FINAL PREPARATIONS:

HOW TO ENSURE COMPLIANCE FOR e2m AEDS IMPLEMENTATION

MAY 2012

 WHILE OTHERS WORRY (CPRS, BRN, DSF, etc)

CDEC ALREADY HANDLING LIVE e2m AEDS LODGMENTS

WHY IS IT THAT ONLY CDEC VASP HAS EXPORTER PILOT PARTICIPANTS DOING LIVE AEDS ED-SAD LODGMENTS SINCE OCTOBER 2011?

FULL-FLEDGED & COMPLETE VALUE ADDED SERVICE PROVIDER

UPLOAD OF PEZA IMPORTABLES & EXPORTABLES

BOC ELECTRONIC ON-LINE RELEASE SYSTEM (OLRS)

ADVANCE SUBMISSION OF ELECTRONIC INWARD FOREIGN MANIFEST

LODGMENT OF ELECTRONIC IMPORT PERMIT (PEZA)

ELECTRONIC LODGMENT OF IMPORT ENTRY DECLARATION (CUSTOMS)

LODGMENT OF e2m AEDS ELECTRONIC EXPORT DECLARATION (non-PEZA)

LODGMENT OF PEZA ENHANCED AEDS ELECTRONIC EXPORT DECLARATION

TEMPORARY IMPORT CARGO CARGO STORAGE PHYSICAL ARRIVAL WITHIN DISCHARGE IMPORTER / THE PORT / EXPORTER AIRPORT CARGO CLIENT PROFILE WAREHOUSE REGISTRATION

IMPORT CARGO EXPORT CARGO DELIVERED LOADED TO IMPORTER AT PORT PREMISES OF LOADING

e2m (Electronic-to-Mobile) CUSTOMS

IMPORT ENTRY ELECTRONIC -Formal MANIFEST -Informal -Warehousing -Transhipment RAW MATERIALS LIQUIDATION

CLIENT PROFILE REGISTRATION

ON-LINE RELEASE

EXPORT DECLARATION BONDS MANAGEMENT

PAYMENT ADVISE

Import Assessment System

Export System

e2m (Electronic-to-Mobile) CUSTOMS

IMPORT ENTRY ELECTRONIC -Formal MANIFEST -Informal -Warehousing -Transhipment RAW` MATERIALS LIQUIDATION

IMPLEMENTED JULY 2007 UNTIL 2011 ON-LINE CLIENT

PROFILE REGISTRATION RELEASE PAYMENT ADVISE

EXPORT DECLARATION BONDS MANAGEMENT

Import Assessment System

Export System

e2m (Electronic-to-Mobile) CUSTOMS

IMPORT ENTRY ELECTRONIC -Formal MANIFEST -Informal -Warehousing -Transhipment RAW` MATERIALS LIQUIDATION

IMPLEMENTED JULY 2007 UNTIL CLIENT 2011 ON-LINE

PROFILE REGISTRATION RELEASE PAYMENT ADVISE

EXPORT DECLARATION

FOR IMPLEMENTATION 2012

BONDS MANAGEMENT

Import Assessment System

Export System

ILLUSTRATION OF VASP FRONT-END SYSTEM VIS--VIS e2m SYSTEM

SHIPPING LINE/AIRLINE/ FORWARDER/ NVOCC

IMPORTER/

EXPORTER
ARRASTRE & WAREHOUSE OPERATOR

VASP FRONTEND SYSTEM

BOC VASP GATEWAY

BOC E-CUSTOMS SYSTEM

CUSTOMS BROKER

TRANSIT SHED FACILITY

e2m DATABASE

transmit TO e2m

response FROM e2m

HISTORICAL TIMELINE VASP INFORMATION DISSEMINATION BOC e2m AEDS

EXPORT DEVT COUNCIL TECHNICAL WORKING GROUP (DATA MAPPING MANUAL DTI ED FORM & e2m SAD (2nd half 2010)

HISTORICAL TIMELINE VASP INFORMATION DISSEMINATION BOC e2m AEDS

EXPORT CMO 54DEVT COUNCIL TECHNICAL 2010 WORKING (DECEMBER GROUP 2010) / (DATA MAPPING CMO 49MANUAL DTI 2010 ED FORM (NOV 2010) & e2m SAD nd half 2010) (2

ORIGINAL DATE OF IMPLEMENTATION JUNE 1, 2011 IN ALL SEAFREIGHT PORTS NATIONWIDE

HISTORICAL TIMELINE VASP INFORMATION DISSEMINATION BOC e2m AEDS

UNTIL WHEN ?

EXPORT CMO 54DEVT COUNCIL TECHNICAL 2010 WORKING (DECEMBER GROUP 2010) / (DATA MAPPING CMO 49MANUAL DTI 2010 ED FORM (NOV 2010) & e2m SAD nd half 2010) (2

ORIGINAL DATE OF IMPLEMENTATION JUNE 1, 2011 IN ALL SEAFREIGHT PORTS NATIONWIDE

USE OF AEDS IS OPTIONAL ACCELERATE CPRS REGISTRATION THOSE WITH ACTIVATED CPRS HAVE OPTION TO LODGE ELECTRONIC AEDS SAD USE OF MANUAL EXPORT DECLARATION WILL CONTINUE

TARGET HISTORICAL TIMELINE MANDATORY IMPLEMENT VASP INFORMATION DISSEMINATION (JUNE 1, DATE OF 2012) BOC e2m AEDS IMPLEMENTATION
AEDS PILOT (DRY RUN) (STARTING MARCH 2012) (DOI) MEMO
SUPPLEMENTAL IMPLEMENTATION GUIDELINES (CMO 7-2012 DATED MAY 4, 2012)

EXPORT CMO 54DEVT COUNCIL TECHNICAL 2010 WORKING (DECEMBER GROUP 2010) / (DATA MAPPING CMO 49MANUAL DTI 2010 ED FORM (NOV 2010) & e2m SAD nd half 2010) (2

ORIGINAL DATE OF IMPLEMENTATION JUNE 1, 2011 IN ALL SEAFREIGHT PORTS NATIONWIDE

USE OF AEDS IS OPTIONAL ACCELERATE CPRS REGISTRATION THOSE WITH ACTIVATED CPRS HAVE OPTION TO LODGE ELECTRONIC AEDS SAD USE OF MANUAL EXPORT DECLARATION WILL CONTINUE

CDEC VASP e2m AEDS INFORMATION DISSEMINATION -seminars & training - executive briefings - client advisories POM / MICP / NAIA ISABEL (LEYTE) CEBU BISLIG SURIGAO CDO / TAGOLOAN DAVAO

CDEC VASP e2m AEDS INFORMATION DISSEMINATION

2011 (JULY TO DECEMBER) LUZON NUMBER OF TIMES HELD STAKE HOLDER PARTICIPANTS 250 EXPORTERS / 100 BROKERS / 200 FORWARDERS 50 EXPORTERS / 50 BROKERS / 75 FORWARDERS 350 EXPORTERS / 50 BROKERS / 100 SHIPPING LINES & FORWARDERS 100 SHIPPING LINES/ AGENTS; 500 FORWARDERS ; 500 BROKERS; 10 OFF-DOCK CY CFS

SEMINAR 3

VISAYAS

SEMINAR - 2

MINDANAO

SEMINAR & ORIENTATION SESSION - 5

OTHERS

NATIONWIDE ADVISORIES - 3

CDEC VASP e2m AEDS INFORMATION DISSEMINATION

2012 (JANUARY TO DATE) LUZON NUMBER OF TIMES HELD STAKE HOLDER PARTICIPANTS

SEMINAR 1 EXECUTIVE BRIEFING - 2

230 EXPORTERS AND 20 ARRASTRE OPERATORS

10 EXPORTERS

VISAYAS

SEMINAR - 1

MINDANAO

EXECUTIVE BRIEFING 1 TRAINING - 2

25 EXPORTERS 100 SHIPPING LINES/ AGENTS; 500 FORWARDERS ; 500 BROKERS; 10 OFF-DOCK CY CFS

OTHERS

NATIONWIDE ADVISORIES - 7

KNOW YOURSELF AS EXPORTER

(KEY METHODOLOGY)

BASIS FOR EXPORTERS ACCREDITATION

INVESTMENT PROMOTION-ORIENTED EXPORTERS *** SHALL BE ACCREDITED BY BOI, PEZA. CDC, SBMA. AFAB. CEZA and ZEZA Garment exporters under the GTIS (Garments and Textile Import Services) shall be accredited by BOI EXPORT PROMOTION-ORIENTED EXPORTERS (OPERATING UNDER THE EXPORT DEVELOPMENT INCLUDING COFFEE EXPORTERS) *** SHALL BE ACCREDITED BY BUREAU OF EXPORT TRADE PROMOTION - DTI ALL OTHER EXPORTERS (EXCEPT CBW OPERATORS) *** SHALL BE ACCREDITED BY PHILEXPORT ***

EXPORTERS ARE READY FOR e2m AEDS IF THEY HAVE THE THREE (3) Ns

THE ALL IMPORTANT N # 1 (UNIQUE REFERENCE NUMBER)

Exporter Accrediting Agency
BOI BET PEZA CDC SBMA AFAB CEZA ZEZA PHILEXPORT

Prefix

URN Format

BOI BETP PEZA CDC SBMA AFAB CEZA ZEZA PHEX CBW

BOI - nnnnnn BETP - nnnnnn PEZA - nnnnnn CDC - nnnnnn SBMA - nnnnnn AFAB - nnnnnn CEZA - nnnnnn ZEZA - nnnnnn PHEX-nnnnnn CBWnn-nnnnnn

THE ALL IMPORTANT N #2 CUSTOMS CLIENT NUMBER (CCN)

CUSTOMS BROKER - BR0000123456

IMPORTER - IM0000654321

EXPORTER - EX0000722594

ISSUED BY EXPORTER ACCREDITING AGENCY

AUTOMATICALLY GENERATED BY e2m

THE ALL IMPORTANT N #3

BANK REFERENCE NUMBER (BRN)

1234567 - REFERENCE NUMBER ISSUED
BY AUTHORIZED AGENT BANK (AAB) PERTAINING TO SPECIFIC DEPOSIT ACCOUNT

0100200065 - UNIQUE REFERENCE NUMBER

FOR AAB AUTOMATICALLY ASSIGNED BY BANKERS ASSOCIATION OF THE PHILS-PCHC PAYMENT GATEWAY SYSTEM COMPLETE BANK REFERENCE NUMBER ACCEPTED BY e2m CUSTOMS AEDS =

010020065-1234567

WHAT IS e2m AEDS PILOT DRY RUN

- EXPORTERS WITH URN / CCN /BRN AGREE TO LODGE ELECTRONIC EXPORT DECLARATION (INSTEAD OF MANUAL EXPORT DECLARATION) - DSF PAYMENT IS THRU AUTO-DEBIT (PASS5)
- ELECTRONIC ED UNDERGOES EXPORT CLEARANCE PROCESSING BY EXPORT DIVISION AND CCCD -EXPORT DIVISION USE e2m SYSTEM TO REVIEW AND ASSESS ELECTRONIC SAD DETAILS AND STAMP AUTHORITY TO LOAD ON AEDS SAD PRINTOUT -ELECTRONIC ED PROCESSING PUTS INTO ACTUAL TEST AEDS PROCEDURES AND PROCESSES

LESSONS LEARNED FROM CDEC PILOT EXPORTER CLIENTS FACTS & FIGURES (e2m AEDS PILOT EXPORTER PARTICIPANTS DURING THE PERIOD OCTOBER 2011 TO DATE)

CDEC VASP e2m AEDS PILOT PARTICIPANTS

PORT OF MANILA

MICP
BISLIG SURIGAO DAVAO

PILOT PARTICIPANTS TRANSACTION PROFILE ANALYSIS

-POM, MIP, BISLIG,SURIGAO, DAVAO
- MINING COMPANIES, EXPORTERS OF PROCESSED FOODS /AQUATIC PRODUCTS / FRESH FRUITS - LODGED BY CUSTOMS BROKERS - ALMOST 200 ED-SADs TO DATE -AUTODEBIT OF DSF (BDO, BPI, PNB, UCPB, UNION BANK, METROBANK)

Customs Port

Total Number of Exporter Pilot Participants (both 1 time test lodgment and continuing lodgment)

Container or Bulk Shipment

Mode of Payment of DSF

Bank

[P02A] PORT OF MANILA

CONTAINER

Manual and PASS5

UCPB, BDO

[P02B] MANILA INT`L CONTAINER PORT [P09] PORT OF SURIGAO [P09A] SUB-PORT OF BISLIG

CONTAINER

Manual and PASS5

UCPB, PNB

BULK

PASS5

BDO, BPI, Metrobank

BULK

PASS5

BPI

[P12] PORT OF DAVAO SOON!! CDO/MCT

CONTAINER

PASS5

Metrobank, Union Bank

DATA ENCODING GUIDELINES (CDEC VASP)

- ALWAYS INDICATE VESSEL NAME/ & VOYAGE NUMBER - ELECTRONIC ED-SAD HAS NO MANDATORY DATA BOX FOR CONTAINER SIZE BUT THIS MUST BE INDICATED IN MARKS & NUMBERS - ALL CONTAINER NUMBERS ARE MANDATORY - ALL ITEMS MUST BE INDICATED IN DETAIL (e.g., NUMBER OF PACKAGES AND HS CODE) NOTE: THE LACK OF ABOVEMENTIONED DATA ITEMS IN
THE ELECTRONIC ED WILL BE QUESTIONED BY BOC EXPORT DIVISION AND MAY CAUSE DELAY IN EXPORT SHIPMENT DOCUMENTATION CLEARANCE

e2m AEDS PILOT RUN PROCESS FLOW

CPRS BRN

VASP LODGMENT

SAD PRINTOUT

GREEN

EXPORT DIVISION STAMPED AUTHORITY TO LOAD

AUTHORITY TO LOAD AND CCCD / AOD ENDORSEMENT

EXPORT SHIPMENT LOADING

PASS5

IN-HOUSE AAB

BOC CASHIER

SCREENSHOT OF e2m AEDS SAD INFORMATION DETAILS AS VIEWED BY EXPORT DIVISION WITHIN THE SYSTEM

ISSUES & CONCERNS

- BANK SERVICE CHARGE IS BIGGER THAN DSF AMOUNT OF PHP 115

-WHO WILL APPROVE ED-SAD CONCELLATION: DISTRICT COLLECTOR OR CHIEF- EXPORT DIVISION

ISSUES & CONCERNS

- BANK SERVICE CHARGE IS BIGGER THAN DSF AMOUNT OF PHP 115

( EXPORTERS ARE ENCOURAGED TO TALK TO THEIR BANK RELATIONSHIP MANAGERS )

-WHO WILL APPROVE ED-SAD CANCELLATION: DISTRICT COLLECTOR OR CHIEF- EXPORT DIVISION
(EXPORT DIVISION)

- EXPORTERS IN SOME MINDANAO PORTS OF LOADING CURRENTLY USE MONTHLY GENERAL EXPORT DECLARATION
*** THE USE OF MONTHLY GENERAL ED IS MENTIONED IN CMO 27-96 AND IN PROCEDURES FOR GRANTING THE SPECIAL PERMIT TO LOAD ***

ISSUES & CONCERNS

- UPDATED TRAINING FOR BOC EXPORT DIVISION AND CCCD STAFF ON HOW TO USE BOC AEDS SYSTEM - ADDITIONAL COMPUTER WORKSTATIONS FOR BOC EXPORT DIVISION STAFF - REFUND OF BANK SERVICE CHARGES IN CASE OF ELECTRONIC ED-SAD CANCELLATION (?) - CORRECT INFORMATION ON CONTAINER NUMBERS ARE NOT ALWAYS AVAILABLE DURING TIME OF ED-SAD LODGMENT - SELECTIVITY SET UP IN e2m AEDS
(IS THERE A DEFAULT SELECTIVITY?)

ISSUES & CONCERNS

- UPDATED TRAINING FOR BOC EXPORT DIVISION AND CCCD STAFF ON HOW TO USE BOC AEDS SYSTEM

(MISTG TEAM CURRENTLY CONDUCTING BOC TRAINING RE-ORIENTATION IN OUTPORTS)

- ADDITIONAL COMPUTER WORKSTATIONS FOR BOC EXPORT DIVISION STAFF

- REFUND OF BANK SERVICE CHARGES IN CASE OF ELECTRONIC ED-SAD CANCELLATION (?)

(NOT POSSIBLE DUE TO PCHC CHARGES)

- CORRECT INFORMATION ON CONTAINER NUMBERS ARE NOT ALWAYS AVAILABLE DURING TIME OF ED-SAD LODGMENT

(TALK TO CARRIERS & FORWARDERS)

- SELECTIVITY SET UP IN e2m AEDS

(PROPOSED IS YELLOW)

ISSUES & CONCERNS

- EXPORTER HAS BRN ISSUED WITH ANOTHER BANK CAN THIS BE USED WHEN PAYING THRU LAND BANK? - EXPORTERS HAS BRN ISSUED BY A BANK BUT WANTS TO PAY DSF IN CASH THRU BOC CASHIER WHAT DOCUMENT WILL EXPORTER PRESENT TO BOC CASHIER - IS ZERO DSF PAYMENT (FOR BOI EXPORTERS) AN AUTOMATED PROCEDURE? HOW DOES PASS5 HANDLE THIS? IS THIS AUTIOMATICALLY SET BY e2m SYSTEM SO THAT ED STATUS IS SET TO PAID WITHOUT MANUAL INTERVENTION?

ISSUES & CONCERNS

- EXPORTER HAS BRN ISSUED WITH ANOTHER BANK CAN THIS BE USED WHEN PAYING THRU LAND BANK?

- YES - EXPORTERS HAS BRN ISSUED BY A BANK BUT WANTS TO PAY DSF IN CASH THRU BOC CASHIER WHAT DOCUMENT WILL EXPORTER PRESENT TO BOC CASHIER

- PRINTOUT OF ASSESSMENT NOTICE SAD - IS ZERO DSF PAYMENT (FOR BOI EXPORTERS) AN AUTOMATED PROCEDURE? HOW DOES PASS5 HANDLE THIS? IS THIS AUTIOMATICALLY SET BY e2m SYSTEM SO THAT ED STATUS IS SET TO PAID WITHOUT MANUAL INTERVENTION?

- NEW PROCEDURE CODE BEING SET UP FOR ZERO DSF

BOC e2m AEDS PAYMENT OF DSF

Mode of Payment: (PASS5) Auto-Debit From Exporter Bank Account of Php 115 (Other Fees) or Zero DSF BRN IS REQUIRED BRN IS REQUIRED Mode of Payment: (Cash SAD Module of e2m): Php 115 (Other Fees) or Zero DSF
BOC CASHIER BEFORE BANKING HOURS

IN-HOUSE AAB (LBP) DURING BANKING HOURS

BOC CASHIER AFTER BANKING HOURS

CMO 7-1912
WHO IS THE DECLARANT IN THE ELECTRONIC EXPORT DECLARATION SINGLE ADMINISTRATIVE DOCUMENT (ED-SAD)
(1) CPRS-REGISTERED CUSTOMS BROKER AND PRCLICENSED (2) EXPORTER AUTHORIZED REPRESENTATIVE (EAR)

CPRS REGISTERED BROKER BUT NOT PRC-LICENSED AUTHORIZED BY EXPORTER TO SIGN AND PROCESS HIS EXPORT DECLARATION - UNDERGO CPRS AS EAR IN ACCORDANCE WITH PRESCRIBED PROCEDURES

WHO IS THE DECLARANT IN THE ELECTRONIC EXPORT DECLARATION SINGLE ADMINISTRATIVE DOCUMENT (ED-SAD)
(1) CPRS-REGISTERED CUSTOMS BROKER AND PRCLICENSED (2) EXPORTER AUTHORIZED REPRESENTATIVE (EAR) -

CONTROVERSIAL

CPRS REGISTERED BROKER BUT NOT PRC-LICENSED AUTHORIZED BY EXPORTER TO SIGN AND PROCESS HIS EXPORT DECLARATION - UNDERGO CPRS AS EAR IN ACCORDANCE WITH PRESCRIBED PROCEDURES

NEW PROPOSED GUIDELINE

WHO IS THE DECLARANT IN THE ELECTRONIC EXPORT DECLARATION SAD
(1) CPRS-REGISTERED CUSTOMS BROKER AND PRCLICENSED CAN TRANSACT WITH BOTH e2m AEDS & IMPORT ASSESSMENT SYSTEM (2) EXPORTER AS DECLARANT Business Type: INDIVIDUAL Business Name: EXPORTER AS DECLARANT Business Address: FOR EXPORT USE ONLY TIN: 111-111-111-111 TRANSACT WITH e2m AEDS ONLY Note: VASP System is required to reject the TIN if lodged for Import Declaration-SAD

NEW PROCEDURE
WHO IS THE DECLARANT IN THE ELECTRONIC EXPORT DECLARATION SAD
(1) CPRS-REGISTERED CUSTOMS BROKER AND PRCLICENSED CAN TRANSACT WITH BOTH e2m AEDS & IMPORT ASSESSMENT SYSTEM (2) EXPORTER AS DECLARANT Business Type: INDIVIDUAL Business Name: EXPORTER AS DECLARANT Business Address: FOR EXPORT USE ONLY TIN: 111-111-111-111 TRANSACT WITH e2m AEDS ONLY Note: VASP System is required to reject the TIN if lodged for Import Declaration-SAD

ALREADY IMPLEMENTED

LATEST DEVELOPMENT:
PEZA HAS COMMENCED PREPARATIONS FOR DATA INTEGRATION OF PEZA AEDS WITH e2m AEDS

1 PEZA AEDS SAD + 1 e2m AEDS SAD

OUR CARGO VISIBILITY SOLUTIONS WILL HELP YOU REALIZE EFFICIENCIES IN YOUR LOGISTICS SUPPLY CHAIN

CDEC Helpdesk
Customer Support Help Desk for Exporters Email address: aeds@cdec.com.ph nino.pangatunggan@cdec.com.ph csdavao@cdec.com.ph cscebu@cdec.com.ph

Tel Numbers: Davao - 082 2841686 Cebu - 032 2683377 Manila 02 8369401; 836-9404; 836-9405; 854-8139; 854-8140

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