How to Fill-up the Appraisal Form -Appraisee

1st page of the form

Employees who does not have any cluster should write N/A in this Box

Employees who have joined before 2011 should write January 1, 2011 in this box. Or Employees who have joined in any period between January 1, 2011 June 30, 2011 should write their date of joining in this box.

Employees should write December 31, 2011 in this box.

How to Fill-up the Appraisal Form -Appraisee

1st page of the form

If an employees objectives are Employees should write their more than Four (4) they may outcomes very articulately add another row or if it is less and aligning with their then Four (4) then they objectives in respective Employees delete the emptytheirboxes following the CAR should should write row. objectives & KPI in theseconcept. boxes aligning with business and discussing with their respective line-manager.

How to Fill-up the Appraisal Form -Appraisee

1st page of the form

After rating Employees should: Step 1: Sum of ratings (1+2+4+1)=8 Step 2: Divide 8 by no. of obj. (8/4)=2 Step 3: Multiply 2 by 70% (2*70%)=1.4 Employees should give a self rating against each of the objective in the relevant boxes below:

For Example:

1 2

1 1.4

How to Fill-up the Appraisal Form -Appraisee



2nd page of the form

Similar to the Page 1, in the page 2 employees should rate their competency scores based on their behavioral aspects. After scoring their competency employee should:
   

Step 1: Sum their scores (1+2+3+3+1)=10 Step 2: Divide it with no. of Competency (10/5)=2 Step 3: Multiply it with 30%. (2*30%)=.6 Graphical examples are shown in the following slide-

How to Fill-up the Appraisal Form -Appraisee

2nd page of the form

.6

How to Fill-up the Appraisal Form -Appraisee

3rd page of the form

Appraisee will rate self based on the summation of the Objective & Behavioral Competency score. For Example: 1.4+.6 = 2 = Very Good

How to Fill-up the Appraisal Form

- One to One Session between Appraisee & Appraiser

After the employee complete his/her rating it is mandatory to have one-to-one session with the Line Manger. In this case Employee should book available time from the respective Line Manager (at-least half an hour). Line Managers should also give this due time to his/her appraisee. While having the Appraisal discussion if the Line Manager changes any score he/she should provide an initial in front of the new score. Graphical example is shown in the following slide.

How to Fill-up the Appraisal Form -Appraiser during the session

1st page of the form

For an example: The ratings given below was the rating given by the appraisee.

Now if the line manager changes the rating from 4 to 3 like the below example, he will need to first cross-out 4, write 3 in the relevant column and put an initial beside the changed score.

Average score also needs to be changed & Line Manager should give a Signature beside the changed score

2 3 1 1.4 1.2 4

How to Fill-up the Appraisal Form

- One to One Session between Appraisee & Appraiser

While having the Appraisal discussion if the Line Manager changes any score in the behavioral competency, he/she should provide an initial in front of the new score. Graphical example is shown in the following slide-

How to Fill-up the Appraisal Form -Appraiser during the session

2nd page of the form

Line Managers Signature beside the changed score

Line Managers Signature beside the changed score

.6

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How to Fill-up the Appraisal Form -Appraiser during the session



3rd page of the form

After the Objective Score & behavioral Competency score has been finalized the Line Manager Should

In the Overall Performance Rating Box:

 

Step 1: Cumulate the total score (1.4+.6)=2 Step 2: If the score is changed from the employees rating he/she should cross-out the old rating, put the a Tick on the new rating and provide initial beside it. Step 3: If the rating is similar to the employee rating he/she should provide the recommendation and sign the appraisal. Step 1: Tick the Annual performance appraisal box Step 2: May Tick Recommended for Salary Increment box or Step 3: May Tick Recommended for Promotion box or Step 4: May Tick Recommended for Salary Increment & Promotion boxes

In the Line Managers Recommendations Box:

   

It is to be noted that:
 

Any employee with acceptable & above rating scores are eligible for promotion & Employees who have been promoted in the previous appraisal is also eligible for promotion recommendation Promotional Decision will be solely at the Management Discretion

Graphical example is shown in the following slide-

How to Fill-up the Appraisal Form -Appraiser during the session

3rd page of the form

 

 

If the line managers rating is similar to the employees rating.

Line Managers recommendation should be written in these boxes.

If the line managers rating is different to the employees rating. He/she should sign beside the new rating.

How to Fill-up the Appraisal Form -Appraisee & Appraiser

3rd page of the form

Training & Development Plan Can be written in the One to One discussion with the line Manager.

Employees should provide at-least (could be more) 1 Functional & 1 Behavioral Training Name. For Example: Area 1 - Microsoft Office (Excel): Area 2 Team Building XYZ (name) employee should receive Microsoft Excel Training By June 2011

Please write N/A

Please Blank

keep

it

How to Fill-up the Appraisal Form -Appraisee & Appraiser

4th page of the form

Employee should write their comment in this box. Whether they agree with their Line Manager / Counter Signing Officer. Line Managers should write their comment in this box. About the respective employees performance & behavioral aspects. Counter Signee may write their views if any scores has been changed due to bell curve distribution

Line Manager Should Sign in this box.

Employee Should Sign in this box.

Counter Signee Should Sign in this box.

Additional Information


Communication:


At any point of the appraisal period if the employees rating is changed, Line Managers should communicate the changed scores to the employee.

In Case of transferred employees their present line manager will be their appraiser. However the appraisal session should take place between all Three party (Previous line manager, Present Appraiser & Appraisee). For any query please feel free to contact with:
Nazmus Sadat Zia Associate Manager, Organizational Development Human Resources Division PH# 01911-310678

Additional Information

3rd page of the form

Thank YOU