DBInt Katar

Qatar Integrated Railway Project (QIRP)
Qatar Railways in Future – Design and Build under Special Conditions
Project Presentation
February 11th, 2013, BTU Cottbus
DB International GmbH
J. Marienhagen
International Projects
Cottbus, 11.02.2013
Content
Introduction: Where is Qatar?
QRDP Project Overview
Important QRDP / QIRP Project Milestones
Role of DB International
Milestones in Project Management
Present Main Topic: Tender Documents
Time Schedule
Project Organisation
Management Approach
Technical Spotlights
1 DB International GmbH
Content
Introduction: Where is Qatar?
World Map
Source: public domain 3 DB International GmbH

Map Qatar
Berlin
Doha
Source: public domain

Doha, Map and Impressions
Map Source: public domain

Pictures: © J. Marienhagen 5 DB International GmbH
Content
QRDP Project Overview
Bauboom in Qatar – Middle East Economic Digest
1. Ein 4 Mrd. USD Stadion-Bauprogramm sieht den Bau von neun

umweltfreundlichen, innovativen Fußballstadien vor sowie den
Ausbau von drei existierenden Stadien.
2. Das umfassende Straßenausbau- und Verbesserungs-
programm von 20 Mrd. USD beinhaltet den Lusail Expressway,
Doha Expressway, Dukhan Freeway sowie die Doha Bay
Kreuzung.
3. Weitere 25 Mrd. USD decken den Bau einer Stadtbahn, einer
Hochgeschwindigkeitsstrecke zwischen NDIA, Stadtzentrum
Doha und dem vorgesehenem Qatar Causeway nach Bahrein
ab.
4. Zusätzlich soll eine Strecke für den Güterverkehr entstehen,
die an die GCC Staaten anknüpfen wird.
Die beiden Punkte 3. und 4. werden im

Qatar Rail Development Programme (QRDP) zusammengefasst.
Source logo: FIFA 7 DB International GmbH
Qatar Railway Development Program
Metro and Long Distance Network scheme
Long Distance Network Metro Network

Phase 1 (FIFA 2022)
9
Content
Important QRDP / QIRP Project Milestones
Important QRDP Project Milestones
 Main technical
solutions
 Important, time- Inauguration Test Section
critical Tenders
 Organisational Inauguration First Line Section
basis
Metro Network Phase 1 (FIFA 2022) Metro Network Phase 2
Inauguration Freight Network

Long Distance Network
Phases 1, 2, 3 and 4 to be specified
2012 2014 2018 2020 2022 2025 2030
11
Content
Role of DB International
Role of DBI Branch Qatar
The Role of the DBI within this phase of the project is the
„Lead Consultant“.
DBI Branch Qatar workforce consists of two different kinds of Employees:
 DB (I) staff contracted as „secondees“ for Qatar Railways

(approximately 40 employees)
 DBI staff located in the branch office

(approximately 30 employees) Branch Qatar
 Depending of the workload, all other DBI ressources as well as

many subconsultants are supporting this staff. In 2012, more than
approx. 150 engineers and technicians worked in parallel for the design works.
13
Content
Milestones in Project Management
Typical Phasing of a Project
Concept Maintenance/
Operation
Definition Handover
Feasibility Study
Specification Preliminary Design Commissioning Validation
Integration Detailed Design/ Testing Verification

Shop Drawings
Construction and Installation
Implementation
Time
15
Sidestep: FIDIC
International Federation of Consulting Engineers FIDIC

Die Aufteilung der Vergabe ist ganz anders
geregelt als in Deutschland in der HOAI.
Für verschiedene Auftrags- (Vergabe-) arten

kommen verschiedene FIDIC- Rahmen-
verträge zur Anwendung. Diese sind in
jedem Einzelfall gesondert zu verhandeln
und präzisie auf den jeweiligen Vertrag
anzupassen.
Bezogen auf das aktuelle Projekt sind das

Yellow Book
(Plant and Design-Build, designed by the
Contractor) sowie das
Red Book
(Construction, designed by the Employer)
vergleichbar mit unseren bekannten
Vergabeverfahren.
16
Typical Tendering Procedures
Concept Maintenance/
Operation
Definition Handover
Feasibility Study
Specification Preliminary Design Commissioning Validation
Tender
Integration Detailed Design/ Testing Verification

Shop Drawings
Tender
Construction and Installation
Implementation
Time
17
Content
Present Main Topic: Tender Documents
Scope of Work: DBI 2012
Scope of Work 2012: Tender Design / Tender Documents for different „Work Orders“
Qatar Rail RAMS Management
DBI RAMS Management

LEGEND:
WO#08 RAMS
Management
MEP scope
Third Party
(e.g. road Other Rail
Rolling Depots WO#01
authority, civil WO#04 WO#05 WO#07* projects (e.g.
DBI scope Stock ICC/ECC Civil
constructions, Civil @Grade Track Operation & WO#08 LRT and LD)
forTunnels
NDIA, ...) & Elevated Works Maintenance Railway
Systems
Scope to be
assigned MEP MEP
Scope of Work: Work Order 8 „Railway Systems“
Qatar Rail RAMS Management
DBI RAMS Management

LEGEND:
WO#08 RAMS
Management
MEP scope
Third Party
(e.g. road Other Rail
Rolling Depots WO#01
authority, civil WO#04 WO#05 WO#07* projects (e.g.
DBI scope Stock ICC/ECC Civil
constructions, Civil @Grade Track Operation & WO#08 LRT and LD)
forTunnels
NDIA, ...) & Elevated Works Maintenance Railway
Systems
Scope to be
assigned MEP MEP
Interface Management
EMC Management
WO#08 RAMS Management
WP S: Signalling WP T: Telecom WP E: Energy WP V: Tunnel

Infra Radio SPS Ventilation
On-board Fixed TPS Study
SCADA BACS 3rd rail
SCADA PCSS
Railway Systems: Subsystems Overview
Project Management
EMC Management
RAM and Safety Management
Energy Telecom Signalling Tunnel Ventilation
21
Content
Time Schedule
From Aquisition to Project Finalisation
Projektphasen: Zeitlicher Ablauf:
Angebotsvorbereitung / Akquise 10/2010 – 11/2011

Angebotsbearbeitung 11/2011 – 03/2012
Verhandlung 02/2012 – 05/2012
Angebotsüberarbeitung 03/2012 – 05/2012
Abschließende Verhandlung Ende 05/2012
Beauftragung durch ‚Notice to proceed‘ 01.06.2012
Beauftragung durch Vertrag 01.08.2012
Bearbeitung 03/2012 – 11/2012
Prüfung / Überarbeitung 11/2012 – 01/2013
Projektabschluss 31.01.2013
Milestones within the design project
Tender Design +7 months
Conceptual Design +4 months
Inception Report +6 weeks

Reviewed Tender Design
+8 months
Project Execution Plan +2 weeks
Contract Award
Milestones within the design project
Time schedule, milestones and deliverables due date

May Jun Jul Aug Sep Oct Nov Dez
 Project Execution Plan 20.06.12 
 Inception Report, Assumptions Register 12.07.12 
 Conceptual design 11.09.12 
 Tender Design 30.11.12 
 Reviewed Tender Design 31.12.12 
25
Content
Project Organisation
Organisational Chart
Consultancy Services for Tender Design Railway Systems (WO #8)
Q ATA R R A I L CPO / SPM

Client: CTO Director Systems
D. Leckel M. Olschewski
Consultant: Quality Management Project Management

Document Management J. Marienhagen
Branch
Project Qatar
Controlling A. Winter / A. Linssen
Tunnel Ventilation Signalling Telecom Energy EMC

Dr. P. Reinke A. Heneka O. Matthäi R. Geisendorf H. Neumann
Lines of Communication:
 Official project communication will be between Director Systems and PM
 Technical communication will be initiated by PM
Organisational Chart (detailled)
Q ATA R R A I L
Client: Chief Technical Officer Director Systems
D. Leckel M. Olschewski
contractual technical
Consultant:
Branch Project Management RAM & Safety

Management J. Marienhagen T. Ploeg+
M. Ahlgrimm A. Linssen / A. Winter P. Franck +
Quality Management
Dr. K. Hofmann
U. Kohlenberger
TVS Signalling Telecom Energy EMC
A. Heneka O. Matthäi R. Geisendorf H. Neumann
Dr. P. Reinke◦
K. Tahmassebi A. Winter p.u. J. von Lingen R. Kadhim
Document Management
T. Germann
WP S1: Metro Infrastr. WP T1: Radio Systems WP E2: SPS WP C1: EMC Managmt.
A. Heneka , M. Franke N. Vu Dr. A. Frenzel + Dr. R. Hietzke*
P. Czerkewski* B. Klingenberg R. Zillmer+ R. Arlt +
Project Management
Assistance
J. Drescher
WP E3: DC TPS
WP S2: Req. On-board WP T2: Fixed Systems WP C2: EMC Design
F. Helms, F. König
A. Tahmassebi V. Vaxevanakis H. Neumann*
T. Scherrans*,
M. Marschollek* O. Matthäi J. Thiemig+
M. Gumprecht*
Technical Service
Support / CAD
U. Engelhardt WP T3: SCADA BACS WP C3: Proof of EMC
S. Helms WP E4: Sys Rq. 3rd Rail Dr. K.-H. Kuypers
M. Kuhne
A. Souradny F. Helms, F. König Dr. S. Röhlig +
F. Hein
N.N.*
N.N.+
WP E5: SCADA-PCSS
Administrative Services F. König
Legal Advice
N. Henckel
* … Subcontractor IfB
Contract Management + ... Subcontractor KEMA/ELBAS
P. Bethge 28 ◦ … Subcontractor HBI
DB International GmbH
D. Golz
Technical Counterparts – tailored project organisation
Staffing Concept (Plan)
Staffing Concept per Week

30
Germany
Average
Qatar
presence
25 rate
needed
in Doha
20
50%
Number of Personnel
15
10
0
25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 1 2 3
Calendar Week
Content
Management Approach
Management Approach (1): Thinking Ahead
Different design stages within a project require a different project management attention
Project Execution Plan
Tender Documentation
Project Initiaon Phase
Conceptual Design
Inception Report
Project Closure
Rework Phase
Aquisition
Project Phase
Project Management Technical Workforce
Management Approach (2): Leading Documents
The project starts with creating a Project Execution Plan (PEP).

It can be updated and revised through whole the technical
processes phase. The PEP is based upon the definitions given
by the „System Engineering Process“ (ISO/IEC 15288).
Management Approach (2): Leading Documents
After analysing the scope in very detail, the first ideas for
fulfilling the work has to compiled and discussed with the
Client.
Therefore, an Inception Report (IR) has to be issued.
Inception Report
Management Approach (3): Conceptual Design as Presentation Event
Within the project progress, many detailed

technical discussions were held.
Presenting the Conceptual Design as one of

the most important milestones / results
within the technical progress has to be an
outstanding, memorable event. In order to
avoid a “normal” presentation, we decided to
organise this 2-day event as a splitted
performance.
Day 1: presentation event in a hotel, one

hour per technical discipline including short
discussion
Day 2: “After Show Parties” for discussion of

the technical issues in parallel and in the
needed degree of detail.
Result: concentrated project progress

involving all technical work packages 35 DB International GmbH
Management Approach (4): Completion of Tender Documentation
After getting a “no objection” notice by the

Client to the technical approach and the
presented level of detail within the tender
documentation, the Conceptual Design was
transferred into a comprehensive technical
documentation.
These documents consist of technical

descriptions as well as some generic
drawings.
The resulting documents are intended to

form the “particular employers requirements”
according to FIDIC regulations.
A Review Phase, incorporating all the

comments of the Client as well of some
independent checking authorities, is the last
activity of the actual project.
Content
Technical Spotlights
Technical Spotlights: Grades of Automation
The performance of mass transit systems is largely dependent on the performance of the train control. With
increasing automation, the responsibility for operation management is passing from the driver to the system. A train
control system comprises functions for supervision, operation and control of the entire operational process. It can
feature different degrees of automation such as manual train operation, semi-automated train operation and
unattended operation.
These types of
operation are referred
to as Grade of
Automation
reference:
38
Technical Spotlights: Tunnel Ventilation System (TVS)
Objectives / Functional requirements

TVS integral element of metro system to ensure:
acceptable level of tunnel air temperature
limited air pressure and pressure transients in tunnels and inside trains
sufficient air exchange rates for sufficient air quality (smell, pollution, humidity)
smoke free areas during fire
Source: HBI Haerter AG 39

add. extreme value analysis
Principle Illustration
Mode
Water drop/ Fog
curtain (wet
cooling)
Emergency
Congested
Cold air supply

(dry cooling)
Maintenance
41
Assumptions Register – verification process
 Each technical definition

requires an agreement from
different sides.
 In any case where this
agreement cannot reached
(due to a missing
counterpart or a missing
definition), an assumption
has to be made.
 These assumptions are
consolidated in a
“Assumptions Register”,
which is a living document .
 The aim is to solve all these
assumptions before
tendering.
Hazard Analysis
 Hazard identification
This means hazards of the system itself
(track works) but also hazards in relation to
interfaces with other work orders will be
identified
 Qualitative Risk Assessment

Determining the likelihood of an event in
combination with the severity of the
outcome (Inherent Risk Ranking)
 Definition of risk mitigation

Determining for the risks which have an to
high inherent Risk Ranking what mitigating
measures could reduce the risk ranking.
43
Interfaces to disciplines out of DBI scope
Quality Gate / EPLASS workflow
Levels of authorization
Prepared
by a competent Person who produces the design document, complying with
codes and standards governing that work.
Checked
by a competent person able to undertake a formal detailed check of design
methods, codes and standards used, deliverables, calculations, drawings,
and technical specifications produced by another member of the
Engineering Team. This role will be undertaken by a competent person of
the same discipline, not the Preparer, but can be a member of the same
team for a Category I check
Approved
Documents may only be approved for issue by the authorized person as

defined in the Engineering Standards.
Authorized for issue

Generally speaking this will be the Project Manager or formally advised
delegate.
Thank you for your attention!
Doha, Museum of Islamic Art / Skyline of West Bay __ © J. Marienhagen


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Qatar Integrated Railway Project (QIRP)

Qatar Railways in Future – Design and Build under Special Conditions

Introduction: Where is Qatar?

QRDP Project Overview

Important QRDP / QIRP Project Milestones

Milestones in Project Management

Present Main Topic: Tender Documents

Introduction: Where is Qatar?

Source: public domain 3 DB International GmbH

Source: public domain

Map Source: public domain

QRDP Project Overview

1. Ein 4 Mrd. USD Stadion-Bauprogramm sieht den Bau von neun

Die beiden Punkte 3. und 4. werden im

Long Distance Network Metro Network

Important QRDP / QIRP Project Milestones

Metro Network Phase 1 (FIFA 2022) Metro Network Phase 2

Inauguration Freight Network

2012 2014 2018 2020 2022 2025 2030

DBI Branch Qatar workforce consists of two different kinds of Employees:

 DB (I) staff contracted as „secondees“ for Qatar Railways

 DBI staff located in the branch office

 Depending of the workload, all other DBI ressources as well as

Milestones in Project Management

Specification Preliminary Design Commissioning Validation

Integration Detailed Design/ Testing Verification

Construction and Installation

International Federation of Consulting Engineers FIDIC

Für verschiedene Auftrags- (Vergabe-) arten

Bezogen auf das aktuelle Projekt sind das

Specification Preliminary Design Commissioning Validation

Integration Detailed Design/ Testing Verification

Present Main Topic: Tender Documents

Qatar Rail RAMS Management

DBI RAMS Management

Qatar Rail RAMS Management

DBI RAMS Management

WO#08 RAMS Management

WP S: Signalling WP T: Telecom WP E: Energy WP V: Tunnel

RAM and Safety Management

Energy Telecom Signalling Tunnel Ventilation

Projektphasen: Zeitlicher Ablauf:

Angebotsvorbereitung / Akquise 10/2010 – 11/2011

Tender Design +7 months

Conceptual Design +4 months

Inception Report +6 weeks

Time schedule, milestones and deliverables due date

 Project Execution Plan 20.06.12 

 Inception Report, Assumptions Register 12.07.12 

 Conceptual design 11.09.12 

 Tender Design 30.11.12 

 Reviewed Tender Design 31.12.12 

Consultancy Services for Tender Design Railway Systems (WO #8)

Q ATA R R A I L CPO / SPM

Consultant: Quality Management Project Management

Tunnel Ventilation Signalling Telecom Energy EMC

Branch Project Management RAM & Safety

Staffing Concept per Week

Project Execution Plan

The project starts with creating a Project Execution Plan (PEP).

Therefore, an Inception Report (IR) has to be issued.

Within the project progress, many detailed

Presenting the Conceptual Design as one of