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OVERVIEW PRESENTATION OVERVIEW PRESENTATION

ON ON
IDOCs IDOCs
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Intermediate Documents Intermediate Documents
(IDOCs) (IDOCs)
An IDoc is structured ASCII data fiIe that is used to An IDoc is structured ASCII data fiIe that is used to
exchange information between systems and partners exchange information between systems and partners
that can understand the syntax and semantics of the that can understand the syntax and semantics of the
data data
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Intermediate Documents Intermediate Documents
(IDOCs) (IDOCs)
Interchange Document Interchange Document
Exchanged between compIeteIy independent systems and partners Exchanged between compIeteIy independent systems and partners
Data is transmitted in ASCII format i.e., in human readabIe format Data is transmitted in ASCII format i.e., in human readabIe format
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Intermediate Documents Intermediate Documents
(IDOCs) (IDOCs)
In SAP system, IDOCs are stored in database tabIes. In SAP system, IDOCs are stored in database tabIes.
IDOCs are independent of the sending and receiving systems. IDOCs are independent of the sending and receiving systems.
IDOCs are independent of the direction of data exchange. IDOCs are independent of the direction of data exchange.
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Contents of IDocs Contents of IDocs
ControI Record ControI Record - - Contains information about Sender and Contains information about Sender and
Receiver Receiver
Data Record Data Record - - Contains the message to be exchanged Contains the message to be exchanged
between Sender and Receiver between Sender and Receiver
Status Record Status Record - - Contains Status of IDoc at various stages Contains Status of IDoc at various stages
during the transmission of IDoc between during the transmission of IDoc between
Sender and Receiver. Sender and Receiver.
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Contents of IDocs Contents of IDocs
Control Record
Sender ID Receiver ID Idoc Type
Sender Port Receiver Port Message Type
Data Record
Data Record Containing the message to be exchanged in multiple records
Status Record Containing the status oI IDoc exchanged at various stages.
Each record corresponds to one stage
- 49 14r Outb4und Pr4cess
- 7 14r nb4und Pr4cess
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Contents of IDocs Contents of IDocs
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Direction Direction
EXAMPLES EXAMPLES
Outbound Outbound
2 2 Inbound Inbound
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PARTNER TYPES PARTNER TYPES
EXAMPLES EXAMPLES
KU KU Customer Customer
LI LI Vendor Vendor
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PARTNER STATUS PARTNER STATUS
EXAMPLES EXAMPLES
A A Active Active
II Inactive Inactive
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Message Type Message Type
Message type identifies the message being exchanged Message type identifies the message being exchanged
Every IDoc type is assigned to a Message type Every IDoc type is assigned to a Message type
AII IDoc carrying simiIar message ( simiIar IDoc type ) AII IDoc carrying simiIar message ( simiIar IDoc type )
can be recognized by message type can be recognized by message type
Message Types Message Types - - ExampIes ExampIes
DESADV DESADV DeIivery: Shipping Notification DeIivery: Shipping Notification
EXPINV EXPINV Export Invoice Export Invoice
INVOICE INVOICE Invoice / BiIIing Document Invoice / BiIIing Document
ORDRSP ORDRSP Purchase Order / Order Confirmation Purchase Order / Order Confirmation
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Transmission of IDoc Transmission of IDoc
Transmission of IDoc can be defined as technoIogy using Transmission of IDoc can be defined as technoIogy using
which an IDoc from SAP port is transmitted to the receiver or which an IDoc from SAP port is transmitted to the receiver or
an IDoc is received at the SAP port from the sender. an IDoc is received at the SAP port from the sender.
ALE, EDI are among these technoIogies. ALE, EDI are among these technoIogies.
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Applicati4n Link Enabling Applicati4n Link Enabling
ALE Objectives ALE Objectives ALE incorporates controIIed exchange of ALE incorporates controIIed exchange of
data messages ensuring data consistency across IooseIy data messages ensuring data consistency across IooseIy
coupIed appIications. coupIed appIications.
ALE comprises of three Iayers. ALE comprises of three Iayers.
AppIication Services AppIication Services
Distribution Services Distribution Services
Communication Services Communication Services
Transmission mode can be RFC or TRFC Transmission mode can be RFC or TRFC
In TRFC the IDoc is returned to sender in case cannot be In TRFC the IDoc is returned to sender in case cannot be
deIivered to receiver successfuIIy by the middIe ware unIike deIivered to receiver successfuIIy by the middIe ware unIike
RFC. RFC.
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Applicati4n Link Enabling Applicati4n Link Enabling
SENDER
Application
Sender Port
RECEIVER
Application
Receiver Port
Middle ware IDoc
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Electr4nic Data nterchange Electr4nic Data nterchange
The IDoc is transmitted to the receiver Via EDI subsystem The IDoc is transmitted to the receiver Via EDI subsystem
The EDI subsystem is connected to the SAP system. The EDI subsystem is connected to the SAP system.
EDI subsystem is aIso connected to the reciver system EDI subsystem is aIso connected to the reciver system
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Electr4nic Data nterchange Electr4nic Data nterchange
SENDER
Application
Sender Port
RECEIVER
Application
Receiver Port
Middle ware IDoc
EDI Sub System
EDI Sub System
IDoc IDoc
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IDoc Process IDoc Process
OUTBOUND PROCESS OUTBOUND PROCESS - - The process of creating and sending The process of creating and sending
the IDoc is termed as outbound the IDoc is termed as outbound
process process
INBOUND PROCESS INBOUND PROCESS - - The process of receiving and The process of receiving and
processing the IDoc is termed as processing the IDoc is termed as
inbound process inbound process
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Maintaining Partner ProfiIes Maintaining Partner ProfiIes
Types of Partners Types of Partners
LS LS- - LogicaI system LogicaI system
B B - - Bank Bank
LI LI - - Vendor Vendor
KU KU - - Customer Customer
BP BP - - Benefits provider Benefits provider
GP GP - - Business partner Business partner
LS is the partner type used in ALE where as aII others wiII be used LS is the partner type used in ALE where as aII others wiII be used
in EDI and other technoIogies. in EDI and other technoIogies.
Creating new partner profiIe requires partner name, type and Creating new partner profiIe requires partner name, type and
processing agent detaiIs. processing agent detaiIs.
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Registering ProfiIe of a Registering ProfiIe of a
Partner Partner
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IMPORTANT TRANSACTION IMPORTANT TRANSACTION
CODES CODES
WE2 WE2 DispIay of Idoc DispIay of Idoc
WE Idoc List WE Idoc List
WE7 Idoc Statistics WE7 Idoc Statistics
WE9 Test TooI WE9 Test TooI - - No authorization No authorization
WE2 Partner ProfiIes WE2 Partner ProfiIes
BD87 Status Monitor for ALE Messages BD87 Status Monitor for ALE Messages
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STATUS VALUES STATUS VALUES
Status by the SAP system (IDoc Basis): Status by the SAP system (IDoc Basis):
IDoc added IDoc added
IDoc with errors added IDoc with errors added
Error during syntax check of IDoc (inbound) Error during syntax check of IDoc (inbound)
Processing despite syntax error (inbound) Processing despite syntax error (inbound)
2 2 IDoc passed to appIication IDoc passed to appIication
Error passing IDoc to appIication Error passing IDoc to appIication
4 4 IDoc ready to be passed to appIication IDoc ready to be passed to appIication
Error in ALE service Error in ALE service
IDoc waits for predecessor (SeriaIization) IDoc waits for predecessor (SeriaIization)
8 8 Error Error - - no further processing no further processing
74 74 IDoc added by test transaction IDoc added by test transaction
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STATUS VALUES STATUS VALUES
Status by the SAP system (AppIications) Status by the SAP system (AppIications)
Error Error - - AppIication document not posted AppIication document not posted
2 2 AppIication document incompIete posted AppIication document incompIete posted
AppIication document posted AppIication document posted
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GeneraI Settings GeneraI Settings
LogicaI name to system LogicaI name to system - - LogicaI system name shouId LogicaI system name shouId
be defined and then it can be assigned to any cIient of be defined and then it can be assigned to any cIient of
SAP. GeneraIIy this settings are done for ALE, as ALE SAP. GeneraIIy this settings are done for ALE, as ALE
considers every partner as a system. considers every partner as a system.
Transaction Code SALE which can be used for aII ALE Transaction Code SALE which can be used for aII ALE
settings contains options for defining LogicaI systems settings contains options for defining LogicaI systems
and assigning LogicaI systems to CIient. and assigning LogicaI systems to CIient.
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GeneraI Settings GeneraI Settings
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DATABASE TABLES DATABASE TABLES
IDocs are stored in database tabIes EDI* IDocs are stored in database tabIes EDI*
for the data, controI data and the Iog fiIes for the data, controI data and the Iog fiIes
EDID4 EDID4IDoc Data IDoc Data
EDIDC EDIDC IDoc ControI Data IDoc ControI Data
EDIDS EDIDS IDoc Status Data IDoc Status Data