Introduction to Project Management

Group Members:

What is a Project?

A project is a temporary endeavor undertaken to produce a unique product or service What are the differences between projects and operations? Characteristics of Operations Ongoing Continuous cycle Repetitive Expected inputs and outputs Characteristics of Projects Temporary Definitive beginning and end Unique New undertaking, unfamiliar ground

What is a successful project?

Customer Requirements satisfied/exceeded Completed within allocated time frame Completed within allocated budget Acceptance by the customer

Why do projects fail?

Scope creep Poor requirements gathering No Functional input in planning Lack of sponsorship Unrealistic planning and scheduling/Impossible schedule commitments Lack of resources

What is Project Management?

Project Management is the application of skills, knowledge, tools and techniques to meet the needs and expectations of stakeholders for a project The purpose of project management is prediction and prevention, NOT recognition and reaction Effective Management of the Triple Constraints Requirements Needs Identified or Unidentified Expectations Cost/Resources People, Money, Tools Schedule/Time

Key areas of Project Management

Scope Management Issue Management Cost Management Quality Management Communications Management Risk Management Change Control Management

Scope Management:
Primarily it is the definition and control of what IS and IS NOT included in the project.

Issue Management:
Issues are restraints to accomplishing the deliverables of the project. Typically identified throughout the project and logged and tracked through resolution.

Cost Management:
This process is required to ensure the project is completed within the approved budget and includes resources, people, equipment, materials, quantities and budget.

Quality Management :
Quality Management is the process that insure the project will meet the needs

Communications Management :
This process is necessary to ensure timely and appropriate generation, collection, dissemination, and storage of project information

Risk Management :
Risk identification and mitigation strategy Risk update and tracking

Change Control Management :

Define how changes to the project scope will be executed

Five Phases of Project Management

Scoping the Project Project Developing the Plan Launching the Plan Closing Out the Project Deployment of the Project

Scoping The Project

State the Problem/ Opportunity Establish the Project Goal Define the Project Objectives List Assumptions, Risks, Obstacles Identify the Success Criteria

Developing The Plan

Identify Project Tasks (WBS)

Estimate Task Duration

Determine Resource Requirements Prepare the Project Proposal

Construct/Analyze Project Network

Launching The Plan

Execute project plan

Training Plan

System Build Quality Assurance

Deployment Of the Plan

User Training Production Review Start Using Identify the Success Criteria

Closing out the project

Contractual Scoping the Closeout Project Post Production Transition Lessons Learned Monitoring & Controlling

Project Management Tools

Work Breakdown Structure (WBS) A WBS is the functional decomposition of a system Breaks the project into chunks of work at a level of detail that meets planning and scheduling needs

PERT Chart- designed to analyze and represent the tasks involved in completing a given project

Gantt Chart - popular type

of bar chart that illustrates a project schedule

Responsibility Matrix
Task Activity 1 Activity 2 Activity 3 Joe Mary x Renee

x x

Application in Project Execution and Controlling

A project schedule empowers a Project Manager to:

Manage

the time, cost, and resources of the project Assess the progress of the project against the baseline Assess and communicate the impact of issues and change management Forecast and what-If scenarios

Issue Management

Role of a Project Manager

Project issues Disseminating project information Mitigating project risk Quality Managing scope Metrics Managing the overall work plan

Implementing standard processes Establishing leadership skills Setting expectations Team building Communicator skills

Process Responsibilities

People Responsibilities

Conclusion

Successful project management is achieved by

Clear

brief Identification of stakeholders Managing the milestones Communication Avoiding scope creep