TN taker flow

TN taker flow
• Who covered that in the transition?

• What is the role of the TN taker flow?

• What is the importance?
• How you can execute it?
• Which tools you can use?
• Brainstorm
• Research
• Externally:
– Identify possible market segments for your LC
– Identify what kind of research / information will
be needed to learn about possible sector
where you want raise.
• Internally:
– EP supply
– Trends
• Identify where/how to get information
• Compile/organize information
 Sources of information
• Internal:
– Myaiesec.net
– DAAL files
– Available forms tracker
• External:
– Media, news
– NGOs, chambers, teachers, professionals,
– Internet
– Reports
Usage of DAAL files and
Available forms tracker
 Practice
• Form 3 groups
1. DAAL: Which countries were our biggest exchange
partners on ICX side in 2010? List them together
and also separated by pools?
2. AFT: Which countries are the main DT-MT-TT-ET
EP providers currently? List the top 5 from every
pool!
3. AFT: You need 3 EPs from India, Brazil, China,
Poland and Germany. Which are the top exchanger
LCs in these countries that you should directly
contact?
• Present your findings!
• Select a market segment (group of
companies) relevant for your LC
• Plan for the team / project (set up)
• Create company database
• Create marketing materials / define
selling points
• Identify the channels how you can
reach the companies
– Cold calls
– Networking events
– Personal contacts (friends, family etc.)
– Umbrellas, chambers
 By the end of these steps you have
• Relevant market segment(s) / issue(s)
selected
• Company database
• Marketing materials
ore
• Selling points em a k !! !
’ t t s
l dn e ek
h ou 3 w
It s 2 -
an
th
 How you can do it within 3 weeks?
• In groups:
– Discuss it!
– You can even draw a rough timeline for
that
• What is the importance?
• How you can execute it?
• Which tools you can use?
• Networking events
• Referrals:
– Alumni
– Current TN takers, partners
– Teachers
– From negotiations
• Cold calls
• Warm calls
• Negotiations!
• TN form - Job Questionnaire
 By the end of these steps you have

• Signed TN contracts 
• Successfull negotiations
• Negotiation experiences 
Negotiation simulation
 Delivery
• Entering a TN form on
myaiesec.net:
• Exchange ->TN ->Add TN
form
• Add organisation / search
organisation
• Choose the contact, the pool,
fill the TN form
Before changing form to 'available' status check:
• Whether Job description is clear and its easy
to understand the full picture of internship
• All the form fields are filled completely and
there are no empty spaces (KLPs, Measurable
results)
• TN forms raised in AIESEC as CEED are
breaking XPPs – it’s not applicable to have such
forms in the system!
• Type of internship should be decided according
to the JD of internship (not by organization type,
background expected from intern etc.)
Before changing form to 'available' status check:
• Data entered in TN form follows it’s
template, additional information can be
added in a separate attached file
• Reception booklet should be attached to
every TN form!
• Salary is enough for the internship
• You marked proper amount of:
– backgrounds (max. 3 required, 3 preferred)
– Skills (max. 20)
 Delivery
• First: EP Acceptance note
(valid for 10 days)
• For the company: EP form +
CV (~3) + interview
• Company can refuse a
maximum of 3 proper interns
• If the intern is selected: TN
acceptance note
• Status: MATCHED! 
 Tools for matching
• Myaiesec.net
• Available forms tracker
• Search tools
• Country exchange wikis
• Personal contacts
• G-chat, facebook, yahoo-chat, skype
National Exchange Transition weekend 09-10
Delivery
• Reception
• Why is it important?
 Quality measurement forms
A. One month evaluation
- TN taker evaluates:
- Host LCs servicing
- EP evaluates:
- Host LCs servicing
B. Mid term evaluation
- TN Taker Evaluates:
Host LCs servicing
EPs Performance
- EP evaluates:
Host LCs servicing
TN Taker's working conditions,
communication ect.
C. End term evaluation
- TN Taker Evaluates:
Overall Host LCs servicing
Overall EPs Performance
- EP evaluates:
Overall Host LCs servicing
Overall TN Taker's working
conditions, communication ect.
Interships shorter than 3 months:
Only A and C
• Very important step!
• Quality relationship
management!
 Always document the activities

on myaiesec.net
and the
ICX of AIESEC in Austria
spreadsheet!
https://spreadsheets.google.com/ccc?
key=0Agcl_7jbKPSbdHBEX1B1SDdTaHB0WnEzRWQyX3N4X2c&hl=en&authkey=C
MDe_e0P
Nice, huh?
Questions?