DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : P. Padmavathi
Designation : Lecturer
Branch : DCCP
Institute : Govt. Polytechnic for Women ,Suryapet
Year/Sem. : III Semester
Subject : Office Organization
Subject Code : CCP-304
Topic : Departmentation
Duration : 50 Mts.
Sub-Topic : Functions of Various Departments
Teaching Aids : PPT, Animations
CCP 304.7 1
Objectives:

On completion of this period, you would be

able to
Explain the functions of
 Cash Department
 Accounts Department
 Advertising Department.

CCP 304.7 2
Recap:

We have discussed about

 The names of various departments

 The functions of Purchases Department and

Sales Department

CCP 304.7 3
Review Questions :

1. What are the functions of purchases

department?

3. Name the functions of sales department?

CCP 304.7 4
Cash Department :

 In big organizations, there may be large number

of cash transactions. Hence they have separate
cash department

CCP 304.7 5
Functions of Cash Department

 This Department is concerned with the receipts and

payments of the organization
 It acknowledges the remittances of cash and issue of
receipts for the amounts
 It deposits the cash and cheques received into the
Bank everyday
 It also makes payments to different parties after
approval of the vouchers

CCP 304.7 6
 Functions of Cash Department (contd.)

 It also records receipts and payments in cash book and

petty Cash Book

 It verifies the cash balance on hand and at the Bank

from time to time

 Preparation of statements to show the liquidity position

CCP 304.7 7
Accounts Department:

 This is the major department in any organization.

 In many organizations Accounts Department

includes cash department and cost accounting
department.

CCP 304.7 8
Functions of Accounts Department:

 It is the control department for financial planning

and budgeting
 It provides the services for the individual
employees for wages, commission, expenses
etc.
 It also provides services for the suppliers for
goods and services supplied
 It gives necessary information for the
management for the profitability of the enterprise
CCP 304.7 9
Functions of Accounts Department (Contd.):

 For the Government, for its share of revenues, excise

and customs duties and income taxes etc., it prepares
necessary statements.

 It maintains the accounts of the organization

 It also prepares the Trading, Profit & Loss account and

Balance Sheet of the organization.

CCP 304.7 10
Advertising Department:

 In any organization, advertising is necessary to

market their products.

 This function is performed by Advertising

Department.

CCP 304.7 11
Functions of Advertising Department:

 It makes the proper publicity for the products of

the organization to improve sales.

CCP 304.7 12
Summary

We have discussed about

 The functions of
 Cash department
 Accounts department
 Advertising department

CCP 304.7 13
Quiz

1. The publicity function of the products is

performed by….
a. Purchase Dept.
b. Sales Dept.
c. Accounts Dept.
d. Advertising Dept.

CCP 304.7 14
1. Which department prepares final accounts of the
organization?
a. Cash Dept.
b. Sales Dept.
c. Accounts Dept.
d. Advertising Dept.

CCP 304.7 15
1. Which department looks after the receipts and
payments of the organization.
a. Purchase Dept.
b. Sales Dept.
c. Accounts Dept.
d. Cash Dept.

CCP 304.7 16
Frequently asked questions

1. What is cash department?

2. What are the functions of cash department?

CCP 304.7 17
 Assignment

3. Visit an office and enquire the functions of

accounts section.

CCP 304.7 18
THANK YOU

CCP 304.7 19