TECHNICAL REPORT

ON
STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES)

HELD AT
GALADIMA YARO COMPUTER CENTRE KAURA NAMODA,
ZAMFARA STATE

BY

ABDULLAHI NASIRU YAU

FPT/KND/SICT/OTM/0004

SUMMITED TO
DEPARTMENT OF OFFICE TECHNOLOGY MANAGEMENT
FEDERALPOLYTECHNIC KAURA NAMODA PMB 1012
IN PARTIAL FULFILMENT OF THE REQUIMENT FOR THE AWARD
OF NATIONAL DIPLOMA IN OFFICE TECHNOLOGY MANAGEMENT

AUGUST TO NOVEMBER, 2023

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 DEDICATION
I dedicate this report to Almighty Allah for making me to start this program safely and
end it safely.

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 ACKNOWLEDGEMENT
I wish to register my profound gratitude to Allah Almighty for the guidance and grace
throughout my life
I'm grateful to the entire staff and my boss of Galadima Yaro Computer Center Kaura
Namoda for making my industrial training interesting, educative and worthwhile.
My regards to my amazing parents who financially support my educational pursuit, I say
remain blessed by Allah Almighty and to my beloved siblings I love you all you are the
best.

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 CHAPTER ONE

1.0 GENERAL INTRODUCTION OF SIWES

The Student's Industrial Working Experience Scheme (S.I.W.E.S) is a skills

training programme designed to expose prepare Students of Universities,

Polytechnics/Colleges of Technology and Colleges of Education to real work

situation after graduation The Scheme is for Students of Science related courses,

Engineering and Technology including Environmental Studies. The Scheme afford

Students the opportunity of being familiarized and exposed to the needed

Experience in handling of machinery and equipment which are usually not

available in the educational institutions. Furthermore the Scheme exposes Students

to work methods and prepares them in safeguarding the work area and other

workers in the industry.

1.1 GENERAL OBJECTIVES OF SIWES

The main Objectives of SIWES are to: Provide an avenue for Students of tertiary

institutions to acquire industrial skills and experience in their course of study.

Prepares Students for the work situation they are likely to meet after Graduation.

Exposes the students to the methods and techniques in handling equipment and

machine that may not be available in the Institution. Provides Students an

opportunity to apply their theoretical knowledge in real work situation thereby

bringing the gap between class work and actual practice.

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 Makes transition from the institutions to the world of easier and thus enhances

Students contact for later job placement after graduation.

Enlist and strengthens employment in the entire educational process of preparing

the graduate for employment in industry.

1.2 PURPOSE OF SIWES

The student industrial work experience scheme (SIWES) was established in order

to provide opportunity for student to learn the practical aspect of what they have

been thought theoretically in their respective institutions, the program was set up

with the view of exposing students to basic technique, science and other related

fields, to get them prepared for the challenge ahead. Furthermore, the student

industrial work experience scheme skill as a result of various contact during

training was to provide professional experience, certified and complete graduate.

1.3 Aim and objectives of SIWES

The main aim of SIWES is to: is to provide an avenue for Student of tertiary

institutions acquire industrial skills and experience in their course of study.

The objectives of SIWES are as follows:

i. To provide an avenue for student in the Nigerian tertiary institutions to acquire

industrial skills and experience in their course of study.

ii. To prepare student to the work would and this enhance student for the contact for

the letter job placement.

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iii. To prepare student for the work situation they are likely to met after graduation.

iv. To also expose student to work method of techniques in handling equipments and

mercenary that may not be available in the institution.

1.4 BRIEF HISTORY OF THE ORGANIZATION

The Galadima yaro Computer Center was established in year 2015, and the aim to

render computer and printing service to Kaura Namoda and its environs, the staff

strength of the organization is 12, also time of operation is from 8am to 11:pm

Monday to Sunday.

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 CHAPTER TWO

2.0 HOW TO START COMPUTER SYSTEM

Starting your computer
Before you can work your system, you need to turn on your system and allow it to
boot.
Steps:
1. Turn on your system and allow it to boot
2. On the desktop click start (windows menu will spring up)
3. Select (take your cursor to) programs (then program menu bar will appear by
the side)
4. Slide your cursor into the menu bar, then select and click the package you need
to use.
2.1 HOW TO SHUTDOWN COMPUTER SYSTEM
After using your system and you want to put it off, you will have to go through a
process regarded as Shutting Down. However before you Shutdown your system
you will need to exit the program(s) running on the system.
Steps:
1. Close the running programs
2. Click the start button (the window menu bar will spring up)
3. Select and click Shutdown.

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 CHAPTER THREE
3.0 MICROSOFT WORD
Microsoft word is general purpose application software designed especially for
word processing activities, tasks, such as creating new document, formulating
paragraphs and correcting texts are parts of word processing

How To Start Microsoft word

1. Click on Start on the task bar
2. Select program, then click Microsoft word, or
3. Double click the Microsoft icon on your desktop.
3.1 FEATURES OF MICROSOFT WORD
a) TITLE BARS:- This is the application/document title bar. It is the first bar in the
windows environment.
b) MENU BAR:- This is the list of available menus, which contains a list of
commands, or action you can carry out with windows. It is located at the upper left
corner of each window.
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 c) STATUS BAR:- It gives information above the active document. It displays
information such as the position of the insertion point,the number of pages in the
document.
d) CROLL BAR:- This is used to move parts of the document into view when the
entire document don't fit in the window.
e) TOOL BAR:- This bar consists of the icons which serve as shortcut to many of
the commands in the menu bar.
f) HIGHLIGHTING:- This is the process of selecting what you want your
computer to carry out on command.
g) RULERS:- Are used for measuring and setting the margins of your document.

3.2 HOW TO CREATE A NEW DOCUMENT

Click the start button the window menu bar will spring up, click on Microsoft
word or from the file menu and click the new icon on the standard toolbar. Or you
can use the keyboard short: Ctrl+N.
HOW TO SAVE A DOCUMENT
From file menu , click save or click save button on standard toolbar. Keyboard
short cut: Ctrl+S and type a name for the document, click save then Ok.
HOW TO REMANE A DOCUMENT
From the document you have save as previously, click on file from the main menu,
locate on save as, type the name you want to re-name and click on save button.
HOW TO SET MARGIN
There's always need to set the margin of your document, selecting the paper sizes
as paper orientations. All these could be done before any document can rightly be
typed.
Click file from the main menu, click page setup/document setup, from the dialog
box specify the Paper size (A4, Letter etc.), Paper orientation (landscape or
portrait), set the margin automatically and select Ok.

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3.3 HOW TO ADD TEXT INTO A NEW DOCUMENT
Once a new document is opened, a blinking cursor (insertion point) appears
blinking automatically the function of the blinking cursor is to show the typing
position of a particular working area. As the cursor appears blinking, you can
automatically enter your text as required.
HOW TO CLOSE A DOCUMENT
The file menu bar, click close or click on close icon button.
EDIT MENU
 Cut:- ctrl + x enable you cut objects or texts from the screen so as to enable you to
paste back on the screen or other software packages.
 Copy:- Ctrl + C enable you duplicate object in the screen so as to enable you paste
back on the screen or other software packages.
 Paste:- Ctrl + V enable you specify the format to use when pasting an object or
text.
HOW TO HEADER AND FOOTER
On the view menu, click header and footer to create a header enter text or graphics
in the header area or click a button on the header and toolbar.
UNDO
Click on the toolbar or click edit and pick undo or press Ctrl + Z
REDO
Click the toolbar button or click edit to redo or press Ctrl+Y
TO DELETE A TEXT
Block the text to be deleted (in the case of deleting the entire text press Ctrl + A)
Click on edit the standard menu and select clear.
HOW TO INSERT PAGE NUMBER INTO A DOCUMENT
Click insert menu from the main menu
Select page numbers

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In the dialog box, specify the position (bottom of the page, center or top of page).
Specify the alignment (left alignment, center, and right, inside or outside).
PAGE NUMBERING FORMAT
Number format simply means the selection of number of different format 1,2,3,4,
or A,B,C,D or ii,iii,iv etc. To do these observe the following steps:
Click insert menu from the main menu, select page numbers from the drop down
list.
From the dialog box titled page number, click on format from the dialog box
appeared as a result of clicking on the format needed.
HOW TO INSERT AN OBJECT INTO A DOCUMENT
Click insert from the standard menu, select object from the sub menu, From the
dialog box that appeared, scroll to select package and click OK, from the dialog
box (object packager), click on insert icon, click on the object required then click
OK, and click on file select object, click on file and select exist. You can highlight
the object selected to move it from one location to another, it can also be enlarge
or reduce as needed.
BORDERS AND SHADING
These are forms of design format added to a document in order to beautify the
existence of the printout.
TO ADD BORDER AND SHADING
Click on page layout menu from the standard menu
Select borders and Shading from the sub menu.
FOR PAGE BORDER
In the dialog box, select page border, observe the following elements:
a. Art: click art button to select page design needed.
b. Color: click color button to choose the color needed.
c. Width: click to increase the thinnest of the design selected
d. Apply to: click to select the position to apply the page border.

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e. Click OK. Option if satisfied.
TO REMOVE PAGE BORDERR
Click page layout menu from the standard menu
Select borders and Shading, and select clear
Press Ok.
TO CREATE A SIMPLE TABLE
1. Click where you want to create a table
2. Click the table menu,then click insert table
3. Type a number of rows and columns you want, click OK.
A TABLE DIAGRAM

FEATURES OF A TABLE
1. Column width adjustment: The width of a column can be adjusted by placing
the pointer on the column to adjust, observe the sign then drag to either left or
right to effect the width are required.
2. Adjusting the height of row: Repeat as illustrated above or place the cursor
blinking on the row to wide, then press enter from the keyboard.
3. To block a cell (single): Position your cursor at the extreme edge of the cell
then click on it.
4. To block range of cell: Position your cursor at the extreme edge of the rows
then click on it
5. To block a column: Place the mouse pointer on top of the column to block
until mouse pointer changes to the sign then click.

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 TABLE AUTO FORMAT
a. Select table automatically
b. Select table auto format from the sub menu
c. Select the appropriate format
d. Click on OK.
3.7 TO PRINT A DOCUMENT
a. Click file menu from the main menu
b. Select print from the sub menu (to observe the dialog box)
c. In the print area, select the name of the printer you want to use
d. In the page range area, select all if you want to print all pages or click on the
current page if you want to print the page where your cursor blinks or click on the
page to specify the number of pages to be printed e.g 2-4 or click in selection if
you want to print only the area you have blocked (highlight) in your document.
e. In the copy section, type the number of copies needed in number of copies box.
f. Click print button or OK. Note that you can stop the printing automatically when
you observe any error by clicking causal.

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 CHAPTER FOUR
4.0 MICROSOFT EXCEL
Microsoft Excel is an electronic spread sheet that stores numerical data, performs
mathematical calculations and organizes data into meaningful arrangements.
MICROSOFT EXCEL WINDOWS

4.1 FEARTURES OF MICROSOFT EXCEL

Ribbon:- Excel ribbon contains many commands that one uses in creating,
editing, formulating and etc. The ribbon contains seven tabs each one is related to
a specific task. Each tab contains several groups of tool and each group contains
related buttons and lists.
Formula Bar:- This is a place where user can enter edit, view formulas or text on
a spreadsheet.
Title Bar:- This is a horizontal bar at the top of an active document which
displays the name of the file. At the right end of the title bar, are the minimize,
restore and close buttons.
Workbook:- A workbook is the collection of worksheets in Microsoft Excel.

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Worksheets:- These are pages where one is currently working on which is made
up of grid cells.
Worksheet Navigation Tab:- This is a place at the bottom where one can easily
navigate the sheets by clicking the sheet tab. By default, every workbook has
three (3) sheets.
HOW TO SAVE ON A WORKSHEET OR FILE
When working in Excel,it is necessary to save your files. It is also very important
that while working, your file is save frequently. Avoid most punctuation; spaces
are acceptable.
To save files, do the following:
a. Click on the office button
b. From the drop down menu, click on save
c. A dialog box will appear, type a file name in the name box
d. Then click on save

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4.2 HOW TO DELETE DATA IN A CELL
You can enter text to create label, such as a column heading and enter a number to
provide information with which to do calculations.
To enter text or numbers in a worksheet, follow these steps:
a. Click in the cell to make it current
b. Type the text or numbers
c. Press enter from your keyboard to move to the next row or tab to the next
column.
HOW TO DELETE DATA
a. Select the cell or cells containing the data you want to delete.
b. Press the delete key from your keyboard
HOW TO HIGHLIGHT/SELECT AREAS USING THE MOUSE
You can select a number of consecutive cells called a range by one of the
following methods:
To select cells:- Click and drag using the big puffy cross
To select a column:- Click on the column letter
To select a row:- Click on the row number
To select the entire worksheet:- Click on the select all button, the rectangle where
the column and row heading meet.

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 CHAPTER FIVE
5.0 SUMMARY, CONCLUSION AND RECOMMENDATIONS
5.1 SUMMARY
In Summary, this Technical Report is based on experiences gained from SIWES
programme.
5.2 CONCLUSION
In conclusion, the Scheme has provided me with great opportunity in bringing out
my classroom Experience in achieving it's desire goal practically. It also makes me
improved in Microsoft word and Microsoft Excel.
5.3 RECOMMENDATIONS
I wish to recommend the following:
I wish to recommend that more avenue of exposing Students to practical
experience should be availably create to enable backup of their theoretical
knowledge to practical work. I also wish to recommend that ITF should play an
active role in seeing that school also prepare their Students for today's world
standard especially with regards to computer now becoming an artificial
intelligence. Also the school should provide more classroom materials for the
favorable learning condition.

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