PAYROLL / HRIS ADOPTING AND DEPLOYMENT

The Road Map for A Successful Transition

Presentation Outline

Part One

Transition from legacy payroll-based systems to scalable competency payroll systems ( Decisions and Actions )

Inadequate payroll calculations Long payroll process High cost of manual work

Healing existing pain:

Unclear responsibilities and workflows Security shortage lack of reporting and analysis tools lack of database

Compliance with governmental requirements Consistence with organization development strategy

Fulfilling existing and future requirements :

Managing business growth

Enhancing work quality Mergers and Acquisitions Making accurate data available for budgeting, Projection and more rational business decisions.

Organization Structure

Functional Structure
Company X HR
Compensations & Benefits

Sales
Business Line

Production
Factory 1

Recruitment

Product

Factory 2

Training & Development

Show Room

Factory 3

HRIS

Segment

Factory 4

-Centralized HR / Payroll -Single Installation -Unified Reports

Divisional Structure
Group Management

Business Unit A
HR

Business Unit B
HR
Finance IT Production

Business Unit C
HR Finance

Business Unit C
HR

Finance
IT Production

Finance
IT Production

IT
Production

-Decentralized HR / Payroll -Multi Installation - Consolidated Reports

Matrix Structure
Group Management

Operations / Regional Management

Region

HR

Finance

IT

Decentralized HR / Payroll Multi Installation Consolidated Reports Decentralized HR / Payroll Multi Installation Consolidated Reports
Installation / Reports( Depends on Industry - Branch Activities De/centralization of HR / Payroll

Country

Branch

Division
Installation / Reports( Depends on Industry - Branch Activities De/centralization of HR / Payroll

Payroll process

Personal Information Documents Management Notification System Governmental Transactions

Attendance and Absence Control Leave Types Leaves Rules Leaves Entitlements

Required Reports
Financial Personnel

Sorting and Consolidation

Group of companies case Supporting Text Used and Required Formulas Projection

Analysis

Testing Workshops

Essentials

Important

Negotiable

Basic compensation and benefits functions. Adaptability to Internal policy, payroll process and workflow.

Security and Control Customization flexibility Support and maintenance and enhancement

Friendly interface Reporting and analysis Integration Cost VS Budget

Compliance with local regulations.

Part Two

Scope Of Work & Project Plan

Testing Transactions Entry

Salary Calculation

Installation

User Training

Final Tuning

Data Migration

System Parameters Setup

Going Live

Part Three

Clients Team
Vendors Team
Project Sponsors and Managers

 Incomprehensive Analysis

Inadequate Time and Resources Estimation

Scope of Work Encroachment

Misleading the Process