
I can‟t live with this any more.
I need to find an answer fast Managing your Time
Things to do list
Identify Priority
Making it happen
Evaluate deviations Impact of Attitudes
Believe that your area of control is large
Do most of the things because of reason and
not mere indulgence
Believe that improvements are always possible
and at any age
Have doubts rather than objections
Written goals
Am I short of time to meet my vision & mission
It is not enough to have goals in mind. Put
them down on paper
It is an agreement with yourself that you are
aware of goals and will pursue them
Be thankful to the person who reminds you of
your goals Creating TO DO Lists
Your daily list of tasks
Tasks that take you towards your goals One Sheet a Day Tasks with defined importance: Q1: important and urgent: deadlines, fire fighting Q2: important and not urgent: Planning, Holidays Q3: urgent and not important: Interruptions, meetings Q4: not important and not urgent: junk mail , time wasters Working with TO DO Lists
Create the list before you start the day
15 minutes of investment will help you
everyday
End of day: Review Status
Status: C – Completed, T – Transferred, A – Abandoned, I – In progress Sample TO DO List Date: 22-Apr-2004 Task Priorit Status Time y needed Prepare Slides for Q1 C 30 min PPT Collect Attendee Q2 I 45 min info Add Slides to Q3 T 5 min network Update Cases Q1 A 1 hour Confirm to manager Q1 C 5 min about tomorrow‟s plan Prioritizing- Scheduling
Look at your big list of To Do
Ask – Is it Important, Is it Urgent, Is it Crisis,
Will it be costly if I delay it
Subsequently schedule the day or the time
Keep some buffers
Be flexible to change but don‟t change on small reasons Analyzing- Planning
Analyze what all affected your schedules
Think how to reduce crises
Involve those who have say in your work, in
your time planning
Keep room for flexibilities
Interruptions
Intrusive interruptions: phone call, personal
conversations Non-intrusive interruptions: e-mail Have a no-interruption periods: Closed door policy
Phone off the hook
Use non-intrusive interruptions
Prioritize and don‟t be reactive
Crisis Situations
Be proactive not reactive
Being proactive is highly motivating
Maintain a crisis log
Nothing is worth being reactive If you are only reactive… someone can replace you at your job Prevent crisis by managing important but not urgent tasks, on time Procrastination
“… if we wait for the moment when
everything, absolutely everything is ready, we shall never begin.”
Understand what and why of your
procrastination tendency Remember last time what was the gain to do it in time Create micro action plan Understand how much time it takes to do a task Do not be a last minute decision taker Gather information for a task in advance. Meetings- Paperwork
Be bold to request absence from the meetings
that are not useful to you Give feedback & suggestions to improve effectiveness Pre-circulate agenda if you are in charge Don‟t accept shoddy preparation for too long Worth spending time to create filing system- soft & hard Delegation- Teamwork
Have faith that the other person can do it
Convey expectations, rules & processes Observe in the beginning. Correct & encourage Be keen to help some one & spread interdependence Be sure that you are not the weak link of the chain Processes & Effectiveness
Process is a defined series of steps with
responsibilities & guidelines
Try creating processes to handle repeat tasks
Make those involved aware of processes
Review processes often to improve efficiency
Time Kit One source for everything Goals
Tasks
Expenses
Phone Book
Ideas/Notes
Lists: Books to read, Checklists
Summary
Believe it is possible to get more out of
existing time Writing down goals is the first important step Break down goals to tasks Understand your „most effective time zone‟ Create daily TO DO List for next 3 months Prioritize & schedule tasks Create processes on most of the tasks Invest time to train someone & delegate in steps Leave the habit of attending to everything that comes in front Decide to be on top the situation rather than be part of the mess
To Be African or Not To Be: An Autoethnographic Content Analysis of The Works of Dr. Asa Grant Hilliard, III (Nana Baffour Amankwatia, II) - by Qiana M. Cutts