Prepared by: Eng. Youssef A.R. Doughan PMP, MSc.

MANAGEMENT vs. PROJECT MANAGEMENT

1.1 Definition 1.1.1 Management: Are the processes of Planning, Organizing and Controlling people to accomplish Desired Goals And Objectives 1.1.2 Project: Is a Temporary Endeavor done to create a Unique Product

or Service, and it has a Definite Beginning and End

1.1.3 Project Management: Is the application of Knowledge, Skills, Tools & Techniques to Project Activities to meet Project Requirements 1.1.4 Project Charter: Is a document issued by the Project Sponsor that formally authorizes the Existence of a Project, as well as, the Project Manager Assigned to that project
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MANAGEMENT vs. PROJECT MANAGEMENT

1.2 Management Functions (Tasks) vs. Project Management
1.2.1 Management Functions / Theory 1.2.1.1 1.2.1.2 1.2.1.3 1.2.1.4 1.2.1.5 1.2.1.6 Planning Organizing Staffing Leading / Directing Controlling / Monitoring Motivating

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MANAGEMENT vs. PROJECT MANAGEMENT

Starting Your OWN Company / Management Implementation, ex: Media Co.
We have to perform the above mentioned functions: 1.2.1.1 Plan our Vision, Mission , Scope & Goals 1.2.1.2 Organize our Work w.r.t. Location, Activities, Legal, etc. 1.2.1.3 Study what type of Staff needed & Recruit them 1.2.1.4 Think & Implement how to Lead & Direct Staff 1.2.1.5 Think & Implement how to Control & Monitor Staff 1.2.1.6 How to Motivate Staff to Maintain Optimum Production

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MANAGEMENT vs. PROJECT MANAGEMENT

1.2

Management Theory vs. Project Management

Controlling / Monitoring (Make sure that all Actions Taken from START to END are within Set Requirements)

Planning (How to use Initiating the Data to (Collect Execute & Data) Complete the Project)

Executing (Execute set plan to Completion with Satisfactory Results)

Closure (End of Project)

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MANAGEMENT vs. PROJECT MANAGEMENT Organization Types

The Organization Structure directly influences the Project Manager Authority and Scope of Work Authority Increases as we Move from Functional to Projectized Organizations & we always Operate in a Matrix organization

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PROJECT SCOPE MANAGEMENT

Project Scope Management is one of several Management Plans that are done in a Project; where all these plans Combine & Interact to form the Project Management Plan

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PROJECT SCOPE MANAGEMENT

Definition

Project Scope
Is the work that must be performed to deliver a product, service or result with the specified features and functions for a specific project (New Add Project in Your Media Co.) ex: Promote a New Juice Brand with different bottle size all over Lebanon Project Scope Management

It includes the processes required to ensure that the project includes

all the work required, and only the work required, to complete the project successfully.
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PROJECT SCOPE MANAGEMENT

Project Scope Management can be achieved using the following:
1. 2.

CONCEPTUAL DEVELOPMENT SCOPE STATEMENT

3.
4. 5. 6.

WORK AUTHORIZATION
SCOPE REPORTING CONTROL SYSTEMS PROJECT CLOSURE

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PROJECT SCOPE MANAGEMENT

Conceptual Development is the course of action taken to tackle Project Objectives and hence decide on the Optimum Way by which these objectives are to be met This is achieved by: (New Juice Brand Add Project )
1. 2. 3. 4. 5.

Problem/Need Statement (Meet the Sponsor & Define Problem ) Information Gathering (From Data, Surveys, Meetings, Pulls, etc..) Constraints (Record & Keep Log, Look for Solutions) Alternative Analysis (Approach Problem using different Techniques) Project Objectives (Set Them & Take Written Approval from Sponsor) Promote the Juice Brand all over Lebanon within Six Month

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PROJECT SCOPE MANAGEMENT

Statement of Work (SOW) provides Comprehensive Description of the work needed from a specific project. SOW must include: (New Juice Brand Add Project )
1. 2. 3. 4.

Introduction & Background (Project Introduction & Problem History) Technical Description (Technical Description of Project Problem & Solution) Timeline & Milestones (Time Schedule & Milestones Needed to do the Project) Client Expectations (Document Clients Needs, Expectation & Outcome from Project) Reach & introduce the Juice Brand all over Lebanon & Increase Demand

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PROJECT SCOPE MANAGEMENT

The Scope Statement Process should provide a clear description & view of:
1.

Project Goal Criteria (New Juice Brand Add Project )

1.
2. 3. 4.

5.

Cost (Project Costs from Start to End) Schedule (Time Schedule since a Project has a Start & End) Performance (How to Measure Performance) Deliverables (What are the Deliverables Expected & Effect Estimated) Review Gates (What & How the Project will be Re-Evaluated)

2. 3. 4.

Develop the Management Plan for the project (WBS) Work Breakdown Structure (Partitioning the Project into Subdivisions/Tasks) Create a Scope Baseline 4.1 Project Scope Statement 4.2 WBS 4.3 WBS Dictionary (All documentation related to the Project)
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PROJECT SCOPE MANAGEMENT

Work Breakdown Structure (WBS) is a practice that is used to

partition the Project Objectives to Subdivisions / Tasks represented as

Deliverables. The main functions of the WBS are:
1.

Enforce Project Objectives

2.
3. 4.

Logical Structure
Control Method Shows Project Status

5.

Communication Method

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PROJECT SCOPE MANAGEMENT

Work Breakdown Structure and Codes using Work Packages
1.0 NEW JUICE BRAND ADD The project is the overall project under development 1.4 Performance Deliverables are major project components 1.4.1 Procedure Sub-Deliverables are supporting deliverables 1.2 Cost 1.3 Schedule 1.3.1 Project Start 1.3.2 Project End

1.2.1 Staff

1.2.2 Logistics
1.2.3 Bulletin Boards

1.2.3.1 Electronic Boards

1.2.3.2 Road Boards

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Work Packages are individual project activities

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PROJECT SCOPE MANAGEMENT

WBS Organized by Phases

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PROJECT SCOPE MANAGEMENT

WBS Organized by Major Deliverables

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PROJECT SCOPE MANAGEMENT

Sample WBS in MS Project

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PROJECT SCOPE MANAGEMENT

Organizational Breakdown Structure (OBS) OBS & WBS complement each other, where the set Project WBS, OBSs are then assigned by the Organization to the different Project Team Members or Departments, for example:
1. 2. 3.

Work Definition Work Packages Owner Budget Assignment

This is process is known as the Responsibility Assignment Matrix (RAM)

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PROJECT SCOPE MANAGEMENT

Responsibility Assignment Matrix NEW JUICE BRAND ADD

Task Deliverable & Code Project Start Schedule 1.3.1 1.3 Project End 1.3.2

LEAD PROJECT PERSONNEL Ann Dave Sue Jim Bob HR ADM FIN SP PM

Cost
1.2

Staff Logistics

1.2.1

1.2.2 Bulletin Boards 1.2.3 Performance Procedure 1.4.1 1.4 Notification May-12 Responsible Approval Support
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PROJECT SCOPE MANAGEMENT

Work Authorization Represents the Project Go Ahead ; in WA several steps needs to be prepared and done:
1. 2. 3. 4.

Scope Definition (What is the Needed Effect & Result from the New Add) Planning Documents (Time & Milestone Schedules Ready) Management Plans (All Plans needed for Project Success are available) Contractual Documents (All details needed that insure that all Project Requirements & Terms are within the proper Legal Context)

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PROJECT SCOPE MANAGEMENT

Scope Reporting The importance of Scope Reporting is that the Project Team assigns:
1.

Types of Information to be Reported (Cost, Schedule & Technical Reports related to the NEW JUICE BRAND ADD)

2. 3. 4. 5.

Team Members & Stakeholders who should receives theses Reports Time Interval for Report Production (Weekly, bi-Weekly or Monthly) Data Collection Method (Individual, Team or by Deliverable) Report Types through which Data is Transferred (Templates Available or Custom Made)

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PROJECT SCOPE MANAGEMENT

Control Systems
1. 2. 3. 4. 5. 6.

Configuration Management System (Procedures & Tracking Systems) Design Review (Techniques used to Evaluate Proposed Design) Trend Monitoring (Mathematical Model used to Forecast Future Outcomes) Document (Recorded Information of Important Documents) Acquisition (Systems used to Acquire Project Equipments & Materials) Specification (Proper Communication of Project Specifications & Goals)

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PROJECT SCOPE MANAGEMENT

Project Closure The Importance of Project Closure is not only in Formalizing that the

Project is Completed & Deliverables Approved by the Stakeholder; but also is

needed for the following:
1.

Resolve Disputes (Between Stakeholders & Company)

2.
3. 4.

Train Project Managers (To be able to Conduct Future Projects )

Facilitate Auditing (To Inspect & Investigate any Financial Errors, etc.) Historical Records (Lessons Learned)

5.

Post Project Analysis (To make sure that Results were Attained & Reduce
Future Errors)

6.
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Financial Closeout (Accurate Financial Records & Analysis)

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