INTRODUCTION TO COMPUTER SCIENCE (FCS0063) FCS0063

Chapter 3 FILE MANAGEMENT

University College of Technology and Management Malaysia

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Renaming
Renaming a File or Folder Changing a file or folder name can be necessary for a variety of reasons including correcting spelling, adding a year to it for easier lookup, or modifying it to better fit the content.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Renaming
Renaming a File or Folder: Mouse Method The mouse method is a click-and-click method. This method has a distinct pause between the clicks which differentiates it from a double click which is two quick clicks (which would open the file). To select the file or folder, click once on the file or folder

Management & Science University

INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Renaming
Renaming a File or Folder: Mouse Method To edit the file or folder name, click a second time on the file or folder name The file or folder name will appear highlighted. Type the new name Click somewhere else in the dialog box or press [Enter]

Management & Science University

INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Renaming
Renaming a File or Folder: Right Click Method Point to the file or folder with the mouse pointer Click the right mouse button select Rename The file or folder name will appear highlighted. Type the new name Click somewhere else in the dialog box or press [Enter]

Management & Science University

INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Deleting
Four Options To Delete Files And Folders Using delete icon select the file or folder and click the delete icon on your toolbar Select the file or folder and press the delete key (del) on keyboard

Delete Key on Keyboard

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Deleting
Four Options To Delete Files And Folders Right Clicking Right click the file or folder and choose delete. Drag the file and drop it in the recycling bin Recycle Bin

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Moving
Move A File From A Floppy Disk To A New Folder On the left, click on A: to reveal files on the right side. Right click on the files and choose Cut. Crete a new folder by clicking right new folder name it Then scroll to your new folder on the right which was just created, right click on this folder and choose Paste.

Management & Science University

INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Searching
Method To Search For Files Using Windows Find To conduct a search, you can use your START menu and choose FIND, Files and Folders, or click on Tools on the menu bar and choose Find, Files or Folders, or right click My Computer, and choose FIND.

Management & Science University

INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Searching
Method To Search For Files Using Windows Find You will be presented with a Find dialogue box Using a basic search, you indicate the file name or a portion of the file name (if you don't know it all) and search either your entire computer, or any drives or directories that you choose.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Searching
Here are some examples of ways of searching: You saved a Word document to your hard drive [C or R:] but you can't remember the name or where it was saved (but would recognize it). The syntax for entering into the 'Named:' box would be .doc (this says show all files with a .doc extension) .ppt (this says show all files with a .ppt extension)

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Searching
Here are some examples of ways of searching: (cont) You want to find the file called 'budg-req. but you only remember part of the name -- 'budg'. The syntax would be : budg* (this says show all files beginning with budg). In the 'Look in:' box, click the Browse button and click on [Main drive:] so that the search will start from the main level or root of the C: drive.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Searching
Here are some examples of ways of searching: (cont) Then click on 'Find Now' to start the search Your search results screen will list the file or files which match your criteria.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Copying and Pasting

Copying and Pasting Files Copying files is useful when you want a second copy or a backup copy of a file. When making a backup copy, make sure the copy is stored on a different diskette or multiple diskettes. If the diskette or folder that the original is saved on should develop a problem, you do not want to lose both copies.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Copying and Pasting

Copying and Pasting Files To copy files, you can use a method similar to copying text. The process is similar if you are copying files to another location on the networked drive or between the hard-drive and a floppy diskette.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Copying and Pasting

Copying and Pasting Files: Keyboard Method To select the file, click once on the file Press [Ctrl] + [C] Go to the location where you want the file to be copied to Press [Ctrl] + [V]

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Copying and Pasting

Copying and Pasting Files: Right Click Method Point to the file Click the right mouse button select Copy Go to the location where you want the file to be copied to Click the right mouse button select Paste

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Cutting and Pasting

Cutting and Pasting Files Cutting and pasting files is useful when you want to rearrange your files to create better file organization. It essentially moves the files from one location to another. The process is similar to moving files to the hard-drive or to another floppy diskette.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Cutting and Pasting

Cutting and Pasting Files: Keyboard Method To select the file, click it once Press [Ctrl] + [X] Go to the location where you want the file to be moved to Press [Ctrl] + [V]

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Cutting and Pasting

Cutting and Pasting Files: Right Click Method Point to the file Click the right mouse button select Cut Go to the location where you want the file to be moved to Click the right mouse button select Paste

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving Files It is important to know how to save your files properly when you are working in a General Access Lab. You can use a 3.5 inch high density formatted diskette for saving and transporting your data. We recommend that you carry a 3.5 inch high density formatted diskette for storing and/or backing up your word processing and other files.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving Files Most often, you will be saving to the H: drive, which is a private storage area for your files on the student server. You also have the option of saving to the A: drive, which is the floppy diskette drive. Many computers on campus also give you the option of saving to the D: and/or E: drive(s), which are the Zip drive and a CD-Recordable/Rewritable drive, respectively.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving Files Note that not all computers will have these options. Also, it is important to save frequently to several sources to avoid data loss.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving Files The Save As dialog box will be used for determining where your file is saved and the name that it is given. The graphic in Saving a File to a Diskette for the First Time is an example of the Save As dialog box in Word. The dialog box in different programs, such as Excel and PowerPoint, will look slightly different, but the elements are usually the same.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving a File to a Disk for the First Time This procedure is also used when you want to save a copy of the active file to a second location for a backup or to create a copy of the file with a different name. With the appropriate program open, from the File menu, select Save As... The Save As dialog box appears.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving a File to a Disk for the First Time

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving a File to a Disk for the First Time From the Save in pull-down list, select the drive where you want your file to be stored In the File name text box, type your preferred name for the file Click SAVE The file is saved to the drive you selected.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving a File That has Already Been Saved From the File menu, select Save NOTE: The disk copy of your file is updated to reflect the current version of the file.

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving to the H:, D: or E: Drive From the File menu, select Save As... The Save As dialog box appears. From the Save in pull-down list, select the H:, D:, or E: drive, depending on where you want your file to be stored NOTE: Not all campus computers will offer the option of saving to the D: or E: drive(s).

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INTRODUCTION TO COMPUTER SCIENCE (FCS0063)

Chapter 3 File Management

Saving
Saving to the H:, D: or E: Drive In the File name text box, type your preferred name for the file Click SAVE The file is saved to the drive you selected.

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