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Introduction
Objectives Achievements Technical Details Salient Features Challenges Benefits and Beneficiaries Future Plans
INTRODUCTION
Human Resource Management Systems (HRMS) or Human Resource Information Systems (HRIS) or HR Technology shape an intersection between human resource management (HRM) and information technology. It merges HRM as a discipline and in particular its basic HR activities and processes with the information technology
During course of the discussions, it was planned to computerize the entire HRMS .
World Bank funded this project. The total estimation of the project was 5 crores
HRMS in Government
The Human Resource Management System in the Government environment is a very complex system involving many rules and procedures. The HRMS system takes care of the two main functions Service Records maintenance and Payroll generation of the employees.
To create and maintain a database of all Government employees To get a consistent and unified picture of the employee data To maintain Service Registers of all employees in electronic form To improve the productivity and efficiency of Government
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Payroll Module
The Payroll module automates the pay process by gathering data on employee time and attendance, calculating various deductions and taxes, and generating periodic paybills and annexure reports. In Government the paybill is then submitted to Treasury for payment.
The SR (Service Record) or Personnel Details Module is a component covering all other HR aspects from recording the details of new employee joining service to his /her retirement The system records basic demographic and address data, training and development, capabilities and skills management records and other related activities viz (leave, transfer, promotion etc).
Major Modules
SERVICE REGISTER PAYROLL TRANSFER PROMOTION DESCIPLINARY ACTIONS MIS REPORTS COMPLAINT MONITORING SYSTEM ONLINE HELP
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Achievements of Project
Application is rolled out to the entire State during February
2008. 19200 Drawing and Disbursing Officers (DDOs)are using HRMS to generate the monthly salary bills of 5 lakh employees. DDOs from 29 districts (176 Talukas) accessing HRMS online through Internet to update salary and other HR Information. HRMS interface with Khazane was piloted successfully Will be extended to entire State. Various MIS reports are made available to HODs and DDOs.
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SYSTEM ARCHITECTURE
Total 1TB
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Start
Regenerate Paybill
Allowances
FINAL PAYBILL
Annexures ECS/Cheque Approve Draft PayBill Submit to Khajane
Affect Increment
No
Reject
Yes
Yes
Stagnation Increment
Attendance Register
Verify
Error
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Khajane Interface
Generate Pay bill in HRMS application Converted to XML Sent to treasury
If found wrong send the Message back to HRMS Using windows services
Treasury verifies the received Pay bill data If approved Make the payment for employees
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SALIENT FEATURES
Only State in the Country to have implemented the total HRMS All category of officers/employees and different pay scales like State, Central, UGC, AICTE, Judicial are drawing salary from a centralized single platform Maintains HRMS database for 500,000+ employees spread across 29 districts and 176 taluks of State of Karnataka
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SALIENT FEATURES
Access to the system given to specific Roles like Drawing and Disbursement Officers (DDO) and their assistants Total No. of users 37000 Enables budgeting and forward planning & many more Web based application , 24/7 availability Hosted in a State of the art State Data Centre. Online error reporting & Monitoring
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CHALLENGES
Training
Handling of large database and to provide good response time for various concurrent users .
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Implementation Approach
Trainers Training Users Training Data Migration Pilot Run User Feedback Incorporation of Feedback Release of Next Version Final Rollout
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free generation of pay bill for all employees Getting all relevant MIS reports of employees working under them
Accessing
2. 3.
of eligible transferee list . Draft seniority list for the employees in their jurisdiction
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of draft seniority list. Eligible transferee list, sanctioned post strength. Allocation of posts to various establishments. All other relevant MIS reports
Easy
5.
6.
budgeting of employee related expenses to become easy and fast. Sanctioned Strength report.
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retrieval of information for Group A and B employees Easy updation of general provident Fund accounts of state government employees.
Improving
efficiency Better management of human resource Faster decision making Generation of reports
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Service records and payroll details are maintained in papers and are decentralized. Information about these employees has to be culled out from these Service registers and needs consolidation. Decision making is time consuming There is no uniformity in payroll generation Gives scope to errors and fraud No proper security to the data Non reaching of Rules/G.O leading to Inconsistency in implementation of Service rules
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Centrally controlled application leading to Uniform implementation of Rules & procedures Increase in DA & other allowance are handled centrally, reaching benefit at the same time to all employees of the State especially remote area. Implementation of pay commission recommendations made very easy. Enables budgeting and forward planning leading to saving of huge time & cost. MIS Reports available to the users and decision makers at a click of button Interface with treasury department for quick disbursement of salary. Employee history maintenance Improves productivity and efficiency for day to day management Easy pension settlement
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FUTURE PLANS
Extending ECS all 5 lakh Government employees
Electronic submission of pay bill Calculation of all arrears bills Interface with other departments (KGID, GPF) Introducing Digital Signature Certificate Pension settlement
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PRESENTED BY,
ABRAHAM DAN JOHNSON M.SC 1 ROLL NO: 1
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Thank You
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