MODULE 2

MS EXCEL
Department Of CSE Department Of IT
Presented By: REEMA RANI

Introduction to MS EXCEL

Excel is an electronic spreadsheet program that can be used for storing, organizing and manipulating data. It performs numerous functions and formulas to assist you in your projects.

How to Open MS Excel

SpreadSheet

The spreadsheet (or worksheet) contains all the data that we enter. When you start up Excel, you should be greeted with a blank spreadsheet like the one we have below.

Parts Of Spreadsheet
There are three basic parts of an Excel Spreadsheet: Column - The vertical segments that you see on the spreadsheet are called columns. Row - The horizontal segments are referred to as rows. Cell - Each box that is created from a row and column intersecting is referred to as a cell.

Excel Column

Excel uses letters to represent columns

Excel Row

Excel use numbers to represent rows.

Excel Cell

When a column and a row intersect they form a cell.

Row Cell Column

Excel Basics

DATA TYPES
In a spreadsheet there are three basic types of data types. Labels Constants Formulas

DATA TYPES

DATA TYPE LABEL CONSTANT FORMULA

DESCRIPTIO N Name, Roll no Anything that .. is in text 3 0R 5 .. Any Number EXAMPLE =5+3 or =5*3 Math equation

BASIC FORMULAS

OPERATION SYMBOL CONSTANT REFRENCED DATA DATA/ FORMULA

ANSWER

Addition

=5+5

Subtracti on

=6-4 =6*5

=A1+b3 10 Or =sum(A1:B3 ) =A2-b4 2 =A3*b4 30

Multiplica * tion if

=if(a1>b1,yes,no)

Syntax for formulas

Syntax for Average =average(A1:B1) Syntax to find the minimum value =min(A1:B1) Syntax to find the maximum value =max(A1:b1)

Syntax to count the number of constant values in the particular row or column =Count(A1:D3) Syntax to count the text and constant data in the particular row or column =CountA(A1:D3)

Standard Toolbar Options

HOW TO INSERT ROWS AND COLUMNS ??

To insert a Row and Column

Go to insert menu. Click rows or columns options.

FORMAT CELL,ROW,COLUMN AND WORKSHEET

Cell Formatting Options

Go to format menu Select cells option

Row Formatting

Go to format menu Select row option

Column Formatting

Go to Format menu Select column option

Worksheet Formatting

Go to format menu Select Sheet option

EDIT MENU OPTION

Click edit menu Select fill option

HOW TO PROTECT THE SPREADSHEET

ANY QUERY

THANK YOU