Project Implementation and Control

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INTRODUCTION Background
Any real project is very complex. Many of the issues of project management are too difficult to be solved. This paper presents a structured approach for execution, monitoring and control of project activities at operational level. Many technologies and methods are developed for successful monitoring and control to lead the project to success.
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 Setting up an efficient control system the efficient management framework including : a. Reporting structure b. Assessing progress c. Communication system

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PROJECT EXECUTION PROCESS

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CLASSIFICATION AND PRIORITIZATION

Some of the characteristics of activities are as follows: y Effect on other activities y Technology Content and Quality Requirement y Requirement of Coordination y Coordination with External Agencies C = c1w1+ c2w2 + c3w3+c4w4 C= criticality index of activity c1, c2, c3, c4 are rating of activity on different process characteristics W1 ,w2 , w3 , w4 are weights assigned to these characteristics.
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PrePre-Review for Activity Execution

Index to determine the level of readiness for executing an activity can be expressed as under. R = r1w1+ r2w2 + r3w3+ r4w4 Where R is readiness index for executing an activity, r1, r2, r3 and r4 are rating of current preparation level for executing an activity on different parameters and w1, w2, w3 and w4 are corresponding weights assigned to theseparameters. Copyright Wondershare Software

PLAN, ISSUES, AND DECISIONS

DESIGN

METHODOLOGY

PLAN

INPUT

TIME SCHEDULE

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PLAN, ISSUES, DECISIONS

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PLAN, ISSUES, AND DECISIONS

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DECISION MAKING FOR ACTIVITY EXECUTION

According to Siomn (1960), the decision making process consists of 3 phases : 1. Intelligence Phase 2. Design Phase 3. Choice Phase

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STRUCTURED DOCUMENTATION

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STRUCTURED DOCUMENTATION

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 Time and cost monitor and control 1. Ranking the priority of monitoring - rank the activity - monitoring the activities with no free float remaining - monitoring the activities with less than a specified float - monitoring high risky activities -monitoring the activities using critical resources Wondershare Software Copyright

2. Method of time control - CPM avoids delay or can shorten the time activities a. increasing resource levels b. improving resource efficiency c. shorten critical path timescales to bring a project back on target
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- Non delay approach adjusts various resources when urgency burst into the activity on the critical path. - Precedence requirement Scheduling the activities based on the availability of the process. - Optimal timing determine the optimal frequency of the monitoring and reviewing to different Copyright Wondershare Software activities in different stages.

- Crashing minimization of the pessimistic time estimate in PERT (Program Evaluation and Review Technique) networks by investing additional amounts of money in the activities on the critical path.

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3. Methods of cost control To control these cost, managers should first set up a cost control system to: a) Allocate responsibilities for administration and analysis of financial data b) Ensure all costs are properly allocated against project codes c) Ensure all costs are genuinely in pursuit of project activities d) Ensure contractors payments are authorized e) Check that other projects are not using the budget
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4. Change monitor and control An effective change control system should be established to ensure change procedure is clear and unambiguous and easy for employee to request a change

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Special case of A Performance Measurement View of IT Project Management

` The MCDA-C is a development of the multicriteria decision aiding methodology (MCDA), as a way to give support to decision makers in complex, conflicting, uncertain contexts, where the decision makers want to improve their understanding of the situation (Ensslin et al., in press). ` This methodology enables the organization to improve its decisions process and choose the projects that contribute most to the organization s success.
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Construction of the multicriteria model - procedures

Fig 1. The MCDA-C decision aiding phases MCDA-

Multicriteria model of project evaluation

Step 1 : Contextualization Step 2 : Hierarchical structure of value Step 3 : Construction of descriptors Step 4 : independence analysis Step 5 : Construction of values functions and indentification of conversion rates Step 6 : Identification of impact profile of alternatives Step 7 : SensitivityWondershare Software analysis Copyright

Conclusion
A successful project can be predicted by : Criticality and Readiness index of each activity for selective monitoring and control Recognize and rank the important factors affecting time and budget target. Use MCDA-C software

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