Public Speaking

Facilitator Sumit bhardwaj

The mind is a wonderful thing, it starts working the minute youre born and never stops working ,until, you get up to speak in public!

Objective

Public Speaking Anxiety Preparation & planning Structure of speech Visuals Body language Dos and donts

Does this cause you fear?

Public Speaking Produces Anxiety in Most People

Peoples Biggest Fears 3. Death 2. Snakes 1. Public Speaking

Cope With Public Speaking Anxiety

Manage your anxiety instead of allowing it to manage you Develop a clear and thorough plan for each speech to build your confidence

Dont Be Afraid!

Sometimes an Audience May Seem Intimidating But Always Remember.

They Are People Like You....

Imagine that you are addressing your friend or a small group of friends

Use Relaxation Techniques

Stage One Inhale air and let your abdomen go out. Exhale air and let your abdomen go in Stage Two As you inhale, use a soothing word such as calm or relax

Seek Pleasure in the Occasion

Giving a speech can be satisfying and empowering Depending on your goal, public speaking enables you to inform, persuade, entertain, or even console people.

Preparation and Planning

Understanding of Subject matter Audience A planning of the physicals Venue Layout Equipment

WHO? WHAT? WHY? HOW?

Who is my audience? What do they need to know? Why do they need to know this
information?

How can I most effectively present

the information?

The Audience

Size Demographics Beliefs and Values Receptive/Antagonistic

Delivery
Relax! Admit that youre nervous Think about what youre going to say effect to the audience Project confidence Think good to look and feel good Start strong and end strong

Physicality
- Know your settings Develop good posture Stand straight and breathe naturally Use appropriate body movement Facial expressions should match

Structure of a Presentation
Tell them what you are going to tell them. . . . . . then tell them . . . . . . And then tell them what you have told them.

A successful presentation needs.

Introduction Body Conclusion

THE INTRODUCTION

Public Speech / Conversation

A conversation has a purpose. You should ask: What is my purpose? There are three common purposes Inform people of something they did not know Convince them to be of your opinion on the matter Move them to take action

At the outset..

O = Objective -State what you hope to achieve in your presentation M =Motivate- Get the people involved O = Outline - What is to be covered

An Effective Introduction
Captures attention and involves the audience. Establishes rapport with the audience. Presents the purpose statement Previews the main points to be covered.

Audience Attention
Shocking statement or startling statistic Quotation by an expert or well-known person Appropriate joke or humor Demonstration or dramatic visual Related story or anecdote Reference to the occasion of the speech 30-40 seconds

THE BODY

Develop the Main Points

Organize your speech around two or three main points The main points should be clearly identifiable in the specific purpose of the speech.

Main Points

Keep main points separate

Balance time devoted to each point

Useful Notes

Include brief phrases that trigger recall of next point and keep presentation spontaneous Provide more detail where needed Quotes, statistics, punch line of a joke

THE CONCLUSION

Concluding Your Speech

Conclude with words that tell the audience that you have finished You may summarize: For example, In conclusion, I have given you three reasons why this measure should be adopted. Thank them for their attention

Signal the End

In conclusion . . . My final comments concern... I would like to finish by reminding everyone that

BODY LANGUAGE What you say without saying!

The Body

Your body communicates different impressions to the audience. People not only listen to you, they also watch you.

Body

Stance Facial Expression Dress Eye Contact Gesture

Negative body language

Failing to make eye contact Looking at your notes all the time Looking at the screen/board means your back is turned to the audience, cutting contact Staring or look blankly into people's eyes

Contd

Swaying like a pendulum Leaning against walls Nervous tics, fidgeting Folded arms, a barrier Hands in the pockets

Positive body language

Eye Contact to keep audiences attention Facial Expressions natural and friendly, raise eyebrows to show surprise open eyes wide squint your eyes curl your eyebrows

Contd
The Hands to emphasize, to enumerate. to express sincerity or reflexion Be conscious of what you do with your hands, hold notes or cards to occupy them The Arms movements back and forth to suggest flow. open arms to include or welcome ideas

Body Movement

Up and down head motions are movements to indicate importance or acknowledgement Pen or pointer to indicate part, place (on a transparency) Shrug shoulder to indicate I don't know or care

Contd

Stand straight but relaxed

Do not slouch or lean sideways

Lean forward to emphasize No hands in pockets

Voice

Voice projection Voice modulation Meaningful Pauses Consonants, Vowels Rate of speech Sentence stress

Voice Variation
- For small group:
your voice must be soft but loud enough to be heard you must project

- In a large crowd:
a loud voice

When you do the common things in life in an uncommon way, you will command the attention of the world.

Making Your Speech

Try to look in the mirror and reassure yourself first Be sure that you are introduced or that you introduce yourself Be sure that there is a glass of water for you

Making Your Speech

Use the podium or to speak without a podium Make your speech Try not to read your speech, but to speak with the audience

Questions or Audience Response

If there is time and opportunity, invite them to a conversation If you receive questions, be polite and listen and then thank the questioner for the question, even if it is hostile When the questions and responses are finished, thank them again for their attention

Effective Communication

Preparation Practice Presence Passion

Practice
Do a dress rehearsal. Many things can go wrong: On your own laptop Power save mode, laptops auto-sleeping during presentations The room Video output from the computer, sound output, volume, proper lighting, noise Using a computer other than your own PowerPoint replaces bullets and fonts with random ones, demos stop working (see below)

Things You Shouldnt Do

Read directly from the notes Read directly from the screen Turn your back on the audience Slouch, hands in pockets No um, ah, you knows No nervous gestures Talk too fast Talk too softly

Things You Should Do

Eye contact Can glance at notes Appropriate gestures Rhetorical questions to involve the audience

Remember any one can give a good presentation. Dont worry if you are naturally introvert. Preparation & planning will be the Key to Success.

This

Visuals

Use diagrams when possible

Communication (easier to understand, more potent) Spatial memory Impact (less cognitive, more visceral) Elements of Dynamic Delivery
55% Body Language 7% Content 38% Voice

Elements of Dynamic Delivery

7% Content 55% 38%

Body Language Voice

Design Your Objectives

A good objective should always have three components: PURPOSE METHOD RESULTS

Outline the Presentation

The basic outline should be your first or second visual. Using this type of format frees you from having to read your presentation or memorize it.

Thank You