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ANDHRA PRADESH
Name : A.Ram Reddy
Designation : Lecturer
Branch : D.C.C.P.
Institute : SRRS Govt. Polytechnic, Sircilla
Year/Semester : IV Semester
Subject : Business Correspondence
Subject Code : CCP-404
Topic : Application for a situation
Duration : 50 Minutes
Sub Topic : Form and Contents of an
Application for a situation
Teaching Aids : PPT and Animations
CCP404.39 1
Objectives
CCP404.39 2
Recap:
CCP404.39 3
Application for a Situation
Form and Contents of an Application for a
Situation.
CCP404.39 4
Form and Contents
Heading:
This simply consists of the words “Application for
the post of ( )
The brackets should contain name of the post
Heading should be written in the centre at the
top of the page after leaving three or four lines of
the top
CCP404.39 5
The Writer’s address and Date:
Generally, the writer’s address is written at the
right hand top corner of the paper
The date invariably forms a part of the writer’s
address
The writers address should begin with “from” in
the next line
CCP404.39 6
Contd..
CCP404.39 7
MODEL – I:
APPLICAION FOR THE POST OF TYPIST
Date:4-5-
2007.
From:
D.Sampath,
4-5-67,
Gandhi Nagar,
Sircilla,Karimnagar Dist.
CCP404.39 8
Contd..
Inside Address:
This depends upon whether the application is in
response to an advertisement or is an
unsolicited application.
If it is in response to an advertisement – The
advertisement may contain the name
(i.e., the position and not the personal name) of
the Officerto whom the letter is to be addressed.
In that case, the inside address will start with the
status name of that Officer.
CCP404.39 9
Contd..
CCP404.39 10
Contd..
Employer’s Address:
Some times the advertiser does not mention the
name of the Office to whom the application is to
be addressed,
Nor is there any identification of the advertiser
The advertisement simply contains Box or Bag
Number to which the application is to be sent
In such case, the inside address would be:
CCP404.39 11
Contd..
Employer’s Address:
The Advertiser, (If the post office box or bag
Post Box No.1134, number is given )
New Delhi – 100 001
CCP404.39 12
Contd..
CCP404.39 13
Body of the Letter: This is the main part of an
application letters. This consists the following parts:
CCP404.39 14
Contd..
CCP404.39 15
Introductory Paragraph:
CCP404.39 16
Introductory Paragraph: The purpose of letter is
to get the post. Some examples of introductory
paragraphs of both solicited and unsolicited
applications are as follows:
I request your favourable consideration of my
qualifications for the position of -----with your firm
advertised in The Hindu, dated-----
Your advertisement in the New Indian Express
dated-----for the position of a Senior Accountant
suits my qualification and experience
CCP404.39 17
Contd..
CCP404.39 19
Contd..
CCP404.39 20
Summary
So far we have discussed about:
Application for a situation
Form of application contains the following:
Name of the writer
Date
Address
Inside address
Salutation
Introductory paragraph
CCP404.39 21
Quiz:
1. Inside address means:
a) Address of the Employee.
b) Address of the Employer.
c) Address of the Company.
d) All of the above.
CCP404.39 22
Contd..
CCP404.39 23
Frequently Asking Questions
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Assignment:
1. Write different forms of Inside Address.
CCP404.39 25