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 How to conduct successful meetings.

 How to participate in meetings.

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  at is a meeting
 
is it necessar

 ules for conducting a meeting
 C aracteristic features of a meeting
 Control Tec niques
 How to increase participation in meeting
 Factors to be considered.
 Advantages and disadvantages of meeting
 Conclusion
 Bibliograp

  


A
 







 t at as
been convened for t e purpose of  





t roug   
,
suc as s aring information or reac ing an
agreement.

 



 Face to Face

 Virtual
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 ]ne-on-one meeting
 Staff meeting

 Team meeting

 Ad- oc meeting
x

 

  at is a meeting
 
is it necessar

 ules for conducting a meeting
 C aracteristic features of a meeting
 Control Tec niques
 How to increase participation in meeting
 Factors to be considered.
 Advantages and disadvantages of meeting
 Conclusion
 Bibliograp



 



 
 
 

S aring Information and Updates

 Placing Concerns

 Mutual Agreement
x

 

  at is a meeting
 
is it necessar

 ules for conducting a meeting
 C aracteristic features of a meeting
 Control Tec niques
 How to increase participation in meeting
 Factors to be considered.
 Advantages and disadvantages of meeting
 Conclusion
 Bibliograp


 

 Inform and Invite t e concerned people

 Time Management

 Agenda of Meeting

 ecord Minutes of Meeting

 Summarize

 S are t e esults
x

 

  at is a meeting
 
is it necessar

 ules for conducting a meeting
 C aracteristic features of a meeting
 Control Tec niques
 How to increase participation in meeting
 Factors to be considered.
 Advantages and disadvantages of meeting
 Conclusion
 Bibliograp

  ]

ènvironment
Participants
Facilitator
Format
Breaks
è
 ]

 ]pen atmosp ere for free flow of

communication
 Focus on t e participants not facilitator
 No observers
 Prepare place cards
 Private and silent location
 

  o s ould attend t e meeting
 No of participants
 T
pe of participants
x   
 
 ˜eep t ings on track, sc edule
 Help in meeting t e objective
 Avoid conflicts
 èncourage full participation
 Use proper questioning tec niques
x
 
 State t e objectives of t e meeting
 Describe t e general rules
 Non-t reatening information gat ering
 èncourage equal participation
 ènd wit a summar
or conclusion
 
 equired onl
for long meetings
 Can be used for
1. Networking
2. è c anging business cards
 Ideal time 15-20 mins
x

 

  at is a meeting
 
is it necessar

 ules for conducting a meeting
 C aracteristic features of a meeting
 How to increase participation in meeting
 Control Tec niques
 Factors to be considered.
 Advantages and disadvantages of meeting
 Conclusion
 Bibliograp

 £ 
 




‰ Decide w et er
ou genuinel
want to

participate.
‰ Participate open communication rat er
t an secretive.
‰ Ask participants to come to t e meeting
wit a written opinion.
‰ Create a climate of participation.
 £ 
 



 

‰ Avoid giving
our opinion first and t en asking
ot ers w at t e
t ink.
‰ Call all non participating members in turn to
e press t eir ideas.
‰ Talk privatel
wit members to discover w
t e

abituall
fail to participate.
‰ Make
our meetings and
our relations ips outside
of meetings as personal and informal as possible.
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x

 

  at is a meeting
 
is it necessar

 ules for conducting a meeting
 C aracteristic features of a meeting
 How to increase participation in meeting
 Control Tec niques
 Factors to be considered.
 Advantages and disadvantages of meeting
 Conclusion
 Bibliograp

x   
 

   





 All attendees participate.

 No one is criticized for er or is opinions.

 No one dominates t e meeting.

 T e meeting is conducted wit in t e sc eduled time.



ë 
ë






 
 è
e Contact
 Make subgroups and ask non-speaker to revert
back.
 Use a direct question to w ic ot er person knows
t e answer.

ë






 
 aive t e person an assignment.
 Avoid e
e contact.
 Make subgroups and call t at subgroup last.


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 eturn t e question, ³ at do
ou t ink

 ela
t e question to t e group.



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 ³ at t e
don¶t know won¶t urt.

 Do not publis an agenda. If time runs out before all are

implemented, no one will know but t e facilitator.

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 èstablis an atmosp ere w ere all opinions are welcome

and avoid bot praise and criticism of w at is offered. aenerall
,
t e participants will adapt to t is st
le.
x

 

  at is a meeting
 
is it necessar

 ules for conducting a meeting
 C aracteristic features of a meeting
 How to increase participation in meeting
 Control Tec niques
 Factors to be considered.
 Advantages and disadvantages of meeting
 Conclusion
 Bibliograp

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‰Notification-
emplo
ees must be given an
advance notice about t e meeting

‰Meetingenvironment-create open
environment for free flow of information

‰Introductions-all
participants must introduce
t emselves at t e beginning of t e meeting.

‰Meeting format- stating objective,

describing general rules, ending wit a
summar
etc
x

 

  at is a meeting
 
is it necessar

 ules for conducting a meeting
 C aracteristic features of a meeting
 How to increase participation in meeting
 Control Tec niques
 Factors to be considered.
 Advantages and disadvantages of meeting
 Conclusion
 Bibliograp

 

  

‰Facilitatesdiscussion and interaction

in a face to face manner.

‰è cellent met od for obtaining useful

information.

‰Dissemination of information and

collection of feedback becomes eas
.

£
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‰Ifnot conducted properl
, meeting results

will often not reflect t e views of t e group.

‰Ma
go on for too long or lose track of t e

main issue.

‰Causes wastage of time w en t e agenda

of meeting is not presented clearl
.
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