WELCOME TO PRESENTATION ON ESSENTIALS OF

CONDUCTING
A SESSION

CREATE the First Impression

- Appearance - Behaviour - Confidence (expression and posture)

Organizing Your Presentation Analyze - Level of participants focus on their needs Build your Objectives Consider Resources Available Collect /Develop the material must know & nice to know Design & Develop & Deliver Introduction, Body & Conclusion

Introduction Self-Introduction Introducing the topic - Tell what you are going to tell (P) - Tell what you have to tell (D)
- Tell what you have told (C)

Relevance of the topic Outline of Session/Presentation Policy regarding questions

BODY OR CONTENT Select / Memorize Key Points Sequence the Material Flow -Ensure Logical Appeal Ample Use of examples, stories, quotations, data analogy etc Clarification of Doubts Conclusion (on a +ve note) Time Management Preparation of Visual Aids, Handouts etc

CONCLUSION

SUMMARIZE Q&A THANK

PRESENTATION SKILLS
Approach : sincere, natural, enthusiastic.., Language & Style (Interactive) Body Language : posture, gesture, movements, spacing etc.. Facial Expressions pleasant and smiling Use of Humour & Wit Use of Audio-visuals, Handouts Asking questions Answering questions Time Management Practice, Practice, & Practice

Anxiety Alleviation
Prepare Well and Rehearse Maximum Anxiety in the beginning -Write the Introduction in full To feel confident, behave confidently Focus on the Presentation / Audience, not on self Establish Eye Contact Share your Experience / Answering a question Treat them as Individuals and not as a group Love your Self, Your Topic and Your Audience Mentally Run through the presentation Plan to enjoy yourself

VOICE Does your voice exhibit energy? Get Audience feedback: Audible? Clear ? Modulation Vs monotony Pronunciation Speech Mannerisms Use Pause Pause before important points Slow Down when you make a mistake

Eye Contact Poor eye contact lowers your credibility How long should you look? -Intimate or Intimidate (scaring) Angle of eye incidence Whenever you speak, have eye contact Look at the clock, not at your watch
Dont just look, but see them Give a presentation & not visuals

Question-Answer Strategy Policy regarding questions Anticipate (Proactive) and Prepare Dont Assume that you know the question Listen carefully Repeat the question if not heard by others Rephrase the question if necessary Reverse the question to questioner

Redirect the question to audience Dont bluff the audience be honest While replying 20% attention to questioner, 80% to others Questioner interrupts frequently Assist a nervous questioner Dont enter into arguments

Summary points: A-Appearance & Approach B-Behavior & Body Language C-Confidence & Clarity D-Design, Develop, & Deliver E-Establish Eye Contact F-Free Movement incl. Hands G- Garner Attention H- Handle Q&A I- Involve, Interact.. dont instigate J- Join the loose ends..

S- Summarize & Sign-off +ly