Hands-On Microsoft

Windows Server 2003

Chapter 6
Configuring the Windows
Server 2003 Printing
Objectives
• Explain basic printing concepts, how
network printing works, and how Internet
printing works

• Install local and shared printers

• Configure Window Server 2003 printing

properties
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Objectives
• Configure nonlocal or Internet printing

• Manage print jobs

• Troubleshoot common printing problems

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Overview of Window Server
2003 Printing
• Local print device
– Locally connected to the client’s computer
• Network print device
– Shared network printer
– Internet printing
• Print client
– Workstation or application that generates the print job
• Print server
– Computer or server device offering the printer share

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Overview (cont.)
• Spooling
– Holds print files in specially designated disk storage
until sent to be printed
– Frees server CPU to handle other processing
requests
– Contains DLLs, information files, and programs that
process print jobs for printing
• Printer driver
– Holds configuration information and provides
formatting instructions
– Resides on the server and can reside on the client as
well
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How Network Printing Works
• Software application generates a print file
• Application communicates with GDI
• Print file formatted with control codes
– At the same time, the file is written to the client’s
spooler as a spool file
• Remote print provider makes remote procedure
call to the target network print server
– When server is ready, file is transmitted to the Server
service on the target server

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How Network Printing Works
(cont.)
• The network print server uses four spooler
services to receive and process a print file:
– Router
– Print provider
– Print processor
– Print monitor
• When contacted by the remote print provider,
the Server service calls its router, the Print
Spooler service
– The router directs the file to the print provider, which
stores it in a spool file
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How Network Printing Works
(cont.)
• While the file is spooled, the print provider works
with the print processor to format the file with the
right data type

• When the spool file is fully formatted, the print

monitor send the file from the spooler to the
printer

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How Internet Printing Works
• IIS must be installed and running
– Client connects to server IIS using a Web browser
• Browser sends print file to GDI
• Remote print provider makes remote procedure
call to IIS using HTTP
• HTTP transports IPP (Internet Printing Protocol)
– IPP carries the remote procedure call and print
process information
• HTTP server works with the spooler services to
send file to printer

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Installing Local and Shared
Printers
• Any server or workstation with Windows 95 or
higher can host a shared printer
• Configure a shared printer that is attached to the
server first as a local printer and then enable it
as a shared printer
• Shared printers can be connected to a network
in various ways:
– Servers
– Workstations
– Print server devices

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Installing Local and Shared
Printer (cont.)
• Print server requirements:
– Sufficient RAM to process the documents
– Sufficient disk space to store spooled
documents
• Printers installed with Add Printer Wizard
are by default shared and published within
Active Directory
• Printers installed using Plug and Play
must be configured for sharing after
installation
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Configuring Windows Server
2003 Printing
• Modify printer setup by accessing the tabs
in the printer properties dialog box:
– General printer information
– Printer sharing
– Printer port setup
– Printer scheduling and advanced options
– Security
– Device settings

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General Printer Specifications

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Sharing Printers
• Enables and disables a printer for sharing
• Specifies the name of the share
• Can publish the printer in Active Directory
• Additional drivers button:
– Used to add new types of clients
– Installs drivers so users can automatically
download them when first connecting
– Updates drivers in post-Windows 98 clients
automatically
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Port Specifications
• Specifies server ports
• Sets up bidirectional printing
– Ability to engage in two-way communications
with print server and with software
applications
• Configures printer pooling
– Two or more identical printers connected to
one print server
– Increases the print volume in a busy office

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Port Specifications (cont.)
• Add port button has default port options
– Local port handles print jobs sent to a local physical
port or a file
– LPR port transmits files for printers connected to
UNIX, DEC, VAX, or IBM mainframes, or from these
computers as clients to Windows Server 2003
– Standard TCP/IP port used for TCP/IP-based printers
connected to the network through print server cards
or print servers
• Configure Port
– Port timeout setting on LPR ports

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Printer Scheduling and
Advanced Options
• Scheduling
– Limit longer jobs to off-hours
– Set printer priority
• Spooling options
– For most circumstances, choose the Spool print jobs
and Start printing immediately options
– If pages are being intermixed, start printing after last
page is spooled
– Print directly to the printer only for emergencies

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Printer Scheduling and
Advanced Options (cont.)
• Hold mismatched documents
– System compares the printer setup to the document
setup
– Held job does not print until released by user
• Print spooled documents
– Allow completed spooled documents to be printed
regardless of priority
• Keep printed documents
– Retains documents in spooler after they have printed
• Enable advanced printing features
– Enables special features for a particular printer
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Printer Scheduling and
Advanced Options (cont.)
• Printing Defaults
– Specifies default settings for print jobs, unless they
are overridden by control codes in the print file
• Separator Page button
– Places a blank page at the beginning of each
document
– Four separator files in Windows Server 2003
• Designates PostScript or PCL pages
– Useful for large offices to separate documents and to
ensure formatting is reset between jobs

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Printer Scheduling and
Advanced Options (cont.)
• Print Processor button specifies print processor
and one of the following data types:
– RAW
• No additional formatting
– RAW (FF appended)
• Form feed placed at end of file
– RAW (FF auto)
• Form feed placed if not already present
– NT EMF
• Enhanced metafile data type provides portability
– TEXT
• Formatted according to the ANSI standard
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Configuring Security
• Default permissions
– Administrators, server operators, print
operators
• Print, manage printers, manage documents
– Everyone group
• Print
– Creator Owner
• Manage documents

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Advanced Security Options
• Set up special printer permissions
• Add or remove a group or user for security
access or denial
• Set up printer auditing
– Group Policy or default domain security policy
must be set up
• Take ownership of a printer
• View the effective permissions for a user
or group
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Configuring Device Settings

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Configuring a Nonlocal Printer
or an Internet Printer
• Use the Add Printer Wizard
• Options to select printer:
– Find a printer in Active Directory
– Browse or enter the UNC of a printer
– Enter the URL for the Internet or home or
office network
• When the remote printer is installed on a
domain controller, the shared printer
properties can be managed remotely
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Managing Print Jobs
• Users with Print permissions:
– Send print jobs to the printer
– Pause, resume, and restart their own print jobs
– Cancel their own print jobs
• Users with Manage Documents permissions:
– Send print jobs to the printer
– Pause, resume, and restart any user’s print jobs
– Cancel any user’s print jobs

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Controlling the Status of Printing
• Pause a printer to resolve a problem

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Controlling Specific Print Jobs
• Access a specific document in the print
queue
• Resume, restart, or cancel printing of the
document
• Access document properties
– Schedule selected jobs
– Job priority can be changed from the default
of 1 to a priority as high as 99

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Troubleshooting Common
Printing Problems
• Print Spooler service problems are
common
– Stop and restart Print Spooler service
• Warn users first because queued jobs are deleted
– Check that the RPC service is started and set
to start automatically
– Verify that the Server service and the TCP/IP
Print Server service are working

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Summary
• A Windows 2003 Server can be configured to provide
local or network printing
• Network printing works through the use of HTTP and the
Internet Printing Protocol
• Local and shared printers are installed by using the Add
Printer Wizard from Control Panel’s Printers and Faxes
option
• The properties associated with a printer enable you to
configure general printer information, printer sharing,
printer port setup, printer scheduling, advanced printer
options, printer security, and device settings

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Summary
• Use the Add Printer Wizard to install a nonlocal printer or
an Internet printer
– Manage the printer properties configuration from the server
• Managing a printer
– Pausing and resuming printing
– Setting the default printer
– Cancel, pause start, and resume specific print jobs
– Priority setting for print job
• There are many ways to troubleshoot printing problems,
such as restarting the Print Spooler service

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