AS-IS PROCESS MAP FOR MANAGING TRAVEL PROTOCOL AND PASSAGES (INTERNATIONAL) ROLES SKILLS MD

Oral communication Written Communication Planner Service Excellence

AM
Oral communication Written communication Service Excellence

STAFF
Oral communication Written Communication

AM
Oral communication Written Communication Service Excellence

MD
Oral communication Written Communication Planner Service Excellence

Identifies Need for an Employee to travel abroad

Receives Information/ From MD

Receives Application Form

Receives Completed Application form

Receives Cost estimate of Cost of Visa and Ticket fees

Informs/ Sends Document to AM

Collects Application Form from the Embassy

Fills form and Attaches all documents

Sends approved Document to Manager, Treasury

Cost justified?

Sends Form to Staff

Submits form To AM

Makes Enquiries About Visa and Ticket Fees

Approves payment

Sends cost of Ticket & Visa to MD for approval

Sends approved document to AM

AS-IS PROCESS MAP FOR MANAGING TRAVEL PROTOCOL AND PASSAGES (INTERNATIONAL) CONTD.
AM
Oral communication Written Communication Service Excellence
Receives Approved document from MD

M, Treasury
Oral communication Written Communication Financial Acumen

AM
Oral communication Written Communication Service Excellence

A, Officer
Oral communication Written Communication

AM
Oral communication Written Communication Service Excellence Receives all Documents obtained

Receives Memo bearing approval

Collects money From Treasury

Receives all Necessary Documents from AM

Forwards Approved Document to M, Treasury

Makes Fund Available

Prepares Letter Of Introduction

Submits completed Application Form To Embassy

Calculates daily Allowance for staff

Receives Letter of Invitation from Host Organisation In 3rd party country

Pays Visa fees

Writes memo Bearing calc. Daily Allowance

Gives all Documents to Admin. Officer

Obtains Visa

Sends memo with Estimated daily Allowance to MD

Pays for Ticket fees

Makes Hotel Reservations and delivers documents to AM

AS-IS PROCESS MAP FOR MANAGING TRAVEL PROTOCOL AND PASSAGES (INTERNATIONAL) MD
Oral communication Written Communication Planner Service Excellence Receives memo On Calculated allowance

AM
Oral communication Written Communication Service Excellence

M, Treasury
Oral communication Written Communication Financial Acumen

Receives Approval

Receives Approved document

Justified?

Sends approved Document to M, Treasury

Justifies Cost

Approves

Sends all Obtained travelling document to Staff

Makes fund Available

Invites Staff to Sign for payment Sends approval to AM

Pays Staff

LEGEND
PROCESS EXIT DECISION

TRIGGER Connectors

PROCESS END