Beruflich Dokumente
Kultur Dokumente
-Shantanu Dey
About Transportation
Category 1
Category 2
Category 3
Other Functions
• Packing hierarchy set up in delivery can be continued in shipment document
– Crates and pallets can be put inside containers and loaded onto trucks
– We can use the handling units created in the delivery or create new handling units
– Handling units created in delivery cannot be unpacked in shipment document
– Delivery item can be generated for returnable/to be sold packaging material
• Delivery supplied information to transportation header – routes (if configured as such),
service agents (forwarding agents – if all equal)
• Service agents can be copied from header to individual stages
• No automatic text determination in shipment documents
– Texts need to be maintained manually in Text tab at the header level
• Different Statuses -> copy routines can be used to transfer dates from delivery
– Planned ->Shipment’s planning is complete
– Check In – Vehicle arrives in the plant
– Start Load – vehicle is loaded/unloaded
– End load – loading unloading complete
– Shipment Completion – documents are created
• Possible activities on shipment completion
– Goods Issue Posting, Billing, output generation This can be controlled through Activity Profile.
Other Functions
• Activity Profiles
– Defines activities that are to be carried out in a shipment document when a certain status
is set for shipment
– A certain profile can be defined for each status
• Post goods issue for deliveries in the shipment, calculate shipping costs, print certain outputs, create
invoices
– A variant in customizing is maintained per shipment type for the status. Define in this
variant the activity to be carried out
• Different reports are available to monitor shipment
• Shipment cost processing
– Calculating and settling shipment costs
– Carried out using condition technique
– Pricing Procedure determination is based on transportation Planning Point, Service Agent, Shipping
Type and Shipment Cost Item (item category)
– Calculation base can be delivery, delivery item, shipment cost item, handling units, distance, location
and tariff zones (postal code area)
– Pricing and settlement date can be proposed based on deadlines
– Conditions can be combined into group and the values can be compared to get most favorable. This
uses condition exclusion groups and exclusion procedure.
– Pricing and settlement date types are assigned to shipment cost item categories
Shipment Cost Processing
• Shipment Cost Document Type
– Shipment Cost Header
• General status, control and administration info
– Shipment Cost Item
• Shipment header or a shipment stage, items include service agents, pricing date and settlement date, tax
amount, company code, plant, purchasing org
– Shipment cost Sub items
• Calculation of shipment costs carried out at this level
• Can include single delivery items, deliveries, handling units etc.
• Preconditions
– Shipment document is relevant for shipment costing
• At header, leg, load X, border X
– Shipment must have a transportation status of atleast planned
– Shipment must have a service agent (vendor)
– Condition records to be maintained
• After determination of freight cost we can simulate the transportation costs (Freight
Cost Estimate)
Example: Shipment
cost calculation base –
shipment cost item
Shipment Cost Settlement
• The settlement of shipment costs with the service agents is carried out per shipment
cost item
– Settlement includes assignment and forwarding of shipment costs to FI and CO for creating accruals
and posting payables
– Automatic settlement using self billing or manual settlement
• The functions used during settlement are –
– Account Assignment
• Relevant G/L account determination for every individual shipment cost item
• Assignments for cost accounting
– Relevant transfer to financial accounting
• Purchase order is created for the service agent and the service entry sheet created
• After accepting services accrual entries are created
– Invoicing
• Automatic using Self Billing or Evaluated Receipt Settlement (ERS)
• Manual Invoicing
EDI in transportation
• External transportation planning system or own TPS
– Warehouse (third party), warehouse (own)
• Entities involved
– Vendor (inbound), warehouse, freight forwarder, customer
• Information involved
– Deliveries (e.g. shipper to warehouse), Shipment Notification (inbound), Shipment notification (outbound),
shipment document (e.g warehouse to shipper/freight forwarder), shipment notification (to customer)
• Config – Set freight planning for forwarding agent ->assign vendor and partner number
• Idoc type
– TPSSHT01 ->creating changing or deleting shipment documents. Action code is used for type of action
(create/change/delete)
– E2TPSHH contains header info including TKNUM, CARRID – service agent (vendor), SRVID1 (external identification)
– E1TPSHI – containing deliveries in shipment
– Several customer functions are available to update custom tables or set status in shipment document
– SHPMNT05_>idoc type for creating advanced shipment notification depending on message type SHPADV or SHPMNT
(EDI 856)
– DLVRY03 idoc type with message type SHPCON for shipping confirmation (EDI 945), DLVRY03 with SHPORD for shipping
order (EDI 940)
• Tables used
– VTTK – shipment header and VTTP – Shipment Item, VTTS – Stages and VTFA – Shipment document flow
• Parcel Tracking in Delivery and Shipment – Separate Discussion Topic