SPECIAL AND

COMBINATION
JOURNALS AND
VOUCHER SYSTEM
CONTROL ACCOUNT

•The general ledger is kept to a

manageable size, and a detailed
record of transactions with
individual customers exists in
the subsidiary ledger.
SUBSIDIARY LEDGER
• This are composed of individual customer
accounts.
• Its balance must equal the balance in the
general ledger.
• It can be used to yield a detailed breakdown
of many general ledger accounts.
SPECIAL JOURNALS
• Its use permits division of labor wherein the
recording steps in the accounting cycle can
be divided among several persons each of
whom is responsible for particular types of
transactions.
• Personnel making special journals did not
need to have enough thorough knowledge in
the entire accounting system.
SPECIAL JOURNAL

•The use of special journal often reduces

recording time. Special journal
transactions need no routine
transactions for each entry.
•It saves time in posting from the
journals to the ledger.
SALES JOURNAL

•This journal is specifically designed to

record sales of merchandise on account.
•Credit sales of assets other than
merchandise are recorded in the
general journal.
SALES JOURNAL

SALES JOURNAL

Invoice Post
Date Account debited Accounts Rec. Dr./Sales Cr.
No. Ref.
CASH RECEIPTS JOURNAL

•All transactions involving cash receipts

are recorded in a cash receipt journal.
•Cash receipts are evidenced by source
documents like prenumbered official
receipts, cash registered tapes or cash
slips and bank credit memorandum.
 CASH RECEIPTS JOURNAL

CASH RECEIPTS JOURNAL

Debits Credits
Other accounts
Date OR No. Description Sales Accounts
Cash Sales
Discounts Receivable Account Title PR Amount
PURCHASES JOURNAL

• This journal is designed to account

merchandise, supplies and other assets
purchased on account.
• Cash purchases are recorded in the cash
disbursement journal.
• This journal shows special columns for
debits to purchases, office supplies, store
supplies and credit to accounts payable.
 PURCHASES JOURNAL
PURCHASES JOURNAL
Credits Debits
Date R.R. No. Account Credited PR Other Accounts
Accounts Payable Purchases Offi ce Supplies Store Supplies
Account Title PR Amount
CASH DISBURSEMENT JOURNAL

•All cash payments are recorded in the

cash disbursement journal.
•This special journal has columns for the
date and the number of check issued for
each cash payment.
 CASH DISBURSEMENT JOURNAL

CASH DISBURSEMENTS JOURNAL

Credits Debits
Date OR No. Description Purchases Accounts Other accounts
Cash Purchases
Discounts Payable Account Title PR Amount
USE OF GENERAL JOURNAL

•When special journals are used,

transactions that cannot be recorded
appropriately in a special journal are
recorded in the general journal.
GENERAL JOURNAL

GENERAL JOURNAL Page ____

Account Titles and
Date P.R. Debit Credit
Explanations
PROVING THE LEDGERS

•At the end of the period, after all

postings have been made, equality
should exist between the following:
 Total debits balances and total credit
balances of the accounts in the general
ledger. These amounts are used to
prepare the trial balance.
PROVING THE LEDGERS

 The balance of the accounts receivable

control account in the general ledger and
the sum of the individual customer
accounts in the account receivable
subsidiary ledger.
The balance of the accounts payable
control account in the general ledger and
the sum of the individual creditor accounts
in the accounts payable subsidiary ledger.