5 S Practice Policies

For effective implementation of the 5S practice, its Committee joined heads to come up with these policies to ensure proper and total commitment to this program for each and every department/section/ward.

 Preliminary Action: The 5S Committee has its member assigned to each hospital / department / section / unit. They will inspect/check and furnish pointers / guidelines to the departments staff (See pointers / guidelines enclosed herein) 5S Committee will inspect the departments / sections / units twice ( 2x) a month unannounced and unscheduled. The Committee will provide list of ratings on 5S practice, percentage ranking, and a color monitoring scheme to ensure proper evaluation on the said program.

3.1. Ratings: 0 1 2 3 4

= Poor = Fair = Satisfactory = Very Satisfactory = Excellent

3.2. Percentage Ranking: 3.2.a Get the Total Points of items evaluated e.g. 0 1 2 3 4 1. desk 2. chair 3. tables 4. cabinets 5. drawers _______________________ Total = 20 Points

3.2.B Get the Total No. of Items evaluated: e.g. 0 1 2 1. desk 2. chair 3. tables 4. clothes 5. drawers _____________________ 5 = Total Items evaluated

3.2.C Multiply the Total No. of items evaluated by the 4 ( as the highest ranking category). e.g. Total items evaluated =5 X Highest Category =4 _____ 20

 3.2.D To get the Percentage Ranking: Divide Total Points of Items Evaluated by the Total No. of items Evaluated, Mulitply by 100. e.g. 20 ( 3.2.A) ________________ X 100 =100% 20 ( 3.2.C )

 3.3. Color Coding: Red = Poor Yellow = Fair Green = Go/Passed

( 0 50%) ( 51 80%) ( 81 100%)

4. Preventive /Corrective action will be served to the following. 4.1. Four ( 4 ) Consecutive Yellows in 6 visits= RED (Failure to improve the areas despite the 5S committee advice). 4.2. Three (3) Reds in 6 visits = The Department will undergo re-orientation, wherein they will take a refresher seminar on 5S practice. 5. Certificates will be awarded to those who got Three (3) Greens in 6 visits; and a Recognition in during General Assembly.

5S GUIDELINES
OFFICE 5S 1. Furniture and Fixtures 1.a.Desk/Drawer 1. No unnecessary items on desk top and inside drawer. Unnecessary means: a. Sira / defective b. unknown c. sobra d. hindi ginagamit e. Obsolete f. Personal

2. No file up documents on desktop. 3. No items under the table 4. Arrange and label items for easy retrieval 5. Personal items must have one designated area. 6. Desk top must be kept clean and tidy. 1.b. Chairs 1. Fix all defective chairs ( is repairable) 2. No coat placed on chair 3. Dispose all unrepairable chairs 4. Tuck chairs under the desk when leaving the office

1.c. File cabinets/Supply Cabinets/bookshelves/ File rack

1. No unnecessary items inside 2. All documents/books/files are up to date. 3. Cabinets must be properly labeled indicating its contents. 4. Classify/label books/files by category for easy retrieval. 5. Return books/files to their original location after use. 6. Keep all cabinets/shelves clean and tidy.

2.Equipment: 2.a. Office Equuipment e.g. Computer,Printer Typewriter,Telephone & aircondition 2.b. Hospital Equipment 3. Bulletin Board/Exhibit

1. Clean equipment regularly. 2. Place at most convenient location for easy use. 3. Fix defective equipment if repairable, if not dispose 4. Location/condition of equipment must not cause accident/danger. 5. Set electric wirings neatly for safety and good appearance. 1. All notices must have complete information. 2. Remove old poster. Keep it up to date. 3. Circulars, memos, posters must be posted in an orderly fashion.

4. Floors/Walls/Windows

1. Clean floor, walls and windows regularly. 2. No unnecessary marks and free from cobwebs. 3. Fix all broken tiles/floors/windows. 4. Floor must be kept dry and no rubbish scattered. 1. All defective lights must be replaced/repaired. 2. Must be placed properly and safely. 3. Clean it regularly 4. Must be adequate for efficient operation.

5. Lighting /Ventilation

6. Comfort Rooms rubbish clogged. garbage

1. Floors must be kept dry and no scattered 2. Absence of foul odor 3. Toilet bowls are clean and not 4. No leaking faucets. 5. Place waste can for proper disposal. 6. Maintain cleanliness at all time.

7. Uniforms

1. Wear clean prescribed uniform during the tour of duty. 2. Wear ID all the times.

8. Waste Disposal

1. Provide a clean waste/garbage can 2. Proper segragation of waste. a. Bio-degradable Waste (nabubulok basa, at bumabaho). b. Non-biodegrable Waste (di-nabubulok,di-basa at mabaho). 3. Implement recycling process.

5S CHECKLIST

Department
Marks: Previous Mark:
Evaluation Criteria

Auditor/s

N O. 1.

Checking Item DESK

MARKS 0 1 2 3 4

1. No unnecessary items on desk top, under the desk and inside the desk drawers 2. Items are arrange neatly for easy retrieval. 3. Tidy and convenient organized

2. 3.

CHAIRS CABINETS/ SHELVES INCOMING/ OUT GOING RACK FORMS/ OFFICE SUPPLIES TELEPHONE/ FACSIMILE OFFICE EQUIP. eg. Computer, Typewriter
1. Clean and well maintained 1. Documents/files are properly labeled for easy retrieval. 2. Clean and well maintained.

4. 5. 6. 7.

1.

No pile of documents

1.Tidy and conveniently stored for easy retrieval. 2.Must be properly labeled. 1. Clean and well maintained

1. Clean and well maintained.

8. 9.

BULLETIN BOARD/EXHIBITS HOSPITAL EQUIP. eg. X-ray Machine

1. Clean and updated. 1. Clean and well maintained. 2. Place at most convenient location for easy use. 1. Adequate for efficient operation.

10. 12.

FLOOR/WALLS/ WINDOWS ELECTRIC WIRES

1. Safe and convenient laid out for operation.

13.

COMFORT RMS.

1. Clean, well maintained and floor kept dry.

14.
15. 16. 17.

UNIFORMS
FIRE EXTINGUISHER SAFETY DEVICES WASTE DISPOSAL

1. Clean and present good image. 2. Wears ID all the time

1. Adequate and well maintained. Placed at most convenient locations 1. Adequate and well maintained. 1. Strictly followed the proper waste segregation guidelines 2. Followed recycling process.

No. of items/areas evaluated: ___________ COMMENTS:

TOTAL SCORE:__________

RATINGS: 0-4 0 - Poor implementation of 5S 3 -- Very Satisfactory 1 Needs Improvement 4 Excellent implementation of 5S Fair 2 -- Satisfactory

5S GUIDELINES HOSPITAL WARDS

A. PATIENTS ROOM 1. BEDS 1. Clean and well dusted. 2. Beds are aligned and with clean bed sheet that are properly intact 3. No bed pans under the beds. 4. No unnecessary items put/hang in the beds 5. oxygen tanks must be placed safely besides the patients bed 1. Must be neat and tidy 2. Patients belonging must be placed properly 3. Foods should properly covered 4. No. unnecessary items inside the cabinets

2. BEDSIDE TABLES

3. SINKS

1. Must be kept clean. 2. Ensure that faucet is functioning, if not, report it immediately. 3. No-food trays placed on top.

4. FLOOR/WINDOWS/WALLS 1. Must be dry. 2. No strain, no unnecessary poster and no cobwebs. 5. LIGHTING/ VENTILATION 1. All defective lights must be placed/ repaired 2. Must be placed properly and safely. 3. Clean it regularly. 4. Must be adequate for efficient operation.

B. NURSES STATION 1. PATIENTS CHART

2. FORMS

3. DESK/ DRAWERS

1. Clean and well arranged on the rack. 2. No unnecessary marks or strain on the charts. 3. Must be properly filled up with patient information. 1. Must be arranged, neat and tidy 2. Classify and labeled forms for easy retrieval. 1. No unnecessary items on desktop and inside drawer. 1. sira/ defetive 2. unknown 3. sobra 4. Hindi ginagamit 5. Obsolete 6. Personal 2. No file up documents on desktop

3. No items under the table. 4. Arrange and label items for easy retrieval. 5. Personal items must have one designated area. 6. Desk top must be kept clean and tidy. 4. CHAIRS 1. Fix all defective chairs (if repairable) 2. No coat placed on chair. 3. Dispose all unrepairable chairs. 4. Tuck chairs under the desk when leaving the station. 5. FILE CABINET/ SUPPLY CABINETS/ SHELVES 1. No unnecessary items inside 2. All documents/books/files are up to date. 3. Cabinets must be properly labeled indicating its content.

4. Classify/label books/files by category for easy retrieval. 5. Return books/files to their original location after use. 6. Keep all cabinets/shelves clean and tidy.
6. BULLETIN BOARD 1. All notices must have complete information. 2. Remove all posters. Keep it up to date. 3. Circulars, memos, posters must be posted in an orderly fashion. 1. All patients medicines must be placed in the medicine room. 2. Medicines must be properly labeled and arrange in the medicine cubicles. 3. Clean and asepsis maintained. 4. All medicines cubicle must be dust free and no cobwebs.

7. MEDICINE ROOMS

8. EQUIPMENT eg. Telephone, Refrigerator, Typewriter 1. Clean equipment regularly 2. Place at most convenient location for easy use. 3. Fix defective equipment if repairable, if not dispose it. 4. Location/condition of equipment must not cause accident/danger.

9. FLOORS/WALLS/ WINDOWS

1. Clean floor, walls and windows regularly 2. No unnecessary marks and free from cobwebs. 3. Fix all broken floors/tiles/ windows 4. Floor must be kept dry and no rubbish scattered.

10. Lighting /Ventilation

1. All defective lights must be replaced/repaired. 2. Must be placed properly and safely. 3. Clean it regularly 4. Must be adequate for efficient operation.

C. COFFERENCE ROOM/ EXAMINING ROOM 1. TABLES/DESK/DRAWERS 1. No. unnecessary items on desktop and inside the drawer. 2. Must be clean and well arrange. 3. No file up documents on desk top 4. No items under the table. 5. Repair all defective tables/desk. 2. CHAIRS 1. Fix all defective chairs (if repairable) 2. No coat placed on chair. 3. Dispose all unrepairable chairs. 4. Tuck chairs under the desk when leaving the station.

5. Must be clean and well arrange. 3. CABINETS/SHELVES 1. No unnecessary items inside 2. All documents/books/files are up to date. 3. Cabinets must be properly labeled indicating its content. 4. Classify/label books/files by category for easy retrieval. 5. Return books/files to their original location after use. 6. Keep all cabinets/shelves clean and tidy. 4. BULLETIN BOARD/EXHIBITS 1. All notices must have complete information. 2. Remove all posters. Keep it up to date. 3. Circulars, memos, posters must be posted in an orderly fashion.

5. EQUIPMENT eg. Overhead, white board soundsystem

1. Clean equipment regularly 2. Place at most convenient location for easy use. 3. Fix defective equipment if repairable, if not dispose it. 4. Location/condition of equipment must not cause accident/danger. 5. Set electric wirings neatly for safety and good appearance. 6.FLOOR/WALLS/WINDOWS 1. Clean floor, walls and windows regularly 2. No unnecessary marks and free from cobwebs. 3. Fix all broken floors/tiles/ windows 4. Floor must be kept dry and no rubbish scattered.

7. LIGHTING/VENTILATION

1. All defective lights must be replaced/repaired. 2. Must be placed properly and safely. 3. Clean it regularly 4. Must be adequate for efficient operation. D. STORE ROOM
1. CABINETS/SHELVES
1. No unnecessary items inside 2. Cabinets must be properly labeled indicating its content. 3. Keep all cabinets/shelves clean and tidy.

2. FLOOR/WALLS/WINDOWS 1. Clean floor, walls and windows regularly 2. No unnecessary marks and free from cobwebs. 3. Fix all broken floors/tiles/ windows 4. Floor must be kept dry and no rubbish scattered. 3. LIGHTING/VENTILATION

1. All defective lights must be replaced/repaired. 2. Must be placed properly and safely. 3. Clean it regularly 4. Must be adequate for efficient operation.

4. LINENS/TRAY AND OTHERS 1. Must be clean and well arrange 2. Must be labled properly for easy retrieval. 3. Must be placed safely and properly. E. COMFORT ROOMS 1. FLOOR/WALLS/WINDOWS 1. Clean floor, walls and windows regularly 2. No unnecessary marks and free from cobwebs. 3. Fix all broken floors/tiles/ windows 4. Floor must be kept dry and no rubbish scattered. 5. No strain, unnecessary marks and posters 6. Absence of foul odors. 2. TOILET BOWLS 1. Must be clean and not clogged.

3. FAUCETS/SINK/LAVATORY 1. Leaking faucets must be fixed/repaired 2. No unnecessary items placed on the top of the sink F. WASTE DISPOSAL 1. Provide a clean waste/garbage can. 2. Proper segregation/disposal of waste. a. Black bag for general wastes (non-inflammatory, dry; non biodegradable) b. Green bag for general wastes (non-infectious. wet; biodegradable) c. Yellow bag for infectious, pathological and pharmaceutical waste; biodegradable) 3. Implementing recycling process

A. EXAMINATION / TREATMENT ROOMS

1. EXAMINATION TABLE 1. Clean and properly maintained 2. Must be functioning 3. No unnecessary items on top 1. Must be properly maintained and adequate 1. Must be functioning 2. Must be properly labeled 3. Must be clean, tidy and adequate

2. 3.

LIGHT / VENTILATION EQUIPMENT

B. MEDICATION ROOM
1. MEDICINE / SUPPLIES 1. Must be properly labeled 2. Syringes and needles must be arranged properly 3. Properly segregation pf amps., syringes and needles 4. IV tray maintain asepsis

C. STOCK ROOMS
1. 2. CABINETS LINENS 1. Clean and well maintained 2. Must be properly labeled 1. Clean and well arrange at the shelf

D. COMFORT ROOMS
1. FLOOR / WALLS 1. Clean, dry, functioning and well maintained 2. Absence of foul odor

E. WASTE DISPOSAL
1. WASTE SEGREGATION 1. Strictly followed the proper waste segregation guidelines 2. Followed recycling process