Project Scheduling

How to leverage your project schedule to improve project success!

Instructor: Nicholas DeBenedetto Date: 8/18/11

Instructor
Partner at LeapPoint, LLC Certified PMP and EVP Managed advisory consulting teams that provided PMO services for a $1.8 billion dollar program and hundred plus million dollar IT portfolio Managed the development and deployment of worldwide government and commercial software

Nicholas DeBenedetto

LeapPoint, LLC
www.leappointllc.com

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Agenda
Project development Stakeholder and risk management Performance measurement Continuous improvement Questions & Answers

Learning Objective
Understand how to Establish a schedule that facilitates project coordination and management Incorporate risks into scheduling, measure performance and communicate status Continuously improve scheduling and future project success

Project Development
Define
Define and organize the Risk projects Mgmt discrete work Stakeholder in a manner that Mgmt facilitates coordination.

Decompose
Decompose the WBS into unique activities and milestones that define the discrete work. Project activities and milestones

Resource

Sequence

Baseline
Establish performance measurement and success criteria and baseline the project schedule. Baseline project schedule

utputs

Work Breakdown Structure (WBS)

Assign resources (e.g. labor, materials) and establish sound cost estimates that account for all project costs. cost Project estimates

Sequence and time-phase project activities, milestones and resources. Adjust based on risks and resource Time phased availability. project plan

Stakeholder Management Identify/Determine

Project stakeholders (people or organizations) that may be affected by the project How often stakeholders need to be updated and how they will be updated

Project Development
Collect and elicit project requirements Document project requirements Define the project scope and work
Define
Define and organize the projects discrete work in a manner that facilitates coordination. Work Breakdown Structure (WBS)

Project Development
Create a Work Breakdown Structure (WBS) to divide the work into small more manageable units

Project Development
Define the scope of work for each WBS element
WBS 1.0 Single Family Home 1.1 Foundation Scope Development of a 2 story single family ranch home with a 2 car garage Establishment of a slab foundation that is 6 inches thick with an electrical conduit Creation of a wood house frame with

1.2 Framing

Project Development
Create an Organization Breakdown Structure (OBS) to define the project team structure

Project Development
Leverage your scheduling tool to store the WBS and associated details

Project Development
Decompose the WBS into Project activities Key project milestones Key Lesson - Dont go at it alone!
Decompose
Decompose the WBS into unique activities and milestones that define the discrete work. Project activities and milestones

Project Development

Create a project hierarchy of activities and milestones within your schedule

Project Development
Identify project resources and their associated costs needed to complete activities Work with resources to develop duration and cost estimates based on defined project scope and requirements
Resource
Assign resources (e.g. labor, materials) and establish sound cost estimates that account for all project Project cost costs. estimates

Project Development
Leverage the scheduling tool to enter and capture cost estimates

Project Developmentand stakeholders to Work with your resources

objectively determine how progress will be measured and what completion success. For example
WBS 1.4.1 Create Conduits Performance Measurement Locate conduit placement(10%) Create conduit area (50%) Install conduits: Area 1 (20%) Install conduits: Area 2 (20%) Success Criteria Conduits are successfully installed in agreed upon areas and pass inspection.

Risk Management
Work with your project team and key stakeholders to define project risks

Project Development
Time-phase activities and milestones Identify and create activity dependencies Adjust scheduled based on risk
Sequence
Sequence and time-phase project activities, milestones and resources. Adjust based on risks and resource availability.

Time phased project plan

Project Development Create logical dependencies & timing of

activities.

Project Development arent overEnsure your resources

allocated

Project Development
Review, update and confirm the timephased schedule with the project team and stakeholders

Project Development
Establish the baseline to Evaluate performance against Identify schedule and cost variances
Baseline
Establish performance measurement and success criteria and baseline the project schedule. Baseline project schedule

Project Development tool to baseline Leverage the scheduling

project information

Measure Performance
Evaluate performance based on defined performance measurements

Measure Performanceand compare against Capture actual costs

progress

Measure Performance
Manage by Exception (MBE) Determine variance thresholds Identify significant variances Take corrective action Leverage variances and action for future projects and schedules

Continuous Improvement
Document lessons learned throughout the project and leverage these lessons for future planning

Questions & Answers

LeapPoint, LLC
www.leappointllc.com

Like or follow us by Aug. 31st and be entered to win an Ipod Nano!