SUGGESTED

SBM
ARTIFACTS
AVELINO B. MORTEL

FOR DOD
District Supervisor
 OBJECTIVES:
1. Identify potential artifacts per
objective/principle

2. Classify artifacts by level of practice

 PRINCIPLE I
LEADERSHIP AND
GOVERNANCE
 INDICATORS
1. In place is a Development plan
developed collaboratively by the
stakeholders of the school and
community
2. The development plan is regularly
reviewed by the school community
to keep it responsive and relevant to
emerging needs, challenges and
opportunities.
3. The school is organized by a clear
structure and work arrangements
that promote shared leadership and
governance and define the roles and
responsibilities of stakeholders
NAME OF FOLDER MEANS OF VERIFICATIONS
1.1.Development of e SIP  Minutes of the meeting on eSIP development
 Invitation letter ( Received Copy)
 Attendance of attendees
 Pictorials
 Testimonies
 School Report Card
1.2.e SIP Committees  List of committees, functions and Responsibilities
1.3.Copy of e SIP  Final copy of e SIP
2.1. Conduct of SIP Review  Minutes of the meeting on the conduct of SIP
review
 Invitation letter ( Received Copy)
 Attendance of attendees
 Pictorials
 Testimonies
2.2 Findings on SIP review  Assessment tool used in the conduct of review
 Result of the review
3.1. Organizational Structure of the school  List of officers of the following:
 PTA
 SGC
 SPG
 Alumni
 Teachers Club
3.2.Defined Roles and Responsibilities of Stakeholders  Minutes on defining the roles and
responsibilities of the following:
PTA
SGC
SPG
Alumni
Teachers Club
 INDICATORS
4. A leadership network facilitates
communication between and
among school and community
leaders for informed decision-
making and solving of school-
community wide learning
problems.
5. A long term program is in operation 5.1. School Plan for Professional Development
that addresses the training and
development needs of school and 5.2. School Based INSETS/ MONTHLY SLAC SESSIONS
community leaders
NAME OF FOLDER
4.1. Communication from Stakes
4.2.Communication to stakes
4.3. Communications via Facebook
(SPPD)
5.3. Minutes of Meetings conducted
5.4. Coaching/Mentoring Report on RPMS
5.5. Development Plans of Teachers and School Head 
based on RPMS
5.6. Certificate of Recognition of teachers/School
Heads
5.7.Certificate of Participation of teachers/School
Head
MEANS OF VERIFICATIONS
 Compilation of letters, invitations, requests
from stakeholders
 Compilation of letters, invitations, requests to
stakeholders
 Print out copy of communication posted on
facebook
Copy of SPPD
 Training Designs
 Minutes on the conduct of INSETS
 Meetings conducted by SH to teachers
 Record of mentoring/coaching conducted
 List of teachers mentored and coached
Based on development needs of teachers on
their IPCRF
 Copy of Certificates of Recognitions/Appreciation
 Certificate of Participation/completion
 PRINCIPLE II
CURRICULUM
AND RESOURCES
 INDICATOR
1. The curriculum provides for the
development needs of all types of
learners in the school community
2. The implemented curriculum is
localized to make it more meaningful
to the learners and applicable to life
in the community
NAME OF FOLDER MEANS OF VERIFICATIONS
1.1. Basic Education Curriculum (BEC)  Write up of the curriculum
 List of Learners under the curriculum ( by grade
level)
 Different programs and projects being
implemented in the school about the curriculum
1.2.K to12  Write up of the curriculum
 List of Learners under the curriculum ( by grade
level)
 Different programs and projects being
implemented in the school about the curriculum
1.3.ALIVE  Write up of the curriculum
 List of Learners under the curriculum ( by grade
level)
 Different programs and projects being
implemented in the school about the curriculum
1.4.ALS  Write up of the curriculum
 List of Learners under the curriculum ( by grade
level)
 Different programs and projects being
implemented in the school about the curriculum
1.5. Reward and Incentive System ( Certificates of  Xerox copy of Certificates of Recognition given to
Recognition) teachers from the office of the principal
1.6. Reward and Incentive System ( Promotion of  Xerox copy of appointment of teachers promoted
Teachers)
1.7. Inventory of Pupils’ Multiple Intelligences  List of pupils under each MI
2.1. , Localized Curriculum  Write up of localized curriculum
2.2. History of Brgy. Pook  Comprehensive presentation of the history of the
place and school
2.3. Beliefs, Traditions, Beliefs and Norms of Locality  Copy of the existing beliefs, traditions, beliefs and
norms of Locality
 INDICATOR
3. A comprehensive group of school
and community stakeholders develop
the methods and materials for
developing creative thinking and
problem solving
4. The learning systems are regularly
and comprehensively
monitored by the community using
appropriate tools to ensure the
holistic growth and development of
the learners and the community.
5. Appropriate assessment tools for
teaching and learning are
continuously reviewed and improved,
and assessment results are
contextualized to the learner and
local situation and the attainment of
relevant life skills.
NAME OF FOLDER
3.1. Learning Teams ( Grade Chairpersons)
3.2 Learning Teams (Subject Coordinators)
3.3 Learning Teams ( Other Coordinators)
3.4. Inventory of Learning Materials
Crafted/Prepared/modified
4.1. School based Monitoring
5.1. Reviewed IPCRF of teachers
5.2. Reviewed IPCRF of Master Teachers
5.3. Reviewed IPCRF of School Head
5.4. Samples of Assessment tools used
PHILiri, NAT results
MEANS OF VERIFICATIONS
 List of teachers under each grade level
 Activities undertaken
 Action plan per learning area prepared by the
coordinator
 Targets of the subject for the School Year
 Activities undertaken as subject coordinator
 Accomplishment report
 Action plan per area prepared by the coordinator
 Targets of the subject/area for the School Year
 Activities undertaken as coordinator
 Accomplishment report
 List of materials
Examples: big books, activity sheets, etc.
 Assessment result using Assessment tool ( Refer
to CFSS)
 Any assessment tools
 Copy of teachers reviewed IPCRF
 Copy of Master Teachers reviewed IPCRF
 Copy of School Head’s reviewed IPCRF
 Copies of assessment tools reviewed and utilized
 Phil IRI results, NAT Results, etc
 INDICATOR
6. Learning managers and facilitators(teachers,
administrators and community members) nurture
values and environments that are protective of all
children and demonstrate behaviors consistent to
the organization’s vision, mission and goals.
7. Methods and resources are learner and
community-friendly, enjoyable, safe, inclusive,
accessible and aimed at developing self-directed
learners. Learners are equipped with essential
knowledge, skills, and values to assume
responsibility for their own learning.
NAME OF FOLDER
6.1. Child Protection Policy
6.2. Inventory of Bullying Cases and
Intervention Made
6.3. School CPP Committee
6.4. Advocacy/ Campaign undertaken
on CPP
7.1. Practices to Develop Self-directed
Learners
7.2. List of Self Directed learners
7.3. Character Awardee during
Recognition Day
7.4. Testimonies
MEANS OF VERIFICATIONS
 Copy of DepEd Child Protection Policy
 Copy of localized Child Protection Policy
 List of pupils bullied and the interventions made by the
school
 Include the functions of the members of the committee
 Minutes on meetings conducted for:
 teachers
 Pupils
 Parents and other stakes
 Responsibility matrix
 Task Assignment of pupils
 Anecdotal record
 List of pupils recognized during Recognition day
 Testimonials that the learners are self-directed learners
 PRINCIPLE III
ACCOUNTABILITY AND
CONTINUOUS
IMPROVEMENT
 INDICATORS
1. Roles and responsibilities of accountable 1.1.Clarified/Defined Roles and Responsibility of
person/s and collective body/ies are
clearly defined and agreed upon by
community stakeholders.
2. Achievement of goals is recognized
based on collaboratively developed
performance accountability system; gaps
are addressed through appropriate
action .
3. The accountability system is owned by
the community and is continuously
enhanced to ensure that mechanisms
are responsive to the emerging learning
needs and demands of the community.
NAME OF FOLDER MEANS OF VERIFICATIONS
 Minutes on the clarification of roles and
Accountable Persons responsibilities of accountable people like the
officers of the following: PTA, SGC, Teachers
Club, SPG, etc
2.1. Honor Assembly ( by grading period)  Minutes on the conduct of honor assembly by
grading period
 Summary sheets of Ranking
 List of Achievers
 Attendance Sheet
 Pictorial
 Testimonies
2.2. Simultaneous Release of Progress Report Card  Minutes on the conduct of release of PRC by
grading period to be prepared by the secretary
of HRPTA
 Attendance Sheet
 Pictorial
 Testimonies
2.3. Compilation of Posted Accomplishment on  Print out copy of posted accomplishment
Facebook highlighting the likes and comments of stakes
3.1. COA Guidelines  Guidelines procedures on auditing
 INDICATORS NAME OF FOLDER MEANS OF VERIFICATIONS

4.1. MOOE Reports  Cash advances

4. Accountability assessment criteria and 4.2. Canteen Reports  Liquidations
tools, feedback mechanisms, and 4.3. Monthly Financial Reports  AP
information collection and validation
techniques and processes are inclusive
and collaboratively developed and
agreed upon

5. Participatory assessment of performance 5.1 SIP Year End Outcome Evaluation  Minutes on the conduct of SIP outcome
is done regularly with the community. evaluation
Assessment results and lessons learned  Attendance
serve as basis for feedback, technical  Pictorial
assistance, recognition and plan  Testimonies
adjustment.

5.2.SIP Cycle End Exit Evaluation  Minutes on the conduct of SIP outcome
evaluation
 Attendance
 Pictorial
 Testimonies
 PRINCIPLE IV
MANAGEMENT
OF RESOURCES
 INDICATORS
1. Regular resource inventory is
collaboratively undertaken by learning
manager, learning facilitator, and
community stakeholders as basis for
resource allocation and mobilization
2. A regular dialogue for planning and
resource programming, that is accessible
and inclusive, continuously engage
stakeholders and support
implementation of community education
plans
NAME OF FOLDER
1.1. Pre Inventory of Classroom Properties by Class
1.2. Post Inventory of Classroom Properties by Class
1.3. Pre Inventory of School Properties
1.4. Post Inventory of School Properties
1.5. Canteen Report
1.6. Adopt a School Report
2.1. W0rk and Financial Plan
2.2. Annual Procurement Plan
MEANS OF VERIFICATIONS PER FOLDER
 Copy of classroom inventory of properties
prepared by the president of Homeroom PTA,
noted by the teacher and approved by the
school property custodian to be done in July
 Copy of classroom inventory of properties
prepared by the president of Homeroom PTA,
noted by the teacher and approved by the
school property custodian to be done in March
 Copy of school inventory of properties prepared
by the secretary of PTA, noted by the property
custodian and approved by the school head to
be done in July
 Copy of school inventory of properties prepared
by the secretary of PTA, noted by the property
custodian and approved by the school head to
be done in March
 Monthly canteen report prepared by canteen
manager, audited by PTA auditor , noted by the
PTA president and approved by the School Head
 List of donations for NGOs and private
individuals
 Minutes on the conduct of SIP outcome
evaluation on the formulation of work and
financial plan
 Attendance
 Invitation letter
 Pictorial
 Copy of APP including the supplemental
 INDICATORS NAME OF FOLDER MEANS OF VERIFICATIONS
3. In place is a community developed 3.1. Resource Management System  Minutes on the conduct of resource
resource management system that drives management system
appropriate behaviors of the stakeholders  Attendance
to ensure judicious, appropriate, and  Invitation letter
effective use of resources.

4.Regular monitoring, evaluation, and
reporting processes of resource
management are collaboratively developed
and implemented by the learning manager,
facilitator, and community stakeholders.
4.1. Meeting of Stakes on financial Matters
 Minutes on the conduct of meeting of parents
and stakes on financial matters
 Attendance
 Invitation letter
 Monthly financial reports

4.2. Transparency Board  Testimonies from stakes on the significance and

relevance of transparency board

5.There is a system that manages the
network and linkages which strengthen and
sustain partnerships in improving resource
management
5.1. Publication on Resource Management
5.2.Communication to Stakes
 School, Paper publication
 School Report Card
 Posted financial statement on Facebook
 Invitation/request letters for parents and other
accountable members of stakes
-THE END-
 THANK YOU
FOR LISTENING!