Managing time

1st Principle.. Time cannot be managed

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Do you know that generally a 70 year life how it is spent.?

25 years in sleep 8 years in study 6 years in rest and illness 7 years in holiday and recreation 5 in commuting 4 years in eating 3 in travelling/preparation.. 12 years for work.effectively..

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You are Lucky.

What u will learn today is something for which Charles Schwab paid $ 25, 000 to an external consultant

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Introduction
The objective of the session is to ???
Achieve a sense of balance. Reduce stress. Enjoy life. Allocate time according to priority. Efficiency and efficacy.

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Agenda
Ice-Breaker. Why time management. Examining dairies - Kinds of time users & Time wasters. Concept of value added and non value added. Task Analysis. Flowcharting all activities. Principle of clubbing, parallel and eliminate. Learning to say No. Demands evading them. Role /KRA clarification. 9:30 6:30 pm Styles of managing time. Prioritizing. Action Plan.

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emotions

sleep

ALL THESE ARE Socialize BASICALLY job ACTIVITIES study THAT USE OUR TIME travel BOSS

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Dairies
Examine your dairies and see which areas are taking all you time.

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Demands on your time

Work related Work Job SELF

Sleep Emotions

Activites

Boss
Colleauges

Others

Inter personal

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Job analysis
Objectives. Inputs Tasks. Outputs Action areas.

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KRAs
Examine every task in these action areas. Flowchart the activites. Compare with the dairy. Is there a sync???

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KRAs
Paralleling.
Do activities in parallel.
Waiting in the Docs Room.

Clubbing
Try and combine two acivities.
Club 2 meetings in the close by locations.

Elimination.
Eliminate activities that are time wasters.

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No is the word..
Does youre face and desk seem as if you can always be interrupted Learn to Say No

Dont take more than you can bite

Try and limit time in social calls and events

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Style of managing time

Learning to say No was one of them. Evading demands of people. Time management skills.
Delegation. Setting time aside for transactions. Self motivation. Planning Realistic deadlines

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How to finally manage time

Priority areas for time managementBiological time Social time Business time
But Why do Time Management techniques fail.as we fail to understand the underlying philosophy
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Highly effective people dont manage time but they manage self
They plan and execute based on their own priorities.

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Urgent

Not Urgent

Important

. Crisis . Pressing problems . Deadline-driven projects, meetings, preparations

II

Not Important

III

. Preparation . Prevention . Values clarification . Planning . Relationship building . True re-creation . Empowerment

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. Interruptions, some phone calls . Some mail, some reports . Some meetings . Many proximate, pressing matters

IV

. Trivia, busywork . Some phone calls . Time wasters . Escape activities . Irrelevant mail . Excessive TV

Life quadrant.
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Interdependence Seek First to Syne Underst rgize and PUBLIC ThenVICTORY to be Underst Think ood Win/Win Independence Put First Things First PRIVATE VICTORY Be Begin Proacti with ve the End in Dependence Mind

Urgent I . Crisis . Pressing problems . Deadlinedriven projects, meetings, preparations II .

Not Urgent

Important

III

IV . Trivia, busywork . Some phone calls . Time wasters . Escape activities . Irrelevant mail . Excessive TV

Not Important

. Interruptions, some phone calls . Some mail, some reports . Some meetings . Many proximate, pressing matters . Many popular activities 06/11/11

Sha rpe n Saw the

Life quadrant.
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HABIT 3 effective people ..

Put First Things First. These people exercise discipline, and they plan and execute according to priorities. They also walk their talk and spend significant time in Quadrant II.

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PERSONAL IMMUNE SYSTEM

Time wasters Interrupti ons Pressin g proble ms Crise s

Spend time in Quadrant Follow II correct principles Control own life Maintain high Emotional Bank Account with self and others

Live the Seven Habits Maintain

Duplicit y Unkindn ess Violated expectat ions Outside stress and pressures

reserve capacity Be resilient Empower and serve Communic others ate Empathic Synergize ally with others using a win-win approach

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Personal action Plan

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