Meetings

 A meeting occurs anytime two or more people get

together (face to face or through
telecommunication) to give and receive or gather
information.
 An act or process of coming together as an
assembly for a common purpose
Úypes of Meetings
á Informational Meetings.
á Suggested Solution Meetings
á Problem Solving Meetings
á Decision-Making
á Planning Meetings
á Meeting that Focus on Multiple Úasks
á Nominal Group
á Úechnological Options For Communication
Informational Meetings.

 Informational meetings seek only to

clarify, to make something clear, and to
give information.

Information like:
á Announcement of the new mission statement
á Retirement planning for those over age 50
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 A manager desires to receive input from
her/his staff on an issue: she/he desires to
review all recommendations /opinions
/suggestions before solving the issue
For example
á A meeting is called to discuss all possible options.
á A memo or E-mail message is sent to all staffers
asking for possible options on removing the
problem.
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 Úwo things must happen:
 Attendees much understand that there is a
problem.
 Úhey must agree that changes are needed.
Problem, solution, benefit, action steps. Úhese four
steps trace the most common process in solving
problems typical of the business world. Often.
á Úhe major problem is presented early in the
meeting
á Participants suggest solutions, discussing and
evaluating them,
á Participants arrive at a decision for further action.


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Úhese are the elements of a decision
making meeting.

á Fully explain the problem.

á Discuss it.
á Explain what should be accomplished in the
meeting.
á Establish criteria to be used to evaluate
alternatives.
á Discuss possible solutions.
á Make decisions about the alternatives.
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Úhere are three types of planning
meetings.

á Short ±term plans

á Long ±term Goals
á Long ±term Problem-Solving
 

 

  
when a Meetings focus on multiple tasks then
a meeting shifts to a different type of
procedure, it needs to be handled in an
appropriate manner.
Úhese shifts need to be handled smoothly, or attendees
will be confused and miss important parts of the
meeting. It is good to have a facilitator who is
prepared to shift from one process to another.
 
  
 Attendees submit their ideas in written form.
 when participants are familiar with the
information and can offer useful input.
á Each person composes suggestions and ideas.
á A report of the ideas is created and shared with
the group


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