National Rural Employment Guarantee Scheme Andhra Pradesh

Objective

Establish smooth flow of funds in order to achieve the NREGA Non-Negotiable of wage disbursement to the labourers within 15days The current Fund Management System has problems like Deficit Funds in some mandals and Excess of Funds in some others A Electronic fund management system (eFMS) is designed to address this issue. In eFMS, the funds will be available with Nodal banks at Hyderabad level

Particular of Banks allotted as Nodal Bank for eFMS

S.No 1 2 3 4 5 6 7 8 9 10 11 Name of the District Srikakulam Vizianagaram Visakhaptanam East Godavari West Godavari krishna Guntur Prakasam Nellore Anantapur Chittoor Andhra Bank State Bank of India Union Bank of India Andhra Bank Union Bank of India Axis Bank Andhra Bank Union Bank of India State Bank of hyderabad Andhra Bank Indian Bank Nodal Bank for eFMS

12 13

Kadapa Kurnool

State Bank of India Andhra Bank

13 14 15 16 17 18 19 20 21 22

Kurnool Ranga Reddy Medak Mahabubnagar Nalgonda Nizamabad Adilabad Karimnagar Khammam Warangal

Andhra Bank Axis Bank State Bank of India Union Bank of India State Bank of India State Bank of Hyderabad State Bank of Hyderabad State Bank of Hyderabad State Bank of India Axis Bank

Designated Officers
The following designated officers can authorize Fund Transfers Requisition in NREGS:

MPDO PD DWMA PO ITDA Supervisory Officers of all line departments (implementing agencies i.e., EE / DFO etc..)

Fund Transfer Requisitions (FTR)

It is a tool to transfer fund for Nodal Bank to any authorized account in any CBS Bank One Account = One FTR Each FTR consist of

Name of the account holder. Name of the bank and branch where to be deposited. Amount to be deposited. Address of account holder. Bank IFSC code number and purpose of the payment. Each CBS Bank Branch has unique IFSC code number given by RBI.

Fund Transfer Requisitions

Wage payments

All pay orders routed through one paying agency Funds are transferred to the Head Post master (for all payments being made though post offices) or smart card banker (where payments are made using smart cards)

Upto 10 pay orders can be covered in one FTR Supplier payments

FTR is generated for transfer of funds directly to the suppliers account. One supplier One FTR. Funds are transferred directly to be FTRs Bank Account.

Salaries of Functionaries

Processes in eFMS
The Designated Officer

Step -1 will first approve pay order Step -2 will approve FTR Step -3 upload FTR Step -4 Sign FTR Step - 5 record FTR in exclusive for FTR file

How to upload?
1.

Each designated office shall be given id, password and dongel TCS DRPs will install Special software in MCCs and DCCs. The TCS software will enable to upload pay order only when the MPDO plugs the DONGLE in computer and enter id and password Upon plugging in the Dongle, the TCS software shall automatically pop up a window for processing FTRs DONGLE is a unique instrument and is not transferable or usable in any other computer.

2.

3.

4.

5.

How to upload? Contd

The designated officer shall always keep in the dongle in his person custody Only once in a day the Designated Officer can upload FTRs ( 00:00 hour to 24:00 hour one day)

Monthly reconciliation

Every month on 5th working day the Designated Officer shall download muster roll and FTR format and reconciliation with FTR register and paid FTRs as per web report. Monthly reconciliation Certificate to be signed by D.O and send to Project Director and a copy to Commissioner, RD.

Record Maintenance
The designated officer shall maintain the following records:

Uploaded FTR Register (equivalent cheque issue register) Monthly FTR Reconciliation Certificate Register (The down loaded FTR format which is reconciled with the FTR register)

Closure of Bank Accounts

The bank accounts opened under NREGS maintained by Designated Officers have to be closed immediately. The Designated Officers shall obtain a bank statement of balance funds available After deducting undrawn amount from the balance funds available ( based on bank book) in NREGS bank account, the remaining funds shall be transferred to CRD account Amount to be transferred to CRD upon Closing of Account = Balance Funds available as per bank book (Cash book), if they maintain bank book in MCC properly.

Closure of Bank Accounts Contd..

The Designated Officers shall write the crossed cheque in favour of Commissioner, Rural Development, NREGS, Hyderabad payable at Hyderabad. After 16th Jan No new cheque shall be written (i.e., date of installation of new software) While sending the cheque to Commissioner, RD the Designated Officer shall fill the check list and sent along with cheque. The cheques and checklists shall be forwarded through PD, DWMA concerned

Submission of Data

The Designated Officers shall furnish the information in following formats duly signed in hard and soft copies. They shall maintain one office copy of the information furnished. They shell give singed hard copy and soft copy in a CD. Same hard copy information should be given in soft copy.

Annexure - I
List of banks where the paying agencies of wages, suppliers and EGS functionaries operate or expected to operate in mandals
(Cir.No.1321/EGS(P)/2009 Dated 01.01.2010)
Bank1 Bank2 Bank3 Branch Address Name IFSC Code Bank4 Branch Name Branch Address Add More Bank E-mail ID Banks If Manager of Bank Required Cell No. Manager authorize d

Sl. Name of Name of Name IFSC Branch Branch Name IFSC Branch Branch Name IFSC Branch No. the District the Code Name Address Code Name Address Code Name Mandal

10

11

12

13

14

15

16

17

18

19

20

21

22

Signature of MPDO

Signature of Project Director, DWMA.

Annexure II List of banks where the accounts of Smart Card Bank is being operated in mandals

Name of the District

(Cir.No.1321/EGS(P)/2009 Dated 01.01.2010)

Sl. Name of the Panchayat Village Habitation Habitation Name of Smart Card Smart Smart Smart Card Smart Card No. Mandal Name Name Name Code Smart Bank Card Card Bank Bank Account Banker Card Bank Account Bank IFSC Holder Mobile E-mail Holder Account Code No. ID Name No. 1 2 3 4 5 6 7 8 9 10 11 12

Signature of MPDO/PO/PD: Name of the Officer: Designation: Date:

Annexure - III
List of banks where the accounts of Village Organisations are being operated at present
Name of the District: (Cir.No.1321/EGS(P)/2009 Dated 01.01.2010)

Sl. Name of Panchayat No. the Mandal Name

Village Name

Habitation Habitatio Name of Village Village Village Village Name n Code Organization Organization Organization Bank Organization Bank Account IFSC Code Bank Name No. 5 6 7 8 9 10

VO Mobile No.

VO E-mail ID No.

11

12

Signature of MPDO/PO/PD: Name of the Officer: Designation: Date:

Annexure- IV List of banks where the accounts of Head Post Offices are being operated Name of the District : (Cir.No.1321/EGS(P)/2009 Dated 01.01.2010)
Sl. Name of Panchayat No. the Mandal Name Village Name Habitation Habitation Name Code Head Post Office Name(HO) HPO Bank HPO Bank HPO Bank Sub Post Branch Post BPM Cell BPM EAccount IFSC Code Name Office(SO) Office(BPO) No. mail ID No. Name Name No.

10

11

12

MPDO, Signature

Project Director, DWMA

Date :

Date:

Annexure - V
List of banks where the accounts under NREGS is operated DWMA/DCC at District level Name of the district : (Cir.No.1321/EGS(P)/2009 Dated 01.01.2010) Sl. Name of the Bank No. IFSC Code Branch Name Branch Address Branch manager Cell No. 5 Branch manager E-mail ID No.

Signature of the Project Director DWMA

(Cir.No.1321/EGS(P)/2009 Dated 01.01.2010)

Annexure - VI
Checklist of MPDO while closing the Bank Accounts under NREGS-AP Name of the District Name of the Mandal Sl.No Name of the Bank Account No. Amount available as on date of closure of the account as per Passbook (Bank statement) Amount Details of last Details of Cheque available cheque paid sent to CRD as on the date of Chequ Date Amoun Chequ Date Amoun e t e t closure of No No accounts (as per Bank book)

10

11

Signature of MPDO/PO/PD: Name of the Officer: Designation Date:

Annexure - X
List of banks where the accounts of Labour is being operated
Name of the District : (Cir.No.1321/EGS(P)/2009 Dated 05.01.2010)

Name of the Mandal :

Sl. No.

Panchayat Name

Village Name

Habitation Name

Habitation Code

Name of the Bank Bank Pool Account Bank pool Bank IFSC where the Name (Opened for the account No. No. accounts of labour purpose of adjusting are operated wages to the labour)

Bank account Banker incharge Mobile E-mail ID No.

10

11

Signature of MPDO/PO/PD:

Name of the Officer:

Designation:

Date:

Annexure - XI
List of Mother Banks of Grammeena Banks where the accounts of Labour is being operated
Name of the District : (Cir.No.1321/EGS(P)/2009 Dated 05.01.2010)

Name of the Mandal :

Sl. No.

Panchayat Name

Village Name

Habitation Name

Habitation Name of the Name of the Mother Code Grammeena Bank Bank of the where the Grameena Bank accounts of labour are operated

Mother Bank Pool Account Name

Mother Bank Mother Bank Mother Bank account Mother Bank pool account IFSC No. incharge Mobile No. E-mail No. ID

10

11

12

Signature of MPDO/PO/PD:

Name of the Officer:

Designation:

Date:

ANNEXURE- VII Declaration & Receipt of Password Received one sealed cover from the Project Director, DMWA on --/01/2010. I declare that I will not disclose/spare the contents of password to any person any other officer and I will use this password confidentially for authorizing the Fund Transfer Requisitions under NREGS-AP. Date: Name of the MPDO: Name of the Mandal: Signature of MPDO:

ANNEXURE- VIII Declaration & Receipt of Dongle & Digital Signature Received digital signature with Dongle cover from the Project Director, DWMA on --/01/2010. I declare that I will not disclose/spare the dongle/digital signature to any person and I will use this password confidentially for uploading the Fund Transfer Requisitions under NREGS-AP. Date: Name of the MPDO: Name of the Mandal: Signature of MPDO:

____________ Mandal, ____________ District. Fund Transfer Requisition Format I: Wage Payments through Post Offices. FTR No. Voucher No. Date : Account No Name of Bank & Branch IFSC No of the Bank Sub post office (name) Head Post office (name)
Pay Order details Pay order No. 1 2 3 4 5 Total Amount Pay order date No. Of labour in pay order Work Id No. Habitation Name Amount

: : : : :

Sl.No

Government of Andhra Pradesh National Rural Employment Guarantee Scheme-AP O/o. Mandal Parishad Development Officer & Programme Officer, EGS. ____________ Mandal, ____________ District. Uploaded FTR Register

Sl.No Uploading Date FTR No. FTR Date

Amount approved

Name of Account holder to Signature of whom the amount is designated officer sanctioned with date

____________ Mandal ____________ District FTR RC. No._____________/EGS/2009 Dated :_____________ Monthly FTR Reconciliation Certificate For the month___________________ year ______________
Details of FTR issued as per web Amount uploaded Difference report as per FTR Register No. Date Amount Excess (4-3) Less Remarks Action taken

Total

____________ Mandal, ____________ District. Fund Transfer Requisition Format II: Wage Payment through Banks using biometric system FTR No. Voucher No. Date
Sl.No

Account No. Name of the Bank Branch of the Bank IFSC No of the Bank
Pay Order details

: : : :

Pay order No. Pay order date No. Of labour in Work Id No. pay order 1 2 3 4

Habitation

Amount

Total Amount

____________ Mandal, ____________ District. Fund Transfer Requisition Format V: Payment to suppliers of other than works through Banks. FTR No :_________________ Date:__________________ Voucher No :____________ Please transfer an amount of Rs. ___________ (_____________________) as detailed below: 1 2 3 4 5 6 7 8 Name of the Account Holder Address of Account holder Account No. IFSC No. Name of Bank Address of Bank Branch Details of items supplied Head of Account

Sign. of CO.

Sign. of Addl. PO, EGS.

Sign. of MPDO/PO, EGS

Government of Andhra Pradesh National Rural Employment Guarantee Scheme-AP O/o. Mandal Parishad Development Officer & Programme Officer, EGS. ____________ Mandal, ____________ District. Uploaded FTR Register

Sl.No Uploading Date FTR No. FTR Date

Amount approved

Name of Account holder Signature of to whom the amount is designated officer sanctioned with date

Government of Andhra Pradesh National Rural Employment Guarantee Scheme-AP O/o. Mandal Parishad Development Officer & Programme Officer, EGS. ____________ Mandal, ____________ District. Fund Transfer Requisition Format I: Wage Payments through Post Offices. FTR No. Voucher No. Date : Account No Name of Bank & Branch : IFSC No of the Bank Sub post office (name) Head Post office (name) Pay Order details : : : : Amount

Sl.No

Pay order No. Pay order date No. Of labour in pay Work Id No. order 1 2

Habitation Name

Total Amount Please transfer Rs.__________ (___________________________________) to HPM ________________ at ________________________________ bank in _______________ branch to the above account towards wage payment to NREGS labourers as per the above pay orders. Sign. of CO. Sign. of Addl. PO, EGS. Sign. of MPDO/PO, EGS. It is to certify that I have verified and uploaded the above approved FTR on ____________ at _______ am/pm. Signature of MPDO/PO, EGS. _______________ Mandal _______________ District.

Government of Andhra Pradesh National Rural Employment Guarantee Scheme-AP O/o. Mandal Parishad Development Officer & Programme Officer, EGS. ____________ Mandal ____________ District FTR RC. No._____________/EGS/2009 Dated :_____________ Monthly FTR Reconciliation Certificate For the month___________________ year ______________ The status of Fund Transfer Requisitions issued during the month of ____________ and reconciliation status as per web report is as follows:

Details of FTR issued as per web report No. Date Amount

Amount uploaded as per FTR Register

Difference Excess (43) Less

Remarks

Action taken

Certified that the paid FTRs are checked with mandal FTR Register and found correct except the above mentioned Total deviations against the FTR above Sign. of CO. Sign. of Addl. PO, EGS Sign.of MPDO/PO, EGS. _____________ Mandal _____________ District To The Project Director, DWMA ________________ District Copy to FTR reconciliation file Copy to Assistant Project Director _________________ for information Copy submitted to Commissioner, RD for information