DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : P.Padmavathi
Designation : Lecturer
Branch : DCCP
Institute : Govt. Polytechnic for women ,Suryapet
Year/Sem. : III Semester
Subject : Office Organization
Subject Code : CCP-304
Topic : Introduction to Office Management
Duration : 50 Mts.
Sub-Topic : Functions & Qualifications of office Manager
Teaching Aids : PPT, Animations
CCP304.3 1
Objectives
On Completion of this period, you would be
able to:

 List the qualifications of Office Manager

 Explain the functions of Office Manager

CCP304.3 2
Recap

We have discussed so far

 Meaning of Office

 Importance of Office

 Functions of Office

CCP304.3 3
Review Questions

2. Name two basic functions of an Office.

4. Name the administrative functions of an Office.

CCP304.3 4
Who is an Office Manager ?

 The person who is appointed to head the office,

is known as Office Manager
 The Office Manager is in charge of Office

 The Office Manager Plans, Organizes, Directs

and Controls the activities of his subordinates in
the office

CCP304.3 5
Qualifications of Office Manager

 Proper education, training and experience

 Ability to delegate work
 Ability to organize
 Leadership
 Sincere, tactful and punctual
 Personal qualities like self-control, cool-headed.

CCP304.3 6
Functions of the Office Manager
 Recruitment of staff
 Training of staff
 Devising methods of work measurement
 Creating team spirit amongst his staff
 Promotions
 Leadership and morale
 Coordinating

CCP304.3 7
FUNCTIONS OF OFFICE MANAGER
(Contd…)

 Discipline
 Accounting and Costing
 Controlling Stationery and Supplies

CCP304.3 8
Summary

We have discussed about

 The meaning of Office Manager

 The qualities needed by an Office Manager

 The functions of Office Manager

CCP304.3 9
Quiz

1. The head of the Office is called ____

Ans: Office Manager

2. The Office Manager has to create_____

amongst his staff
Ans: Team Spirit

CCP304.3 10
2. Name two personal qualities of an Office Manager
Ans: 1. Self – control
2. Cool – headed

 The Office Manager is the _______ between

workers and the Management.
Ans: Middle Man

CCP304.3 11
 Which of the following is the quality of a good office
Manager.
a) Sound education
b) Experience
c) Leadership
d) All the above

CCP304.3 12
Frequently asked questions

2. What are the functions of office manager ?

4. What are the qualifications or qualities of office

manager ?

CCP304.3 13
Assignment

3. Visit the office of your institute and observe the

functions of office manager

CCP304.3 14
THANK YOU

CCP304.3 15