Chapter 18 Automatic Account Assignment

To ensure a real-time, integrated Sales Cycle, the system contains functionality which will automatically determine the proper General Ledger Accounts to be posted to when a Goods Issue and a Billing Document is created.
Chapter Objectives Gain an understanding of the configuration used in automatic account assignment for Accounting Documents created in the Sales Cycle.

4.6fi_18.1

Automatic Account Assignment

Material Account Assignment Overview

Goods Issue
Account Assignment Area

Inventory COGS

4.6fi_18.2

Automatic Account Assignment

What is Valuation?
Stock Value Stock Quantity Material Price

$120

4 Pieces

$30 / Piece

$120

4 Pcs.

$30 / Pc.

4.6fi_18.3

Automatic Account Assignment

Selecting the Valuation Level

Valuation Level

Valuation Area is a Plant

Valuation Level is Company Code

4.6fi_18.4

Automatic Account Assignment

Accounting Data in the Material Master

1 2

Valuation Class Price Control Price

Raw Material Finished Product Standard or Moving Average Price Current, Previous Month, Previous Year, Future

4.6fi_18.5

Automatic Account Assignment

Valuation Grouping Code

Case 1: Valuation Area = Company Code Valuation Grouping Code 0001 Company Code Chart of Accounts

0001 0002 GKR

0002 0003 0003 0004 IKR

Automatic Account Assignment

4.6fi_18.6

Valuation Grouping Code

Case 2: Valuation Area = Plant Valuation Grouping Code 0001 Valuation Area 0001 0002 0002 0003 Company Code 0001 0002 0003 GKR Chart of Accounts

0004
0003
4.6fi_18.7

0005

0004

IKR
Automatic Account Assignment

Linking a Material Type to a Valuation Class

Material Type FERT Account Category Reference 0001 Valuation Class 7900 3000 HALB 3010

HAWA
ROH1

0002
0003

3020
3030 3040

ROH2 ROH3
4.6fi_18.8

3100 0004 3200

Automatic Account Assignment

Transaction / Event (Process) Keys

BSX - Inventory Posting

GBB - Offsetting Entry to the Stock Posting

4.6fi_18.9

Automatic Account Assignment

How Does the System Find the Relevant G/L Accounts?

1 Chart of Accounts 550000 2 Transaction Key (Process Key) 81000 231000 140000 4 Account Grouping (Account Modifier) 3 Valuation Grouping Code
4.6fi_18.10

5 Valuation Class

Automatic Account Assignment

Performing a Simulation of the Account Assignment

Movement Type: 231 Plant: CSPL Material: RES-A

Plant CSPL
Valuation Grouping Code Posting Strings: Transaction Key BSX GBB

Material RES-A
Chart of Accounts Valuation Class

Movement Type 231

Value String

G/L Acct - Dr. 300000 191100

G/L Acct. - Cr. 300000 191100

4.6fi_18.11

Automatic Account Assignment

Revenue Account Assignment Overview

Billing Document

ACCOUNT ASSIGNMENT CRITERIA

A/R Sales

4.6fi_18.12

Automatic Account Assignment

Interface to Financial Accounting

SD
Billing Document

FI
Accounting

Billing Document

Accounting

4.6fi_18.13

Posting Block

Release
Automatic Account Assignment

Account Assignment Criteria in the Billing Document

Billing Document Chart of Accounts Sales Organization Customer Account Assignment Group Material Account Assignment Group Account Key

Company Code Assigned to

Payer Master Record

Material Master Record Pricing Procedure Price 100.00 ERL Discount 10.00 ERS

G/L Account

Account Key ERL = Revenue

ERS = Sales Deduction

4.6fi_18.14

Automatic Account Assignment

Revenue Account Determination

Acct. Determination Procedure KOFI Condition Type: KOFI
Access Sequence: KOFI Billing Document Type
Item 10

Price $10 Discount (10%) $1

Sales Deduction

1
Material Acct. Group

Condition Tables
Specific
1. Charts of Accounts 2. Charts of Accounts 3. Charts of Accounts 4. Charts of Accounts 5. Charts of Accounts Sales Organization Sales Organization Sales Organization Sales Organization Sales Organization Account Key Account Key Account Key Account Key Customer Acct. Group Customer Acct. Group Material Acct. Group

General
4.6fi_18.15

Records for Condition Type KOFI No valid record exists Valid record exists (search ends)

Account Sales Deduction

Automatic Account Assignment

Automatic Account Assignment Chapter Summary

Key Terms Valuation Area Valuation Class Valuation Grouping Code Account Category Reference Transaction / Event Key (Process Key) Account Modification code Account Determination Procedure

4.6fi_18.16

Automatic Account Assignment

Automatic Account Assignment Chapter Summary

Key Terms Condition Type Access Sequence Condition Tables Account Assignment Group (Customer) Account Assignment Group (Material) Account Key

4.6fi_18.17

Automatic Account Assignment