Microsoft SharePoint 2010 Highlights

Overview
Microsoft SharePoint 2010 offers many improvements over Microsoft Office Server 2007. These new and enhanced features can be implemented to improve user adoption, collaboration, and increase administrative efficiency. The following highlights the enhancements and additions made to Microsoft SharePoint 2010 since Microsoft Office SharePoint Server 2007. This is not a complete listing, but it instead provides information on those new features and enhancements which will be beneficial to Manheim.

Document Management
Document Sets Provides users the ability of managing a group of documents as a single item within a library. Enterprise Content Types Content types which are published from a central Site Content Type gallery (the Content Type Hub) to other content type galleries; allowing content types to remain consistent across the enterprise Document IDs A unique, Site Collection level ID which follows the document (or Document Set) and provides a single URL for referencing the document; regardless of location. Content Organizer Replacing the Records Center routing rules and now available to all document libraries, the Content Organizer enables basic management as well as the automatic routing of documents to different libraries and folders within those libraries. Maximum Item Count Folders within a Document Library can now hold up to 5000 items. The maximum number of items in any list (including a Document Library) is 50,000,000.

Document Management Summary

Feature Document Sets MOSS 2007 Functionality n/a SP 2010 Improvements Multiple documents can be grouped together and manipulated (workflows, versioning, reference URL) as single entity.
IDs follow the document anywhere within the site collection. Available as a feature in any Site Collection. Enterprise Content Types can be shared across Site Collections and farms from a central Site Collection.

Document IDs

Document IDs are sequential integers within a list or library. Available only in Records Center. Available at Site Collection level only. Could not easily share content types across farms or Site Collections.

Document Routing Content Types

Digital Media Management

SharePoint 2010 now provides a specialized document library called an Asset Library for management and storage of Digital Media (podcasts, vide, etc.). SharePoint can now access internal and external media in the following ways:
Media Field Control Field can be added to a page layout via SharePoint Designer. Media Web Part Also known as the Media Web Part,

Content By Query Web Part Now provides support for rich media

Digital Media Management Summary

Feature Asset Library MOSS 2007 Functionality Closest function is the Image library which includes thumbnail image support. Other media can be stored in the library, but the libraries werent built for streaming or rich media support. SP 2010 Improvements Specialized document library designed for rich media. It provides thumbnail centric views and metadata extraction for images. RSS/podcasting support.. Supporting web parts and field controls. Drag and drop adding to the library.
Allows page layout designers to insert a field for rich media. Native web part available out of the box. No Javascript knowledge needed.

Media Field Control Media Web Part

n/a Javascript could be used within a content editor web part to display rich media from other locations.

Calendar
Calendars from Exchange and SharePoint 2010 can be blended. Events from multiple calendars can be opened into a single calendar view (works across site collections).

Calendar Summary

Feature Overlay calendars

MOSS 2007 Functionality n/a

SP 2010 Improvements Calendars from SharePoint and Exchange can be blended and laid on top of one another.
A contextual Add button appears when the cursor hovers over a date.

Event adding

Users had to create a new list item to create a new event.

Visio Services
View Visio files within the browser via the Visio Web Access Web Part. Get live updates for data-connected Visio diagrams. Interactivity between the Visio Web Access Web Part and another web part on the page without code. Visio Services API enables the creation of mash-ups of diagrams and additional data.

Excel Services
Unattended Service Account A low privilege unattended service account for customers to use as a single get data type of account. Trusted Locations Trusted locations are now provided by default. Multi-user Collaboration Multi-user collaborative environment provides multiple users with the ability to edit any workbook simultaneously. Delegate Services Permissions SharePoint Server contains a new shared service infrastructure that allows the central administrator to delegate permissions to manage other services to users. Slicer feature Filter which allows for the use of OLAP functions and Pivot Tables, and the creation of interactive reports within a SharePoint environment. New Excel Services custom applications Custom applications are created with user-defined functions (UDFs) and these functions remain available for Excel Services.

InfoPath Forms Services

All item-related forms (New, Edit, Display) are InfoPath forms and are fully editable. InfoPath forms can be inserted directly into a SharePoint page using the InfoPath Form Web Part which can send and receive data to/from other web parts on the same page. Saving a site as a template includes all associated InfoPath forms. InfoPath forms with code-behind can be deployed using sandbox solutions without requiring an administrator.

InfoPath Forms Services Summary

Feature Editing SharePoint list forms

MOSS 2007 Functionality n/a

SP 2010 Improvements Can edit any out of the box SharePoint form (edit, new, display)
InfoPath Form Web Part allows web part pages to load and run InfoPath forms . InfoPath forms can connect to other web parts on a page to retrieve data. They can also retrieve data from a query string.

Insert a form into a web part page Connect InfoPath forms to other web parts

n/a

n/a

Business Data Catalog

The BDC is renamed to Business Connectivity Services (BCS) and now includes the following features: SharePoint Designer Create external connections from within SharePoint Designer 2010. Write-Back to external Systems BCS provides full CRUD (Create, Read, Update, Delete) and Query support to external systems. Familiar UI External content types provide SharePoint and MS Office type behaviors and capabilities to external data and services. Sort, Group, and Filter functions are available from within SharePoint. Offline Access Business Connectivity Services provides rich cache and offline work features, and supports cache-based operations. Connectivity Options and Extensible Provider Model Provides connectivity support to:
Databases Web/WFC Services Microsoft .NET Framework connectivity assemblies Custom Data sources Pluggable Framework Developers can plug in connectors for new external system types allowing access to the new data source types.

Business Data Catalog, cont.

Batch and Multiple Item Support Read multiple items in a single pass; reducing round trips to the backend system(s). Symmetrical Server and Client Runtime In addition to server connectivity, BCS now allows Microsoft Office client applications to connect directly to external data sources. Read Blobs BCS now supports reading binary large object (BLOB) data. This is useful for streaming BLOBs of data from the external system. Read and Write-Back of Complex Types BCS supports dot notation in field names enabling reading and writing complex types. Lifecycle Management BCS provides a set of tools to facilitate creation of models and Office 2010 application artifacts, declaratively and by writing code. Extensibility Developers can use the BDC Runtime object model to write generic applications by using the stereotyped APIs as building blocks

Business Data Catalog Summary

Feature Create connection from SharePoint Designer

Write back to an external data source

MOSS 2007 Functionality n/a

n/a

SP 2010 Improvements Tightly integrated with SharePoint Designer.

Allowed

Workflow
New types of declarative workflows available in SharePoint Designer 2010:
Reusable Workflow can be associated to any list and can be saved as a template. Site Workflows useable anywhere within a site and not associated with a specific List or Content Type

Workflows can be built in Visio (using SharePoint Workflow Template) and imported into SharePoint Designer. SharePoint Designer workflows can be exported to a Visio diagram. Out-of-the-box workflows can be edited. Many new workflow conditions and actions. Workflows can run under the permissions of a specific account instead of the logged on user.

Workflow Summary
Feature Reusable Workflows MOSS 2007 Functionality Some VisualStudio workflows could be used on multiple lists. Some SharePoint Designer workflows could be copied onto other lists by altering the SharePoint Designer page code for the workflow.
n/a

SP 2010 Improvements Out of the box reusable workflow.

Site Workflows

Edit out of the box SharePoint workflows Run a workflow as another user Visio Diagramming

n/a n/a Steps must be added to Visio by the user

Out of the box workflow which can be run against a site and is not associated with a specific list. Allowed. Allowed SharePoint can now import and export Visio diagrams for SharePoint Designer workflows.

Archival Storage
Sites can be backed up from Central administration.
Sub sites and individual list items can be backed up. List/Item security can be exported. Item versions can be exported.

Unattached Database Restore - Load a content database into SQL and SharePoint will be able to restore a site, sub site, or list; and restore individual content into another site collection.

SharePoint Designer
Support for portable workflows A new editor has been provided for creating workflows. Workflows can be exported to Visio diagrams. Visio Diagrams can be imported as workflows (if built using SharePoint Workflow Template). Fully integrated with the BCS. New user interface makes it easier to manage and browse sites, sub sites, lists, and libraries.

Multiple Browser Support

Details: http://technet.microsoft.com/enus/library/cc263526.aspx

Tier 1 browsers (fully supported):

Internet Explorer 7 (32-bit) Internet Explorer 8 (32-bit)

Tier 2 browsers (full page editing capabilities; otherwise limited support):

FireFox 3.x (ActiveX control adapters not available) Safari 4.x (no ActiveX support) Chrome 7.x (no ActiveX support)

Web Analytics/Usage Reporting

Data collected by the Web Analytics services can include but is not limited to:
rating usage Site where the user came from. Keywords used to find the SharePoint site. Pages viewed on the site. Searches run on the site. Browser type. Site size

Historical reports can be viewed as far back as 365 days. Reports can be customized/filtered via Excel Services and exported to Excel. Report generation scheduling and alerts. New web parts leverage the generated reports to display popular content and search queries/results. Reporting available from Web Application level down to Site level. Statistics are stored in a separate Usage DB which will allow customized queries against it. 3rd party applications can write their data to the Usage DB. Feature usage and licensing information can be tracked to help ensure compliance.

Social Networking
Managed Taxonomies Defined in the Term Store Management Tool, administrators can now create a centralized list of terms used for tagging throughout the farm. Groupings and Sets are supported so permissions restrictions can be applied as needed. Folksonomies Enabled as a list option, this allows user-submitted tags to be used for tagging in addition to any terms in a managed taxonomy. User Profile Service Stores information about users in a central location which can be consumed across multiple sites and farms. Expertise Finding Used with People Search and expertise tagging to locate people within an organization who have identified themselves has being a subject matter expert. It allows users to find other users based on expertise and organizational role. My Site The My Site functionality has been streamlined to allow for quick access to a users content, profile and social networking while maintaining user customizability. Will also be able to use photos from a central repository, and includes a Facebook-like status. My Network A new page within a users My Site which allows suers to track people and terms theyre interested in.

Social Networking, cont.

Ratings Users can rate any items within a document library where the Ratings feature has been activated. Social Tagging Leveraging MySites, this allows nearly any element to be tagged; including sites, pages, documents, digital media, and blog posts. Navigating tag clouds and lists of tags in supported out-of-the-box via the Tag Cloud Web Part. Bookmarks Users can bookmark external pages using the Tags and Noteboard function which tags those links within SharePoint and makes them available for future use. Note Board Users can leave short notes on any SharePoint Server page. Wikis Built on top of the Publishing infrastructure of SharePoint which allows any publishing features to be included in a wiki site. Wiki is itself a feature, and activating the feature turns a site into a Wiki. It also integrates with SharePoint Designer, and now supports page layouts and document uploading. Blogs Users can upload images from a local computer or network without leaving the page. Entries can be browsed by month as well as categories. The new rich text editor makes authoring a blog post more like working within Word. Document Co-authoring Users can edit the same Word or PowerPoint presentation at the same time

Social Networking Summary

Feature Social Tagging

MOSS 2007 Functionality n/a

SP 2010 Improvements Users have the ability to tag nearly any element within SharePoint with a keyword for easy reference or tracking. External sites can be tagged as well.
Built into libraries as an option which can be enabled or disable on individual libraries. Administrators can create a centralized list of available to users for tagging. Users can enter their own

Ratings

Managed Taxonomies

Available only through custom development or pre-built, third party solutions. n/a

Folksonomies

n/a