TALLY ERP.

9
Inventory vouchers(Theory and
Practical)
 Inventory Vouchers
Tally.ERP 9 inventory vouchers perform the same
function in the inventory system as accounting
vouchers do. They are the means by which you enter
transactions relating to the Inventory. The vouchers
record transactions relating to the issue and receipt of
stock, the transfer of stock between godowns, and
physical stock adjustments. The following inventory
vouchers are available in Tally.ERP 9 :
 Purchase Order (Alt+F4)
 Sales Order (Alt+F5)
 Rejections Out (Alt+F6)
 Rejections In (Ctrl+ F6)
 Stock Journal (Alt+F7)
 Delivery Note (Alt+F8)
 Receipt Note (Alt+F9)
 Physical Stock (Alt+F10)
I. Purchase Order
A Purchase order entry has to be made in the books of the
company to assist them in checking whether the goods have
been received or not. The Purchase Order number can be used
as a reference. For example, the company wishes to place an
order with the supplier for some goods.
II. Sales Order
A Sales Order entry has to be made to record this. The Sales
Order number can be used as a reference. For example, a
customer places an order with the company for purchasing
some goods.
III. Rejections Out
A Rejections Out entry is passed to record the rejected goods. This is
a pure inventory voucher. For example: We have purchased some goods
and have rejected a part of it.
IV. Rejections In
A Rejections In entry is passed to record the rejected goods. The
Rejections In entry is a pure inventory voucher. For example a customer
has rejected goods that was sold earlier.
V. Stock Journal
To record the consumption of goods there is no need for entries on both sides of the
voucher. Such entries can be entered in a stock journal voucher. For example: the
company transfers items of stock from the warehouse to the shop.
VI. Delivery Note
Goods that are being delivered to a customer are recorded in a
Delivery Note voucher.
VII. Receipt Note
Goods that are received from the supplier are recorded in a
Receipt Note (Goods Receipt Note – GRN) voucher.
VIII. Physical Stock Voucher
Tally.ERP 9 considers the stock available based on the entry
made in a physical stock voucher. For example, on conducting a
stock-check, the company finds a discrepancy between the actual
stock and the recorded stock figure.
Recording Inventory Transactions
The inventory transactions of National Traders for April 2020
are: National Traders Inventory Transaction.
 Received capital by cash Rs. 1000000

 cash deposited in SBI bank Rs. 200000

 Purchase order made to Rahul textiles (order no: 101)

Cotton sarees - 50nos - Rs.800/-

Chudidhars - 70 nos - Rs. 1000/-
Purchase order made to Kiran Textiles (order no: 102)
Cotton sarees - 75nos - Rs.800/-
Chudidhars - 80 nos - Rs. 1000/-
Purchase order made to Sana Textiles (order no: 103)
T-Shirts - 100nos - Rs.500/-
Jeans - 100 nos - Rs. 1500/-
Received materials for the purchase order from Kiran textiles and stored in
godown-1 (ref no.256) (order no 102).
Purchase invoice raised for the (ref no.256)

Received materials for the purchase order from Sana textiles and stored in

godown-2 (ref no.567) (order no 103).

Returned 10 nos of T-shirts and 5 nos of Jeans(ref no:567)

Purchase invoice raised for the Sana Textiles(ref no:567)

Sales order received from Arjun Stores (order no:111)

 Cotton Sarees - 50 nos - Rs.500/-

Chudidhar - 55 nos - Rs.550/-
Sales order received from Brinkly Garments (order no:118)
T-Shirts - 60 nos - Rs.700/-
 Jeans - 60 nos - Rs. 1000/-
Delivery note given to Arjun Stores for sales order no:111 (ref no:852)
Sales invoice raised for the (ref no:852) (Order no:111).
Delivery note given to brinkly garments for sales(order no:118) (ref.no:556)

Returned goods from brinkly Garments

T-Shirts - 10nos
Chudidhars - 5 nos
Sales invoice raised for the delivery note (ref no:556)

The following goods were transferred from Godown-1 to Godown-2

Cotton sarees - 10 nos

Chudidhars - 5 nos